ADMINISTRATIVE DIRECTOR: - RADIOLOGY SERVICES - CARDIOLOGY DIAGNOSTICS - VASCULAR AND TCD LAB - DIAGNOSTIC NURSING SUPPORT
HARBORVIEW MEDICAL CENTER (HMC), part of the University of Washington Health System, is owned by King County and managed by the University of Washington as the only Level 1 adult and pediatric trauma and burn center and the only quaternary facility for a 5 state (WWAMI) region, also a primary stroke and STEMI cardiac center.
SUMMARY: •Responsible for Imaging Services including radiology, cardiology diagnostics, vascular lab, TCD lab, and diagnostic nursing support, for management operations including HMC hospital and outpatient facilities at Ninth and Jefferson and Maleng Buildings. A quaternary healthcare imaging center providing services in MRI, CT, ultrasound, digital radiography, fluoroscopy, nuclear imaging, interventional radiology, diagnostic and interventional neuroradiology, interventional vascular angiography, cardiac cath lab, echo lab and vascular diagnostics lab. •Comprehensive range of responsibilities includes: financial planning/management, budget development, department staff supervision, HR, payroll, purchasing, special project support, etc. •Advisory capacity to Hospital Administration, Physician Leadership, and various Department committees, providing financial guidance, background information, and management advice. •Develops and implements management support, directs recruitment of and provides leadership to key staff. Must have in depth experience and understanding of Radiology functions.
RESPONSIBILITIES, including but not limited to:
GENEARL ADMINISTRATION •Provides leadership to organization-wide process improvement activities including serving as a team leader, executive sponsor or consultant to process improvement teams as required. Serves as an example to the organization of how continuous quality improvement can be implemented in regular on-going operations. •Serves as the co-chair of the Medical Center's Outpatient Tests and Treatment leadership group for the Medical Center's Patients Are First initiatives. •Serves as a member of the Harborview Medical Center/UW Medical Center Joint Radiology Operations Committee. Implements protocols and initiatives recommended by the committee. •Coordinates the regular certification process for Radiology by all appropriate outside agencies. •Assures activities in the Medical Center meet all appropriate compliance and regulatory standards. •Consults with divisional Directors to coordinate inter-departmental activities in the areas of quality, safety, operations and planning; assists in determining and implementing departmental activities and operating procedures; assists in interpreting the Medical Center mission statement, values, business objectives, program plans, policies, procedures, budgets and operating statements. •Use and/or develops effective monitoring systems to assure departmental standards of performance are maintained, operating objectives are achieved, and laws, regulations, policies, and procedures are being followed to assure the interests of the institution and the patients, students and faculty served are properly met and protected. •Responds to and handles patient, staff, or public complaints and grievances related to assignment of administrative responsibility. •Serves as a member of the Leadership Council.
STRATEGIC BUSINESS PLANNING •Develops and maintains strategic plan for departmental programs, including business analyses, proposals, implementation plans for new programs, analyses for changes to existing programs, recruitment planning, etc.
FINANCIAL MANAGEMENT •Senior financial representative for department. •Construct projections of income and expenses. Provide regular financial reporting to the Leadership regarding overall financial status. •Interpret policies and regulations concerning the Department's financial activities. Ensure compliance with the Medical Centers and University's policies and as well as guidelines from the federal government, State of Washington and other project sponsors. •Develops departmental financial policy and budget/expenditure justification.
BUSINESS OFFICE OPERATIONS As the Department’s senior financial representative, the Administrative Director is accountable for the Department's financial operation and must work closely with the Chair, Vice-Chair and Associate Administrator to ensure that the financial operation effectively meets the needs of the Department and the Medical Center. •Maintains a working knowledge of the Department's financial operations, funding sources, policies, etc. •Plans, organizes, directs, and coordinates the Department's financial support operation, including planning, budgeting, and accounting functions. Prepares and manages the Department’s annual budgets. •Ensures that payroll from all sources is completed correctly and timely. •Implements appropriate University and Medical Centers' policies and procedures for purchasing functions. •Ensures travel requests and reimbursements are processed in a timely manner and according to approved procedures. •Develops and implements appropriate internal controls. •Represent the Department during financial audits.
HR ADMINISTRATION Manages support services functions for the Department and works closely with Senior Leadership to ensure Department activities are effective and comply with University and Medical Centers' policies and procedures. Develops and implements an organizational structure, providing the necessary level of Management support for the Department. Given a large and complex organizational system, understands and appropriately implements different policies and procedures for faculty, classified staff, professional staff, and other personnel and coordinates with the appropriate Human Resources team members. •Ensures the Department’s employment practices are in compliance with the HR policies and procedures of the University, University of Washington Medical Center, the department, and where appropriate affiliated institutions. •Develops and implements Department organization chart, reclassifying positions as necessary. •Determines the Department’s staffing requirements and fills these positions based on the appropriate classifications from the University's classified and professional staff systems. •Processes all Department appointments, promotions, salary actions and terminations. •Maintains HR files, ensuring appropriate confidentiality for all records. •Provides overall supervision, evaluation, scheduling, and communication for the Department’s support staff. •Coordinates the counseling of employees and supervisors to resolve personnel issues; initiates and follows through with progressive disciplinary actions through University policies and procedures. •Represent the Department in grievances and human rights complaints. Work closely with the University's HR offices whenever appropriate.
SPACE AND FACILITY ADMINISTRATION •Assists in developing a functional space plan for the Department and coordinating support services for facilities operation.
QUALIFICATIONS & REQUIREMENTS: •Bachelor's degree in Business Administration, Health Administration or related field. •Minimum 5 years of management-level experience, preferably in an academic medical center, hospital or major ambulatory imaging center environment. •Proven leadership and communication skills. •Experience with clinical departments in an academic medical center/hospital environment. •Supervisory experience, demonstrated in working with large, highly structured personnel systems. •Demonstrated experience in business planning, financial analysis, and/or strategic planning. •Functional working knowledge of Radiology billing. •Demonstrated ability to maintain harmonious working relationships and effectively address complex and sensitive administrative issues.
DESIRED: •Master's degree in Business Administration, Health Administration or related field. •Expertise in quality improvement/control methods to assure that high quality, safe and efficient systems are in place for the department and continuously improved. •Expertise in improving the patient experience and patient satisfaction. •Functional understanding of hospital inpatient and ambulatory care as they relate to Radiology services. •Record of a high level of Patient and Service focused orientation.
We’re on a mission. Harborview Medical Center is a comprehensive healthcare facility dedicated to providing specialized care for a broad spectrum of patients from throughout the Pacific Northwest, including the most vulnerable residents of King County.
As the only designated Level I adult and pediatric trauma and verified burn center in the state of Washington, Harborview serves as the regional trauma and burn referral center for Alaska, Montana and Idaho and the disaster preparedness and disaster control hospital for Seattle and King County.
Harborview Medical Center is owned by King County, governed by a county-appointed board of trustees and managed under contract by the University of Washington. The medical center plans and coordinates with Public Health Seattle and King County, other County agencies, community providers, and area hospitals, to provide programs and services.
A Higher Degree of Healthcare UW Medicine’s mission is to improve the health of the public by advancing medical knowledge, providing outstanding primary and specialty care to the people of the region, and preparing tomorrow’s physicians, scientists and other health professionals. UW Medicine owns or operates Harborview Medical Center (HMC), UW Medical Center (UWMC), Valley Medical Center (VMC), a network of UW Medicine Neighborhood Clinics (UWNC) that provide primary care, UW Physicians, UW School of Medicine, Airlift Northwest, and other owned, operated or affiliated entities as appropriate.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.