Career Center

Economics Senior Graduate Programs Coordinator

Location: Santa Cruz
Job ID: 38628

JOB POSTING

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This position will offer a hybrid work plan. 

Application Instructions:  Applicants must include a cover letter and resume to supplement the standard UC Santa Cruz application. Submit your cover letter and resume as a single attachment where it says 'Attach Resume'

Planning ahead, please know that reference lists of 3-5 referees will be asked of the top candidate(s). We will ask that the reference list include supervisors and their full name, their title/organization, phone and email contact information and relation to you--i.e., current supervisor, former indirect supervisor, project manager, etc. We kindly ask that candidates be prepared to submit their reference lists. We respect your confidentiality, and will NOT contact referees prior to informing the candidate(s). 

 

NOTIFICATIONS

UC Vaccination Policy: With limited exceptions, COVID-19 vaccinations are required for Covered Individuals under the Policy. Covered Individuals include all employees, students, or trainees who physically access a University facility or program in connection with their employment, appointment, or education/training.

Covered Individuals do NOT include employees who work 100% remotely with NO expectation that they will physically access any University location or program at ANY time. If 100% remote work ends, the employee is subject to policy.

 

INITIAL REVIEW DATE (IRD)

UC Santa Cruz staff jobs are posted until filled. Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. NOTE: Materials submitted after the IRD will be forwarded only at the request of the hiring unit. Submit your materials before the IRD to ensure consideration by the hiring unit.

The IRD for this job is: 07-25-2022

 

ABOUT UC SANTA CRUZ

UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.

 

DEPARTMENT OVERVIEW

The Department of Economics is an inclusive, ambitious, innovative and large department within the Social Sciences Division. The department offers one Ph.D. program and one professional master's degree program, in addition to multiple undergraduate bachelor degrees and a one minor. Graduate and undergraduate students come from a diverse background with many from international locations and California. Our graduate students train in applied microeconomics, macroeconomics, finance, and behavioral and experimental economics, and they pursue careers predominantly in academia, finance, hi-tech, fintech, central banking, data science and governmental policy. 

The senior graduate programs coordinator will use outstanding organizational, interpersonal and problem-solving skills to work with staff and faculty colleagues and 70-100 students in our two programs overseeing financial aid, budgeting, visa support, student employment, awards and program management. Faculty, staff and students work well together. Advising students to attain their educational and professional goals is highly rewarding work. 

More information can be found here: https://economics.ucsc.edu

 

JOB SUMMARY

Applying advanced, specialized student services expertise and a high degree of autonomy, the senior graduate programs coordinator works under the general direction of the department manager to manage independently the department's Ph.D. and professional M.S. graduate programs. The incumbent exercises programmatic responsibility and accountability for a complex student affairs function, involving management of multiple budgets and incoming fund sources; coordinating all graduate programmatic activities and support services; mentoring, training and supervising the department's graduate adviser; advising department staff, faculty and students on a variety of complex student issues, policies, practices and procedures; identifying problems and issues and proposing solutions; improving upon and establishing best practices. The primary location of the position will be on campus for optimal service to our students.

 

APPOINTMENT INFORMATION

Salary Information: Salary Range: $73,850 - $85,900/Annually. Salary commensurate with skills, qualifications and experience.

No. of Positions: 1

Benefits Level Eligibility: Full benefits

Schedule Information:

• Full-time, Fixed
• Percentage of Time: 100%, 40 Hours per Week
• Days of the Week: Mon-Fri
• Shift Includes: Day

Employee Classification: This is a Career appointment

Job End Date: None

Work Location: UC Santa Cruz Main Campus

Union Representation: Non-Represented

Job Code Classification:  STDT SVC ADVISOR 4 (4576)

Travel:  Never or Rarely

 

JOB DUTIES

50% - Program Planning, Administration, Recruitment and Outreach

• Provide guidance and support to the faculty program directors and chair to strategical define and achieve programmatic goals. Manage graduate program and student services for day-to-day operations and long-term goals. Research, interpret and counsel faculty on university and department programmatic policy including and not limited to admissions, leaves, events, student conduct, student progress, student employment, funding obligations, financial aid, financial management, and curricular and programmatic planning and policy. Identify and analyze problems and propose solutions and revisions to policies and practices. Seek input from students on the programs to facilitate planning. With the Ph.D. director, assign ASE positions to students to maximize curricular and instructional support while avoiding academic conflicts.
• Coordinate department-related graduate student employment and evaluation thereof; track employment of our graduate students by other units. Work closely with graduate directors and provide input on graduate course scheduling to support timely progress to degree and compliance with university scheduling parameters. 
• Facilitate quarterly and annual faculty input on student performance and progress, and track student progress to degree. Compile and provide reports on student progress and performance as requested by the graduate directors, department manager and department chair. 
• Supervise and participate in event coordination to support continuing and prospective graduate students. In consultation with the graduate directors and committee, coordinate and implement outreach to other institutions to promote graduate programs. Advise prospective applicants on necessary academic preparation; appropriateness of program as it pertains to prospective applicant's goals. Coordinate with the faculty directors necessary outreach to prospective students. Aid directors to develop admission packages. 
• Serve as the primary liaison and resource on department graduate affairs to personnel in other offices including the Offices of the Dean, Registrar, Graduate Division, International Student Services, Planning and Budget, Information Technology Services, and academic departments to provide, seek or coordinate timely accurate information, and to notify of problems, and contribute to strategic problem solving.

