Career Center

Undergraduate Major Advisor (4576U) - 36557 About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

Departmental Overview

The Department of History is rated one of the top academic programs nationally and globally. As one of the largest teaching departments in the College of Letters and Science, enrolling over 8000 students in 150 courses each year, our courses serve campus and department graduation requirements across the University. The department is comprised of 50 tenure-track faculty, 30 emeriti, and 11 career staff. Annual hires include 15-20 visiting instructors, 25-30 visiting scholars, approximately 230 academic student employee appointments, and 10-15 casual employees. With approximately 100 graduate students, 250 undergraduate majors, and 100 minors, students in our program are able to select from a broad range of fields of study.

The Undergraduate Advisor administers several aspects of the department's undergraduate program with a high level of independence and autonomy. This position is responsible for advising/counseling a cohort of undergraduate students and provides administrative and policy analysis on a range of issues relevant to the undergraduate major. This position is also responsible for supporting the curriculum and resources related to the senior thesis and management of the Honors Program. This position works collaboratively with the departmental advising team and supports the Director of Student Services, the Committee on the History Undergraduate Major (CHUM) and the Department Chair on administration of undergraduate student services, interpretation/implementation of university and department policies, and formulation of department policy by advising on areas needing clarification and identifying solutions.

Application Review Date

The First Review Date for this job is: 06/09/2022.

Responsibilities

Academic Advising and Student Support

• Applying professional student services and counseling concepts, provides the full range of student services, academic advising, and guidance to History majors and minors, as well as undergraduate student population served by extensive departmental curriculum offerings.
• Advise all undergraduate majors and minors in the History department, providing information about a complex set of curricula spanning 17 regional/thematic areas of History.
• Establish individualized advising plans, track student major/degree completion progress and maintain detailed and accurate student academic records.
• Assist students with identifying academic and career goals and establishing realistic plans to meet them.
• Continuously track and intervene as appropriate.
• Manage all aspects of the degree conferral process for undergraduate students, including managing and updating the Academic Progress Reports (APR), identifying honors notations, and overseeing that final theses are received.
• Provide solutions regarding a variety of complex student issues.
• Advise students and the department on grade appeals, student academic petitions, and disability accommodations.
• Provide referrals for students in crisis, in need of DSP accommodations, or in need of other campus wellness resources.
• Responsible for maintaining a thorough and current knowledge base of campus policies and student support resources to advocate for students.
• Responsible for advising students and faculty on all academic student dishonesty cases.
• Serves as the primary knowledge holder of undergraduate policies on student conduct and academic integrity.
• Liaise directly with the student conduct office.
• Advise faculty on current policies and best practices to reduce and address academic dishonesty.
• Create individual academic improvement plans for students on or near academic probation.
• Develop workshops and events to enhance academic skills of department students.
• Establish relationships and serve as the point person between History and other departments including Admissions, Registrar, Cal Student Central, Central Evaluation Unit, University Health Services, Disabled Students' Program, Career Center, Centers for Educational Equity and Excellence, International Office, Financial Aid, Counseling and Psychological Services, Student Life Advising, other campus advisors, etc.
• Keep informed of updates regarding these departments, their programs, services, and policies so accurate and timely information may be forwarded to faculty and students.
• Provide guidance and support, regarding complex student issues, to all faculty and the Committee on the History Undergraduate Major (CHUM).
• Develop and maintain a body of online and print resources to support undergraduate student success including relevant policies and procedures, campus resources, departmental handbooks and forms, and updates on events.
• Assist in the writing of correspondence to all new students and manage communication with current students through production of a regular newsletter and/or electronic communication.

Program Management:

Programming/Events

• Plan and implement complex, high-visibility student events, such as commencement, Cal Day, and the 101 Circus.
• Routinely develop and manage events that build and enhance the undergraduate student community, such as student recruitment events, orientation for newly admitted students, DEIB-focused events, information about the major or academic strategies and enrichment programs or workshops.
• Participate in Golden Bear Orientation (GBO) and Golden Bear Advising (GBA) activities and presentations as well as specific orientations designed for transfer students.
• Develop recommendations for the improvement of existing programs and/or policies as well as initiate new programs and/or services to meet changing student needs.

