Note: The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
This is a 2-year fixed-term position with the possibility of renewal.
Interested candidates should upload both a cover letter and resume in addition to the online application.
The Center for Human Rights and International Justice equips a new generation of leaders with the knowledge and skills necessary to protect and promote human rights and dignity for all. Reflecting a deep commitment to international justice and the rule of law, the Center collaborates with partners across Stanford University and beyond on innovative programs that foster critical inquiry in the classroom and in the world. Though the Center is small, we operate globally, with international partnerships reaching particularly deep into Southeast Asia. The Center further offers a human rights minor degree program, career and academic advising, community-building events, and student fellowship funding. The Center is one of 14 area- or thematically-focused centers and programs located within the Stanford Global Studies Division, which provides an arena for students and scholars to explore our increasingly complex world from multiple economic, political, social, technological, and cultural perspectives.
The Program Coordinator reports directly to the Center's Associate Director and supports faculty, staff, and students by providing administrative assistance across the full portfolio of Center programs, with a heavy focus on events and communications. An ideal candidate for the role will demonstrate exceptional organizational skills, strong written and verbal communication, and reliable attention to detail. Successful candidates should demonstrate a positive outlook on continuous process improvement efforts while maintaining a team-based and constituent-focused mindset. With a small core staff, the style of workflow at the Center requires everyone to be collaborative, adaptable, and comfortable being cross-trained on tasks that allow each of us to contribute to various dimensions of the Center's programming, as needed. This requires a willingness to learn new and unfamiliar tasks and approaches, to ensure timely completion of projects and full compliance with University policies and procedures. The Program Coordinator must be able to manage time well, juggling many tasks at once, and meeting deadlines for multiple stakeholders. We strongly value initiative and integrity. Good professional judgment is essential, as the job entails a great deal of outward engagement with various Center constituencies, including through social media and direct email communications. Accordingly, we need a Program Coordinator who will represent the Center well in all aspects of the role.
Experience with Stanford administrative and financial transaction processing systems, as well as familiarity with the University is a plus. A successful candidate will also demonstrate comfort using and/or learning the following tools and platforms: MailChimp, Facebook/ Instagram/ Twitter, Oracle Financials, Asana (for project management), Drupal (for website content updates), Airtable and Sa,salesforce (for contacts management), and Adobe Creative Suite (for basic design, layout, and photo/video editing).
Perform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors.
Draft and routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents, such as presentations, course handouts, grant proposals, conference and seminar materials, complex reports, brochures, and displays.
Maintain approved content on websites.
Respond to inquiries and determine and take appropriate action as required. Serve as a resource regarding a defined set of policies and procedures.
Process and monitor routine financial transactions, including Hing and resolving discrepancies.
Plan and schedule calendar(s) based on consultation, resolve calendaring conflicts and arrange travel in compliance with unit, university, and sponsor policies.
Maintain office supplies and equipment; obtain vendor quotations, as needed. Coordinate office moves.
May guide and train student and/or contingent workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, and reviewing work for quality and timeliness.
May perform human resources transactional support, e.g., time cards, I9s, and/or faculty affairs support.
May serve as the point of contact for general maintenance, health and safety, and other facility concerns within the unit(s); report any incidents or potential safety problems to appropriate representatives. Track completion of required training.
Education & Experience:
High school diploma and three years of administrative experience, or a notion of education and relevant experience.
Knowledge, Skills, and Abilities:
Proficient computer skills and demonstrated experience with office software and email applications.
Preferred: organizational skills with experience supporting day-to-day operations.
Demonstrated success in following through and completing routine tasks.
Preferred: timely processing of financial transactions and expenditures.
Strong organizational skills and attention to detail.
Strong verbal and written communication skills.
Excellent customer service and interpersonal skills.
Ability to prioritize and multi-task.
Constantly perform desk-based computer tasks.
Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, hold fogetlly, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
Rarely twist/bend/stoop/squat, kneel/crawl.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues, clients, and external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
Why work at Stanford?Stanford University has changed the world, over and over again.We are one of Silicon Valley's largest employers - and also one of the most unique. Our mission is to educate future leaders and promote interdisciplinary, world-class research and teaching. This passion makes Stanford an intensely creative, rewarding, and challenging place to work. At the same time, our traditions of respect and collaboration sustain a humane, supportive environment in which to pursue your life and your career.At Stanford you'll work with bright, diverse, dedicated people. You'll find encouragement to learn and grow. You'll enjoy excellent benefits and an outstanding environment. How will it change you?