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The Research Project Manager, in close collaboration with senior clinical research staff and faculty investigators, is responsible for managing significant aspects of up to two different outcomes projects for the Surgical Outcomes Research Center (SORCE). Part of UW School of Medicine’s Department of Surgery, SORCE supports outcomes research to improve the quality of surgical care at the local, regional, and national level.
Current Project Portfolio
Comparison of Surgery and Medicine on the Impact of Diverticulitis (COSMID) | currently in recruitment phase | COSMIDstudy.org
Comparison of the Outcomes of antibiotic Drugs and Appendectomy (CODA) | currently finishing up follow-up phase | CODAstudy.org
Areas of Responsibility
Research Project Administration and Management (50%)
Human Subjects Research Coordination and Oversight (50%)
This position reports to the Associate Program Director of Clinical Research.
Our Mission and Impact SORCE’s mission is to assess the impact of surgical procedures on patients, society, and the healthcare system, and improve the practice of surgery through education, training, and policy initiatives. Our research center supports faculty investigators and other healthcare stakeholders in determining the optimal process of care by critically evaluating the outcomes of a procedure including its impact on patient health, well-being, satisfaction, functional status, and lifespan as well as its impact on the healthcare system. This research is translated into practice and policy by collaborating with surgeons, healthcare payers and purchasers, and patient advocacy groups.
How This Position Contributes SORCE’s Research Project Managers contribute directly to our mission by translating scientific objectives into project operations, driving projects forward, and facilitating the timely completion of key milestones.
Our Commitment to Equity, Diversity, and Inclusion SORCE is committed to equity, diversity, and inclusion, and to being a workplace where such values are at the forefront of our daily interactions and our work as a research center. We value and seek diverse team members who are passionate, innovative, and collaborative. All candidates are encouraged to address (as part of their cover letter) how their experiences and perspective on equity, diversity, and inclusion will inform their work at SORCE.
POSITION COMPLEXITIES This position manages many different projects and teams spanning multiple investigators, sites, clinical disciplines, and funding sources. SORCE Research Project Managers work in a matrixed environment, directing the work of Research Coordinators who may or may not be their direct reports.
All staff at SORCE are asked to manage multiple projects concurrently under deadline pressures and changing priorities; apply critical thinking and sound judgment in managing complex work; and take a solutions-oriented approach to challenges. Collaboration is essential, and a successful candidate will possess the emotional intelligence to build and foster constructive working relationships through open communication, accountability, empathy, and respect.
POSITION RESPONSIBILITIES Research Project Administration and Management (50%)
Research Milestone Planning and Oversight: thoroughly understand research project aims and translate into project operations; manage day-to-day operations to ensure deliverables and milestones are met on time and in accordance with SORCE, UW Medicine, and study protocols; delegate both routine and important tasks and decisions (as appropriate); guide and review work of junior staff; share responsibility and accountability with project teams.
Coordination of Investigative Team: liaise between and across Investigators, study staff, participant sites, SORCE Directors, and funders (as necessary) to communicate research objectives, priorities, timelines, and progress; coordinate, participate in, and document project meetings; respond to all queries in a timely manner.
Management of External Clinical Sites: collaborate and communicate with site investigators and site research teams. Develop training plans, monitor enrollment, training and monitoring visits.
Study Reporting: produce internal operations reports and sponsor-required reporting.
Fiscal Management: manage elements of project budgets including staff costing allocations and coordination and documentation of purchases (contracts, services, requisitions).
SORCE Research Process Improvement: participate in or lead taskforces and special workgroups; champion research process improvement across the organization.
Research Study Planning: as opportunities arise, collaborate with Investigators and Directors in providing content for grant applications, coordination of planning process/timelines, strategic planning of data collection methods, tools, and reporting, development of study protocols, and production of presentations; may also contribute toward literature reviews.
Human Subjects Research Coordination and Oversight (50%)
Regulatory Management: maintain and update (as necessary) all human subjects regulatory applications and data use agreements for assigned studies; interpret, teach, and comply with varying requirements by funding agencies, human subjects boards (IRB), FDA regulations, and other regulatory and oversight bodies.
Compliance Oversight: ensure project teams adhere to SORCE standards for best practices in human subjects research and are in compliance with all SORCE, Department, University, and Federal policies and regulations; design and deliver training in study protocols and conduct quality assurance monitoring both remotely and in-person for UW and external study sites (nationwide).
Coordinate Participant Activities: coordinate and oversee the screening, recruiting, consenting, and surveying of participants.
Data Collection and Management: coordinate participant data collection across multiple sites and institutions; oversee quality control.
POSITION QUALIFICATIONS Required Qualifications
Bachelor’s degree in health sciences, public health, life/social sciences, or related field
Minimum 4 years’ experience coordinating/managing human subjects research projects—preferably in an academic or healthcare-related setting and working on health services or outcomes projects—with progressive responsibility in project management, team management, and leadership
Candidates of non-traditional educational or experiential backgrounds are invited to apply. Please address applicability of education and experience in cover letter.
Practical knowledge of compliance requirements of research funding agencies, human subjects boards (IRB), FDA regulations, and other regulatory agencies, and experience with monitoring and reporting
Broad understanding of hospital systems, inpatient and outpatient care, and how research projects are embedded within these settings
History of success in building positive working relationships—rooted in respect and trust—with physicians, colleagues, direct & indirect reports, clinic staff, and patients; demonstrated ability to adapt to, and work collaboratively with, people with diverse backgrounds, perspectives, and roles within an organization
Significant experience managing multiple projects concurrently under deadline pressures and changing priorities
Ability to successfully manage a variety of matrixed relationships, including delegating and reviewing the work of staff who are not direct reports
Superior organizational skills, strong attention to detail, and experience creating and using project tracking systems
Demonstrated ability to pro-actively solve problems and take a solutions-oriented approach to challenges; comfortable with ambiguity; and able to work with limited direction/supervision
Exceptional verbal and written communication skills, including experience with public speaking and presenting to professional audiences
Proficiency in Microsoft Office applications and adeptness at learning new software
Master’s degree in a relevant field (e.g., MPH, MHA, MBA)
5+ years’ experience in human subjects research coordination/management
Research administration experience (e.g., post-award fiscal experience, sponsor management)
Multi-site project management experience
Multi-investigator team management experience
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
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