Student Group Management

• Support and advise the following History undergraduate student groups: Phi Alpha Theta (PhAT, history honor society), Clio's Scroll (undergraduate journal), DeCal facilitators, and Peer Advisors.
• Serve as department liaison, providing resources and continuity between leadership transitions.
• Specific duties range from serving as primary support for annual PhAT faculty-student dinner, managing DeCal course approval process, and recruiting, training, and supervising Peer Advisors.

Honors Program

• In collaboration with the Director of Student Services, manage the day-to-day oversight of the honors program including course planning and enrollment, application assessment, information sessions/workshops, and faculty support.

Career Advising

• Responsible for advising students on career resources and referring students to career advisors and relevant events.
• Assist students on identifying relevant career paths utilizing skills developed in the department's curriculum.

Policy, Courses and Curricula Consultation

• Act as a resource for all decisions concerning major requirements, exceptions and practices relevant to the undergraduate program.
• Advise students on academic policies that govern their major in context of college-level constraints, and assist them in developing petitions to request exceptions to curriculum policy.
• Evaluate student petitions and make recommendations on exceptions to policy.
• Advise Chairs and department committees on the formulation of department policy by determining areas needing clarification and identifying solutions.
• Coordinate, review and advise department Chair and faculty committee on transferability and applicability of non-UC Berkeley courses and/or courses on campus within or outside of the department that may affect ongoing requirements.
• Work with students, faculty and departments on evaluating non-articulated courses primarily from four-year colleges and universities, including Education Abroad Program (EAP) coursework.
• Analyze the consequences of departmental/college academic policies and recommend new or changed policies.
• Advise community college junior transfers on use of articulated courses and how to determine which major and college requirements remain.
• Advise the Director of Student Services, Vice chair for Curriculum, and department chair on curriculum planning for undergraduate coursework.
• Serve as Backup Scheduler, direct undergraduate seminar review process for 103 proseminars and 101 thesis seminars, and manage priority enrollment for these required courses.

Professional Development

• Attend campus wide undergraduate advising meetings, and tracks and reports back to the department about any changes related to undergraduate affairs.
• In consultation with supervisor, identifies and implements annual professional development goals.
• Examples might include special projects, or participating in professional associations, training programs, or campus committees.
• Workshops and seminars may focus on topics such as professional skills development, planning in higher education, and developing and maintaining expertise on various computer systems and computer software.

Required Qualifications

• Advanced knowledge of advising and counseling techniques and demonstrated successful experience advising faculty, staff, and students on complex undergraduate student affairs policies.
• Exceptional interpersonal skills, including demonstrated experience in multicultural competencies and working in teams; highly developed oral and written communication skills.
• Ability in problem identification, reasoning, and ability to develop original ideas to solve problems and influence change.
• Thorough knowledge and experience working with a diverse student population and commitment to strategies to support student diversity.
• Demonstrated organizational, analytical, planning, and project management skills.
• Knowledge of and/or ability to learn common University-specific online systems including Student Information System (SIS) and CalAnswers.
• Excellent computer skills in MS Office Suite (especially Word and Excel), Box, and/or ability to learn campus Google tools (bMail, BCal, drive, forms).
• Ability to exercise consummate discretion regarding management of confidential student records and privileged information within the department.

Education/Training:

• Bachelor's degree in related area and/or equivalent experience/training.

Preferred Qualifications

• In-depth knowledge of the field of History, especially as it relates to post-degree employment opportunities and practices.

Salary & Benefits

This is a 100% full-time (40 hrs a week) exempt career position, which is paid monthly and eligible for full UC Benefits. Annual salary is commensurate with experience within the range of $62,300.00 - $90,700.00.

For information on the comprehensive benefits package offered by the University visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

How to Apply

Please submit your cover letter and resume as a single attachment when applying. Please upload the document in the Resume section, then skip the (optional) Cover Letter upload section.

Diversity Statement

Please include, as part of your application a brief (1-2 paragraph) statement on your contributions to diversity, equity, inclusion, and belonging in your professional experience.

Advancing diversity, equity, and inclusion are fundamental to our UC Berkeley Principles of Community, which states that 'every member of the UC Berkeley community has a role in sustaining a safe, caring, and humane environment in which these values can thrive.'

Other Information

This is a hybrid position, with 40% remote work eligibility.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:

https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf
For the complete University of California nondiscrimination and affirmative action policy see:
http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct

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To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucb/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=21&JobOpeningId=36557&PostingSeq=1





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