20% - Financial Management and Tracking     

• Oversee complex financial and operating budgets for the economics Ph.D. and professional degree programs in compliance with campus and University of California regulations. Budgetary funds primarily consist of block, financial aid, incentive program, donor and professional fees, each carrying different restrictions, obligations and variances from year to year. Project and track actual funding (balances or deficits) for ASE positions and personnel. Maintain accounting and initiate reimbursements; project expenses and reconcile ledgers. Compile and provide financial data and information for annual budget forecasting as requested by the graduate directors, department manager and department chair. 
• Oversee the administration, evaluation and equitable awarding of fellowships, financial/return-to-aid, ASE positions and other fund sources, and manage these funds as well as graduate travel, reimbursement and outreach funds in compliance with the intended and allowable use of the fund source.  Work with administrators external to the department to ensure accuracy of data, and reconcile discrepancies as needed.

15% - Graduate Student Counseling and Advising

• Apply professional student services concepts to provide the full range of student services to the economics graduate student population in tandem with and as primary back up to the economics graduate adviser supporting graduate advising activities. Effectively communicate to and counsel students on enrollment, orientation, programmatic tracks, programmatic and progress requirements, leaves, graduation, employment, programmatic and support opportunities and department and university resources, using variety of mediums, such as group presentations, one-on-one meetings, listserves/Google groups, email, signage, and website management. Assess advising services and communications for effectiveness, relevance and improvement. Review and appropriately routes related student petitions. Seek to understand and facilitate productive discussions to resolve student conflicts, challenges and needs. Support student job market activities.

10% - Supervisory Responsibilities

• Serving as the department's graduate programs and advising subject expert, supervise, train and mentor graduate program support staff, setting priorities and deadlines for completion of tasks.

5% - Other Duties as Assigned 

• Miscellaneous duties contributing to the functioning of the graduate programs and department. 

 

REQUIRED QUALIFICATIONS

• Bachelor's degree in related area and / or equivalent experience / training.
• Advanced knowledge of advising and counseling techniques.
• Fluency in math to perform fractions, percentages and budgetary management.
• Demonstrated ability to understand, develop and present budgetary and financial information.
• Demonstrated ability to research, interpret, and apply policies, procedures and information.
• Demonstrated ability to create systems to track and track a complex set of data.
• Skills in project management, social perceptiveness to be aware of others' reactions and understanding why they react as they do.
• Skills in judgment and decision-making, problem solving, identifying measures of system performance and the actions to improve performance.
• Skills in problem identification, and original problem solving.
• Ability to identify measures of system performance and the actions needed to improve performance.
• Strong organization and planning skills, including the ability to set priorities and meet deadlines to complete a high volume of work with frequent interruptions.
• Proficiency in MS Office, Google Drive and Google Applications.
• Strong interpersonal and customer service skills.
• Strong written communication skills.
• Multicultural competencies; ability to work with diverse populations.
• Ability to work independently, to lead others and to work as an effective member of a team.
   

PREFERRED QUALIFICATIONS

• Knowledge of University-specific computer application programs and knowledge of University and departmental principles and procedures involved in risk assessment and evaluating risks as to likelihood and consequences.
• Supervisory experience of student, volunteer or career staff.
• Working knowledge of university financial management compliance requirements.

 

SPECIAL CONDITIONS OF EMPLOYMENT

• Selected candidate will be required to pass a pre-employment criminal history background check.
• Must possess a valid license to drive in the State of California.
• The University of California has implemented a COVID-19 Vaccination Policy covering all employees. To be compliant with the policy, covered employees must submit proof of vaccination or have an approved exception or deferral, eight (8) weeks from date of hire.
• Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter. The selected candidate will be required to report known or suspected child abuse or neglect as defined by CANRA and will be required to sign a Statement Acknowledging Requirement to Report Child Abuse prior to commencing employment. CANRA Penal Codes, and related definitions, requirements, and responsibilities may be obtained here.

 

SAFETY STATEMENT

All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.

 

HOW TO APPLY

Attach your resume and cover letter when applying for this job opening. Do not attach any documents to 'My Activities'. Visit our How to Apply tutorial for detailed instructions on our applicant process.

 

EEO/AA

The University of California is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.

ADDITIONAL INFORMATION
This position will offer a hybrid work plan. 

Application Instructions:  Applicants must include a cover letter and resume to supplement the standard UC Santa Cruz application. Submit your cover letter and resume as a single attachment where it says 'Attach Resume'

Planning ahead, please know that reference lists of 3-5 referees will be asked of the top candidate(s). We will ask that the reference list include supervisors and their full name, their title/organization, phone and email contact information and relation to you--i.e., current supervisor, former indirect supervisor, project manager, etc. We kindly ask that candidates be prepared to submit their reference lists. We respect your confidentiality, and will NOT contact referees prior to informing the candidate(s). 



APPLICANTS ARE REQUIRED TO USE THE UCSC ON-LINE PROCESS
View full job description and access on-line application:
https://careerspub.universityofcalifornia.edu/psp/ucsc/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=11&JobOpeningId=38628&PostingSeq=1

To ensure review of application materials by the hiring unit, they must be submitted on or before the initial review date (IRD) via the Staff Employment Opportunities web site; https://jobs.ucsc.edu. A computer is available at the UC Santa Cruz Staff Human Resources Office located at Scotts Valley Center. The Scotts Valley Center is located at 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066. To learn more or to request disability accommodations, call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service at 800-735-2922. UC Santa Cruz is an Equal Opportunity Employer.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.





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