At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.
The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.
We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.
Departmental Overview
The Biological Sciences Division of the College of Letters and Sciences includes two large academic departments, Integrative Biology and Molecular and Cell Biology, as well as several research and education programs such as the Innovative Genomics Institute and the Physical Education Program. Advancing diversity, equity, inclusion and belonging (DEIB) is a key part of our missions to foster the next generation of biologists. To learn more about the Biological Sciences Division, please visit https://www.google.com/url?q=https://ls.berkeley.edu/ls-divisions/biological-sciences&source=gmail&ust=1656536939592000&usg=AOvVaw0Tkel7HOJFgbyOzHU9JBht' href='https://apptrkr.com/get_redirect.php?id=3200184&targetURL=https://ls.berkeley.edu/ls-divisions/biological-sciences' target='_blank'>https://ls.berkeley.edu/ls-divisions/biological-sciences.
BioSci Diversity is housed in the Biological Sciences Dean's office and provides administrative management for DEIB initiatives and programs benefiting faculty, staff, and students in the Division. BioSci Diversity supports new initiatives, develops new programs and proposals, and supports departmental efforts in DEIB. We also provide advice and partnership to the Dean and Department Chairs. The BioSci Diversity Programs Officer, in the Administrative Officer 2 payroll title, will become an important member of our team. This is an excellent opportunity to develop a variety of administrative skills while advancing DEIB in the sciences. Training and mentorship will be provided!
Application Review Date
The First Review Date for this job is: July 13, 2022.
Responsibilities
Under general direction, the BioSci Diversity Programs Officer provides support for BioSci Diversity programs including budget and financial transactions, communications, event planning and implementation, data analysis and reporting, funding proposals and strategic planning support. Key areas include:
Managing finance transactions including preparing requisitions and purchase orders, travel and entertainment reimbursements, and expense reports; facilitates HR and payroll transactions for student staff, graduate student assistants/mentors, and staff.
Partnering with program directors and leadership in planning programs and events, including managing invitations/registration, creating and monitoring budgets, developing relationships with vendors at UCB and partner institutions, organizing housing, meals, and occasional evening events.
Providing administrative support for projects by arranging meetings, travel, locations, keeping minutes, and engaging in communications with participants.
Primary staffing for task forces and initiatives; assisting with scheduling and project management, recordkeeping, communication, analyses of data, and preparation of reports.
Gathering, organizing, and analyzing data; preparing reports including financial, student, program participant, research, performance, and other data; preparing reports or analyses of operational activities, participation, student, postdoc, faculty, and administrator engagement and performance in BioSci Diversity activities.
Developing, preparing and reconciling budgets for activities and programs; analyzes expenses and makes projections.
Assisting with development of new proposals, including research, writing, preparation of budgets, graphics, data collection and organization, editing, and presentation.
Acting as BioSci Diversity primary contact: answering general email and phone inquiries.
Act as the primary point of contact for all business issues on behalf of the Assistant Dean, including scheduling, reimbursements and travel arrangements.
May also work directly with students, including 1-1 and group advising, and management of scholarships, student organization budgets, and related activities.
Required Qualifications
1-3 years prior work experience in an administrative environment.
Solid communication and interpersonal skills to communicate effectively with all levels of staff, both verbally and in writing.
Demonstrated analytical, mathematical/statistical problem-solving skills and attention to detail; proficiency in developing spreadsheets, charts, and databases.
Knowledge of and/or ability to learn and abide with relevant, related administrative procedures and policies.
Demonstrated organizational and project management skills, and ability to multi-task with competing priorities.
Highly developed ethical and sound judgment, positive and flexible attitude; ability to use discretion and maintain strict confidentiality, team-oriented, positive, problem-solving approach in responding to issues and concerns.
Strong skills in short term planning, analysis, problem solving, and customer service.
Ability to work independently with a minimum of direct supervision.
Must have proficiency with Microsoft Office suite (Excel, Word, Powerpoint) and willingness to rapidly learn new software applications as needed.
Education
High school diploma or GED and/or equivalent training or experience.
Preferred Qualifications
Prior experience supporting DEIB programs or initiatives; prior experience with student advising or supporting student-facing programs.
Knowledge of a variety of administrative and technical operations such as budget creation, financial forecasting, and event planning.
Creativity and technical skills for use in visual and electronic communications; knowledge of web content management platforms.
Proficiency in contracts and grant writing protocols.
Proficient experience using additional business software systems such as Filemaker Pro, and Survey Monkey, Google Drive: Docs, Forms, etc.
Salary & Benefits
This is a full-time (40 hours/week), non-exempt, career position, eligible for full UC benefits.
This position is a non-exempt, bi-weekly paid position. Hourly pay for this role is commensurate with experience.
Please submit your cover letter and resume as a single attachment when applying. Please upload the document in the Resume section, then skip the (optional) Cover Letter upload section.
Other Information
This position is governed by the terms and conditions in the agreement for the Clerical & Allied Services Unit (CX) between the University of California and Teamsters Local 2010. The current bargaining agreement manual can be found at: http://ucnet.universityofcalifornia.edu/labor/bargaining-units/cx/index.html
Conviction History Background
This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
Equal Employment Opportunity
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.
