Advancement Coordinator, McKelvey Engineering - University Advancement
Washington University in St. Louis
Location: Clayton, Missouri
Internal Number: JR68581
The Advancement Coordinator reports to the Senior Associate Director of Alumni Engagement & Stewardship, McKelvey Engineering, and is part of the highly integrated Advancement team. All members of the team are an important component of Engineeringâ™s success by developing relationships with and securing resources from Engineering alumni and partners. Building relationships with alumni and partners is central to Engineeringâ™s strategic plan. Candidate must be highly motivated, insightful about people, possess excellent technology skills, understand project management, provide customer service, think critically, and be able to work both independently and in a team environment.
This position requires the ability to work overtime (evenings and weekends) as necessary.
Primary Duties and Responsibilities
Event, Project, and Meeting Planning:Â
Special events:Â provide logistical oversight to McKelvey Engineering special events and engagement opportunities, including McKelvey Engineering Awards Program, the Scholars in Engineering Dinner, Advancement hosted lectures and meetings, building groundbreaking and dedication programs, professorship installations, volunteer of the year celebrations, Engineers Week programming, Women & Engineering, mentor programs, and other recurring programming as assigned.Â Duties may include, coordination of logistics such as event timelines, venue scouting, communication and invitation process, reservation management and design, onsite setup, budgeting, catering, audio-visual and technical planning, other vendor arrangements, and post-event evaluation.
Project Coordination:Â Â Â Â
Gift production data:Â provide assistance to the McKelvey Engineering Advancement team with gift production tracking and data. This may include monitoring the involvement and activities of donors, volunteers, tracking prospect strategies, and monitoring short/long-term solicitation goals.Â As meetings related for fundraising priorities are scheduled, manage event/meeting logistics.
Engineering external advisory boards:Â assist with tracking of membership of external advisory boards and as requested meeting schedules, notification, advance information, meeting reports, venue logistics, and volunteer assignments.Â Work with Directors to develop recommendations for candidates for membership for the Engineering External Advisory Boards.
Engineering mentor program:Â assist with the coordination of logistics, outreach, marketing, and post reporting of the McKelvey Engineering Mentor Program, the Women & Engineering Mentor Program, and other mentoring platforms.
Reunion programming:Â assist with coordination and logistics for McKelvey Engineering reunion activities.Â In coordination with Engineering directors and reunion staff, these assignments may include marketing and communications, logistics for events, budgeting and expenses, and other duties.
Administrative:Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â
Prepare briefing reports on McKelvey Engineering Advancement events, attendance, budget, etc.
Assist with preparation of Summaries and Projections and other reports as required.
Assist with management and monitoring of department budget.
As needed, provide support for Directors: calendar management, telephone and mail support, and word processing and filing; donor/prospect assignments include appointment setting and confirmation, travel coordination, prospect research, information packets, expense reports, and other requirements.
Perform other duties as assigned.Â
At least two years of event planning experience.Â
Advanced knowledge of Microsoft Word, Outlook, Excel, PowerPoint, SharePoint, MyEmma and other digital communication tools, and ability to learn other appropriate technology.Â
Exceptional interpersonal skills; demonstrated ability to build and maintain relationships with alumni and friends of all ages and professions.Â
Ability to work collaboratively with Advancement colleagues, academic leaders and faculty, students, and volunteers.
Sensitivity to the needs and mission of Washington University in St. Louis and understanding of the importance of university relationships with alumni and partners.
Excellent oral and written communication skills and proofing reading skills.Â
Strong organizational skills..Â
Ability to manage multiple deadlines and responsibilities, ability to prioritize and effectively manage workflow originating from multiple sources.Â
Possess a strong work ethic, determination, energy and be detail-oriented.
Ability to listen carefully, learn quickly, and work within a complex organization.Â
Proven success working both independently and as a team member.Â
High school diploma or equivalent high school certification plus three years of work experience, or equivalent combination of education and experience.
$20.15 - $31.26 / HourlyThe salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Washington University in St. Louis is committed to providing a comprehensive and competitive benefits package to our employees. Benefits eligibility is subject to employment status, full-time equivalent (FTE) workload, and weekly standard hours. Please visit our website at https://hr.wustl.edu/benefits/ to view a summary of benefits.
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the Universityâ™s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.
Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment â“ fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.
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Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.