While reporting to the Deans office; This position will be responsible managing the financial and administration operations at Lasker (SEAS) . These responsibilities will also be including liaison with SEAS academic departments including but not limited to Chemical Engineering, Biomedical engineering and Mechanical Engineering. This position will collaborate with the Engineering faculty and/or researchers on interrelated activities of other programs, departments or staff to ensure optimum efficiency and compliance with appropriate policies, procedures and specifications. Collect and analyzing data to assess and evaluate effectiveness of Engineering academic programs. Supports and completes all day-to-day transactional coding, A/P processing, and analyzing financial data including P-cards and travel expense reports on line, using the University's central systems. This includes detailed financial processing, analyses, report preparation, and research-oriented procedures.
(45%) Serve as the primary point of contact for day to day operational items such as: Managing all visitors/new lab members accesses and managing deliveries. Serve as the liaison with EHS for assigned labs. Manage capital equipment inventory in the labs. Submitting and following-up on work tickets to CUIMC Facilities. Including building issues (hot/cold, lights out, security, access, etc.) Monitor SEAS minor lab/office renovations and equipment deliveries. Oversee and manage leased office equipment (copy/print, water coolers, etc). Manage communication from CUIMC to the occupants (utility outages, COVID-19 requirements, fire alarm testing, etc). Monitor and Impacts/disruption from renovations on non-SEAS floors. Implement, administer and evaluate day-to-day activities the school by identifying and executing tasks and objectives, making recommendations that impact policies and programs, develops and facilitates workshops, meetings or conferences; coordinates logistics, scheduling and participant communications. Interacts and maintains liaison with students, faculty, staff regarding program objectives. Assist with faculty on-boarding. Prepare materials, schedules and/or other print materials for day of events to faculty and students. Supports daily operations and coordinates activities of program; determines priorities. Work with faculty to manage all academic and student affairs functions of the Department, including accreditation, recruitment, admissions, registration, advising, curricular planning, etc. Manage offsite campus Department with events for recruitment, student engagements and colloquiums.
(25%) Provide support to the Deans Office through analyses and operational processes. Prepare and analyze journal entries, expense reimbursements, deposits, purchase orders, purchase requisitions, interdepartmental orders, etc. Assist in the review of academic travel transactions including detailed review of financial documentation and reimbursements. Provide guidance to department staff members on University policies and procedures. Complete P-Card transactions and financial authorization forms. Maintain subscriptions, vendors, contracts and orders. Manage Concur travel/business reimbursements and travel arranger role for assigned Principle Investigators. Financial reporting including analyzing FDS reports to review grant budgets and available balances when creating Purchase requisitions ; analyze quarterly FDS SPFr report for assigned PI's) including Purchasing - PO's, P-Card, Corporate Card (for faculty travel arrangements in Concur) include managing Accounts payable (vouchers, journals, ITFs) Coordinate equipment inventory control, reconciliations and audits.
(20%) Works collaboratively with academic departments while recommending changes to tools to improve analysis, forecasting, modeling & reporting & ultimately quality of operations management, planning and evaluating. Assist in identifying and pursuing funding opportunities and may contribute to preparation of requests for proposals and other contracts. Collect and analyze data, create reports, review and explain trends; formulate and evaluate alternative solutions and/or recommendations to achieve the goals of the program or function. May participate in development of budgets, monitor, and approve expenditures. May perform limited forecasting and provide recommendations that determine the budget. Manage, oversee and approve student casuals and Non- Union support Staff time in the assigned labs Review and manage Non- Union support Staff funding sources with PI's and provide that info to the BME payroll person Liaison with EHS for assigned labs. Manage capital equipment inventory in the assigned labs.
(10%)Performs other duties as assigned.
Bachelor???s Degree or equivalent experience
At least 2- 4 years of related experience.
Individual must be able to process, analyze, financial data must possess excellent communication skills, and be able to work independently
Candidates with a working knowledge of accounting principles, Microsoft Office Software, project management and grant budget management preferred.
Detail oriented with analytical and problem-solving abilities including research, collection, and interpretation of financial data.
Ability to work both independently and in a team environment, with capability to organize and prioritize work.
Ability to function in a high-volume work environment.
Project administration and project planning experience.
Demonstrates discretion, good judgment, strong organizational or management ability, initiative, and the ability to work independently, is adaptable, versatile and can maintain confidentiality.
Ability to accurately review and complete detail-oriented information and projects
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.