The George Mason University, Stearns Center for Teaching and Learning, is currently seeking an Office Manager to work as a team member within the Stearns Center, supporting the Offices of Digital Learning and Teaching Excellence. George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason's academic and culturally inclusive environment.
About the Department:
The mission of the Stearns Center for Teaching and Learning is to provide leadership in promoting, supporting, and celebrating educational excellence across all modalities of instruction—face-to-face, hybrid, and online—for all levels of instructional faculty at Mason. In addition, the Stearns Center provides support to students and faculty through Mason Online to support innovative, accessible, and sustainable online education. The Stearns Center works with Mason faculty to enhance their skills as educators; as reflective practitioners in their fields of study; and as scholars in teaching, learning, and research. The Stearns Center seeks to promote a climate of shared intellectual exploration and to advocate for academic initiatives related to educational and faculty enhancement. In collaboration with academic, academic support, administrative, and University Life offices, the Stearns Center provides resources and support to faculty from across the Mason community at all points in their instructional development: awareness of best practices, course design and improvement, application of instructional strategies in face-to-face and online environments, research into and assessment of student learning, and overall instructional excellence.
About the Position:
The primary purpose of this position is to provide operations management, and programmatic support and general office management to all aspects of the Center. The Office Manager is a critical role in ensuring the smooth operation of a rapidly-growing set of services and program offerings. Duties include, but are not limited to, management of daily operations of the office; managing all budgetary functions for multiple budget streams, plus foundation accounts; organizing Center communications; hiring/supervising student and non-student wage workers; responding to faculty and student requests; fulfilling all HR needs for a team of administrative faculty, classified staff, and wage workers; monitoring and maintaining equipment and other resource inventories across the Center; and serving as liaison between the Stearns Center and the Provost's Office, academic units, faculty and other internal and external stakeholders and partners. The Office Manager also serves as the Center's administrative liaison with Mason units including facilities, telecommunications, information technology, print services, etc.
The Office Manager works closely with the Stearns Center's Events and Program Manager in support of all events and activities of the Center. These two positions communicate regularly with the Director for Digital Learning and the Director for Teaching Excellence regarding resource needs and allocation, as well as budget planning and operation of the Center's suite of offices and meeting spaces.
This position is responsible for providing management and support in a growing, complex and high functioning office with rapidly changing priorities;
Responsible for applying knowledge of standard office procedures and practices in the Center, overseeing diverse daily operations of a complex and growing office. This includes designing and implementing office policies and establishing standard operating procedures to ensure efficiency;
Supervises all fiscal aspects of the Stearns Center and manages budget and finance operations for multiple budget orgs;
Serves a central role to ensure that all major projects are conducted in a timely and effective manner. This includes applying project management strategies and employing PM software (Smartsheet) to these projects, and working with project leads to make sure that resources are available and assigned to ensure success;
Coordinates with search committees and hiring authorities for hiring and supervising student workers and non-student wage employees; and
Expected to build good work relationships with the Provost's Office Budget Team and University HR unit.
Associate's degree in information systems, business administration, human resources or related field; or equivalent combination of education and experience is required;
Demonstrated professional work experience (typically 1 year) providing office management support to staff;
Ability to handle multiple responsibilities at once and be able to work and make decisions independently, based on an understanding of the Center's objectives and constraints;
Advanced proficiency in Microsoft Office products (including Excel), and Mason technology platforms including Banner, MicroStrategy, Travel System, etc. (training on advanced systems will be offered as needed);
Proficient in office and operations management, including general project management, hiring coordination, onboarding and offboarding employees, purchasing and budget reconciliation, and resource allocation; and
Advanced oral and written communication skills, interpersonal skills, and organizational skills, including the ability to produce regular reports and presentations.
Bachelor's degree in information systems, business administration, or related field;
The Center's Office Manager support member reports into this position, so supervisory experience is preferred; and
Familiarity with administrative, HR, and/or budget support in a higher education setting.
Typically, Monday through Friday, 8:00am to 4:30pm with flexibility to meet business demands as needed. The Center allows for telework 1-2 days per week; however, the amount of telework is subject to review and approval based on the Commonwealth of Virginia's updated Policy 1.61: Teleworking, and incumbent will need to be on campus weekly to assist with general office needs.
Salary: Commensurate with education and experience.
Location: Fairfax, VA
Mason Ad Statement:
Great Careers Begin at Mason!
George Mason University is an innovative, entrepreneurial institution with national distinction in both academics and research. Mason holds a top U.S. News and World Report
George Mason University is a public, comprehensive, research university established by the Commonwealth of Virginia located in Northern Virginia, outside of Washington, D.C. Mason was initially founded as a branch of the University of Virginia in 1949, and became an independent institution in 1972. George Mason University is an innovative and inclusive academic community committed to creating a more just, free, and prosperous world.
