Division Coordinator (Administrative Support Coordinator II)
San Diego State University
Location: San Diego, California
Internal Number: 3320750
Division Coordinator (Administrative Support Coordinator II)
Job No: 514857 Work Type: Locations: San Diego Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time
The Division of Research and Innovation is responsible for the review and approval of all proposals for external funding of grants and contracts, research assurances, regulatory compliance/integrity, oversight of regulatory and research promotion committees, including direct line reporting by the CEO of the SDSU Research Foundation. In addition, the Vice President for Research and Innovation will play a lead role in the strategic planning of the SDSU Mission Valley Innovation District, including identification and development of relationships with entities who may be interested in participating in public/private partnerships.
San Diego State University has a highly diverse student population of 35,000 students, including approximately 6,000 graduate students. With over eighty master's degrees and 19 joint doctoral programs, for three consecutive years, SDSU has ranked as the No. 1 most productive research university, among small research universities, based on the Faculty Scholarly Productivity Index by Academic Analytics. SDSU is designated a 'research university' with high research activity by the Carnegie Foundation.
This is a shared position supporting both the departments of Strategic Partnerships and the Technology Transfer Office within the Division of DRI. Under general direction of these departmental leads the Division Coordinator will independently coordinate the operational and administrative functions for the Strategic Initiatives and Technology Transfer Offices ('TTO'). Responsibilities include managing the TTO's invention reporting compliance, fiscal project management, researching, prioritizing, and providing support for various partnership opportunities, researching and maintaining a calendar for various corporate and foundation funding opportunities, acting as a point of contact for campus community requests and calendar coordination, intake and distribution of office mail, office supply management, public safety coordination liaison, office functioning maintenance. The Coordinator will organize meetings, events, and coordinate complex internal and external project communication and project management. A competitive candidate will have strong communication (oral and written) and a demonstrated record of excellent organizational skills and the ability to manage multiple responsibilities simultaneously.
For more information regarding the Division for Research and Innovation, click here.
Full-time, permanent (probationary) position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday-Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.
This position is physically located at the SDSU Main Campus in San Diego.
Education and Experience
Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, ASC IIs are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.
These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.
Undergraduate degree from an accredited college or university
Three years progressively responsible experience in a position requiring a high degree of judgment, discretion, and initiative to coordinate activities associated with an executive or senior management office
Experience using the InfoReady platform for grant and funding applications
Experience using CRMs to manage relationships and opportunities
Experience working in a large public sector, non-profit, or educational institution
Demonstrated experience with and/or commitment to working effectively with individuals from diverse backgrounds and members of underrepresented groups
Exceptional interpersonal skills, including strong public speaking, listening and interpretive skills
Exceptional written communication skills, including the ability to write complex and detailed reports and proposals.
Ability to plan ahead, build and retain a knowledge base of current and historical data, retrieve and organize relevant, complex material
Proven ability to work cooperatively and effectively in a fast-paced environment.
Ability to independently handle multiple work unit priorities and projects
Proficiency in MS Office programs (Word, Excel, PowerPoint), Zoom or other web conferencing, Google Suite programs (Google Docs, Sheets, Slides).
Compensation and Benefits
Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources. Starting salary upon appointment is not expected to exceed $4,000 per month.
San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here.
CSU Classification Salary Range: $3,440 - $5,639 per month.
SDSU Vaccine Policy
In accordance with the California State University systemwide policy, students, faculty, and staff must be fully vaccinated against COVID-19 or provide a valid medical or religious exemption in order to access campus. Individuals are considered fully vaccinated for five months after their final dose of a two-dose COVID-19 vaccine or for two months after receiving the only dose of a single-dose vaccine. Afterward a COVID-19 booster is required to continue to be considered fully vaccinated.
The individual hired into this role will be required to submit their completed vaccination documentation to the university's secure online health portal prior to beginning work. Individuals with an approved medical or religious exemption on file with the university will be required to participate in SDSU's COVID-19 testing program.
Initial review of the required application materials, including cover letters and resumes, will begin on August 22, 2022. To receive full consideration, apply by August 21, 2022. The position will remain open until filled.
The person holding this position is considered a mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act.
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.
SDSU is a smoke-free campus. For more information, please click here.
SDSU is an equal opportunity employer and does not discriminate against persons on the basis of race, religion, national origin, sexual orientation, gender, gender identity and expression, marital status, age, disability, pregnancy, medical condition, or covered veteran status.
Applicants with disabilities and applicants who require assistance completing an application may contact Pang Thao at [email protected].
Advertised: Aug 08, 2022 (10:00 AM) Applications Close: Open until filled
Founded in 1897, San Diego State University is a public institution of higher education located in southern California. SDSU is the oldest and largest university in San Diego and the third largest in the state. SDSU continues to gain recognition as a leader in higher education.Join SDSU and make a difference through meaningful work that contributes to knowledge and provides rich opportunities for students. The dynamic synergy between SDSU and the San Diego region furthers SDSU's excellence and global impact. Every member of our team can proudly proclaim, "I Am SDSU."In addition to SDSU, three not-for-profit auxiliary employers operate to provide services for the University. The SDSU Research Foundation furthers the educational, research and community service mission of SDSU. Aztec Shops provides a diverse portfolio of products and services including operation of the SDSU Bookstore, SDSU Dining, and management of commercial and real estate properties surrounding the campus. Associated Students of SDSU is a student-directed organization that manages programs and facilities enjoyed by students, faculty, staff, and the community-at-large.