The Chief of Staff in Chapin’s Head of School (HOS) Office is responsible for coordinating major initiatives out of the HOS Office, including the work of the leadership team (Administrative Team), the Board of Trustees, and collaboration with Human Resources on overall employee experience including onboarding, evaluation, and retention. This role ensures the smooth and efficient operation of the Office and supports the Head of School in achieving overall organizational goals.
Objectives of the position
Oversee strategic initiatives from development through successful execution under the guidance of the Head of School.
Assist and communicate with school leadership in decision-making, project/program management and implementation of special initiatives.
Coordinator of Chapin’s evaluation process for Administrative Leadership with the Head of School.
In partnership with the Director of Equitable Practices, roll out initiatives related to employee experience around diversity, equity, inclusion and belonging.
In collaboration with the Associate Head of School (AHOS), Division Heads and Department Directors, oversee daily operations.
Partner with HOS/AHOS to achieve professional goals for each academic year, including executing HOS initiatives, and managing special projects.
Assist with coordination of Administrative Team meetings, Division Head meetings, retreats, streamlining K-12 processes and other school-wide initiatives.
Manage all contracts and projects connected with the HOS’s office (e.g. consultants, searches for leadership positions) and budget monitoring.
Support the AHOS on oversight of professional development (PD) budget and process for staff. Support the Director of Academic Program on oversight of the PD process and budget for faculty.
Collaborate with Director of Human Resources to recommend employee relations practices necessary to establish a positive employer-employee relationship and foster a high level of employee morale and motivation including the setting of a schedule of community engagement activities for the Professional Community.
Team with division assistants and associates on special projects and school communications.
Partner with the Director of Communications and Communications office to ensure the timely creation of and dissemination of both internal and external communications from HOS/AHOS, DHs, Nurse and others.
Provide to the HOS/AHOS monthly reports identifying successes, challenges and opportunities (by division/department).
Work with other administrative departments to ensure efficiency on joint initiatives between individual departments and the HOS Office (Advancement, Business Office, Health Office, Technology, Lower School, Middle School and Upper School and Registrar).
Contribute to the NYSAIS Accreditation process by providing general support to the Associate Head of School and Director of Academic Program for all matters related to maintaining the School’s accreditation.
Attend board meetings and take Board minutes; responsible for drafting of communications that need to go to Trustees from the HOS.
Strategize with HOS/AHOS and Director of Equitable Practices to devise recruitment strategies that cultivate a more diverse community.
Collaborate with the Director of Equitable Practices and Director of Human Resources to identify professional development opportunities for hiring managers around anti-bias hiring practices.
Oversee daily operations by performing a variety of administrative tasks from managing calendars, generating correspondence, and maintaining files, planning and coordinating events, HOS Office budget management, and scheduling facilities set-ups.
Bachelors degree required; Master's degree in Business Administration or similar field preferred
7+ years in a executive management role.
Proven experience organizing and directing multiple teams and departments.
Proven success in project management/coordination role
Excellent communicator in written and verbal form.
Extremely versatile, dedicated to efficient productivity.
Experience with budget management
Experience with operations and facilities management preferred
The Chapin School is dedicated to empowering a diverse, ambitious and resolute community of young women to thrive and lead in their world. Guided by our motto, Fortiter et Recte, Chapin considers bravery, compassion, service and respect for self and others to be fundamental values. We believe that equity, inclusion and collaboration are critical to personal growth. By advancing and deepening each student’s agency, confidence and resilience within an affirming and joyful learning environment, Chapin strives to ensure that each student is emboldened to pursue distinction as a leader and contributing citizen.
The Chapin School, founded in 1901, is an independent, all-girls day school in New York City currently serving 802 students K–12.
Chapin’s signature Focus Forward strategic plan, which guided our work for more than a decade, intensified Chapin’s historic commitment to offering the most challenging academic curriculum while also teaching the social, emotional and other skills that will set the stage for its students’ success in this century. Chapin’s institutional priorities continue to be imbued with the spirit of Focus Forward. We have fine-tuned our... articulation of the School’s purpose as we approach the third decade of the 21st century. A forward-focused learning community whose symbol is a wheel will never cease to strive toward achieving its vision of cultivating in girls the skills and attributes that will allow them to be brave for themselves and for others.
UNDER ONE ROOF
Chapin’s single building provides a unified learning environment under one roof for all students, the 128 faculty members who teach them and the 85 staff members who support all other aspects of school life. An ambitious construction project to be completed in 2020 will feature an entire floor dedicated to the arts and a gymnasium with suspended running track—all with spectacular views of our urban location. The Hayot Center for Innovation, to open in 2020, will provide our entire learning community the opportunity to extend our commitment to interdisciplinary inquiry-based investigations and explorations, deepening students’ interests through experimentation, invention and the development of out-of-the-box solutions to complex issues.
Our vibrant, inspiring and welcoming new spaces will further our commitment to a forward- focused learning environment that enables all students to embrace the challenges and opportunities of the 21st century to the best of their abilities. With these exciting new spaces as a canvas, we renew our pledge to develop curriculum and pedagogy that reflect current research and best practices, always placing each student at the center of her own learning.