George Mason University has 37,000 students from all 50 states and 130 countries and a residential population of more than 6,000 students. Mason is a vibrant and dynamic community of scholars. 80% of our students are employed within six months of graduation. Nearly two-thirds of the 140,000 Mason alumni live and work in the Washington, D.C., metropolitan area.
Mason is a young university that, in just a short time, has made impressive strides in size, stature and influence. Today, as Virginia’s largest public research university, we are setting the benchmark for a bold, progressive education that serves the needs of our students and communities. To that end, we have 10 schools and colleges devoted to a variety of study.
We prepa...re Mason students for the demands of work, social responsibility, and life in an ever-changing global society. University Life's mission statement is core to our work. We support every student at Mason, from orientation through graduation.
George Mason: Patriotism Personified.
George Mason, for whom our university is named, was one of the greatest of the founding fathers of the United States. Mason drafted the Virginia Declaration of Rights, which became a model for the first 10 amendments to the U.S. Constitution, known as the Bill of Rights.
We Are in Virginia. But We Serve the World.
Mason is committed to creating a more just, free and prosperous world. Located in one of the most important political, economic and intellectual hubs in the world, we accept our responsibility to serve others: to help our students succeed, enrich the life of our community, and contribute to solving some of the most complex global problems of our time.
Washington, D.C.: Land of Opportunity.
Mason’s main campus is in Fairfax, Virginia, just 15 miles outside of Washington, D.C. The nation’s capital is easily accessible by car or public transportation.
At Mason, you can enjoy the best of both worlds: a beautiful wooded residential campus and outstanding college experience, as well as numerous internship and recreational opportunities that only a world-class urban setting like D.C. can offer.
You can intern with National Geographic or the Justice Department, visit the numerous museums with your Art History classmates, take a selfie in front of Lincoln Memorial, catch a Nationals baseball game, kayak along the Potomac, or check out the many neighborhoods where you’ll discover lots of great shopping, places to eat, art galleries, music venues, and much more. You can attend events and hear nationally recognized speakers. You’ll run out of time before you run out of things to do.
There’s more to explore. Students participate in a field trip to the Library of Congress in Washington, D.C., organized by the Office of International Programs and Services.
In just a short drive, you can be hiking in the Shenandoah Mountains or walking the boardwalk in either Ocean City, Maryland, or Virginia Beach, Virginia.
Our closest airports are Dulles International Airport and Ronald Reagan National Airport, and Mason is easily accessible by public transportation. Free shuttle buses help you get to the nearest Metro station in Vienna, Virginia, just a short distance from our Fairfax Campus. The Arlington Campus is within walking distance of the Virginia Square-GMU stop on the Orange Line.
Enriching Work Environment.
We will invest in recruiting, retaining, and developing talented and diverse faculty and academic and professional staff. We will create a vibrant campus life in which all members can grow and thrive.
Diversity is one of our core values; everyone is welcome here. Mason was recently named the most diverse university in Virginia by U.S. News & World Report.
We bring together a multitude of people and ideas in everything that we do. Our culture of inclusion, our multidisciplinary approach, and our global perspective makes us more effective educators and scholars.
While at Mason, you’ll be making your own decisions and forming your own view of the world. Engaging with diverse groups of individuals, including students, faculty, and staff, will enrich this experience. You will learn from them, and they will learn from you.
We have a variety of communities here, and you're sure to find a group of people who are like you. The great thing is you'll also be embraced by communities of people who are not like you. At Mason, you'll be in a place where the whole is greater than the sum of its parts.
Interacting with people from a variety of backgrounds will:
•Widen your outlook of the world,
•Show you how to work and collaborate with people of differing views,
•Expose you to new perspectives from people with disparate life experiences, and
•Give you the social skills to interact with all kinds of people.
Diversity also enhances learning and creative thinking by prompting the study of new material and the awareness of fresh viewpoints. The power of many perspectives will boost your capacity to explore original ideas and solutions. Seeing issues in a new way heightens your creativity and problem-solving abilities.
Another benefit: As our nation becomes more diverse, students who learn in a diverse environment will be more competitive in an increasingly global economy. You’ll enhance your critical thinking skills and improve your ability to develop nuanced solutions to real-world problems.
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We are an open and welcoming community. We partner with public and private organizations in our region and around the world. We proactively engage with our community. We define our success by how many talented students with potential we serve, not how many we leave out.
Social and Cultural Venues.
Our venues bring world-class performances to the community through vibrant concerts and events. Community members are invited to take part in many artistic and cultural offerings at Mason. Spaces are also available to rent for your next event.