Career Center

Position Description:     The Administrative Assistant for Property Management & Specialty Leasing is responsible for providing support to the Marketing, Operations, Specialty Leasing, and General Managers at Deptford Mall.

Essential Job Functions:

• Field incoming phone calls primarily regarding Specialty Leasing and answer general property incoming calls.
• Assist walk-in guests with general questions and operational needs, such as contractors, vendors, tenants, etc.
• Assist Operations Manager, Marketing Manager, and General Manager as needed with general property management tasks, including: CAPEX/Service Agreement workflow, storage leases, social media and event coordination, and monthly rent roll billing.
• Manage day-to-day interactions with tenants. Qualify walk-in Specialty Leasing prospects.
• Maintain current spreadsheets for tenant contacts, sales, rents, and violation history.
• Track common area space and inventory availability as requested.
• Maintain a computer-generated system of prospecting contacts and Temporary Tenants in the program.
• Work with Specialty Leasing Manager in the design and preparation of regular and on-demand reports, including canvasing reports, variance forecasts, leasing and pipeline reports, as well as direct requests for associated data.
• Maintain current inventory list of all cart/RMU fixtures; order supplies as necessary.
• Maintain correspondence and documentation for the Specialty Leasing program in an organized manner. Document program activities appropriately to include noteworthy information (i.e., possession dates, opening/closing of tenants, etc.) Process all information and correspondence daily, including filing and distributing to the appropriate personnel.
• Perform all document production and distribution, occasional PowerPoint presentations, answering and directing calls, and maintaining electronic and paper files.
• Obtain all pertinent information and documentation for lease execution and move-in requirements (i.e., business information sign approval, first and last month’s rent, insurance certificates, etc.) and track for ongoing compliance.
• Collect monthly sales reports of all Temporary Tenants and update Monthly Sales Summary worksheets.
• Collect monthly sales reports of all Temporary Tenants who are non-compliant with the lease requirements and Operating Rules.
• Follow through with delinquency collections by contacting temporary tenants who are delinquent with rent and/or percentage rent obligations.
• Reconcile P-Card expenses, generate and submit mileage expense for the Specialty Leasing Managers.
• Schedule appointments / meetings and make travel arrangements if necessary.
• Process, scan, mail overnight packages and track delivery to destination.
• Maintain calendar for Specialty Leasing Manager.
• Input work orders as needed in preparation for space and cart turnover.
• Support the regional VP and Area Manager with general tasks including the scheduling of meetings on property, pulling specific tenant or overall property sales, and acting as a liaison if a national temp tenant needs to view or obtain possession of a particular space.
• All other duties as assigned.

Requirements and Qualifications:

• Minimum 2 years’ experience as an administrative assistant.
• High School Diploma or GED
• Advanced computer skills to include Excel & Word. PowerPoint, Adobe Acrobat, and/or Nuance desired.
• All applicants must be able to perform the essential functions of the position, including corresponding core job requirements, with or without a reasonable accommodation. Reasonable accommodations may be made to enable individuals with disabilities (and others in accordance with applicable law) to perform the essential functions of the job, consistent with applicable laws and Company policy.

A Culture of Belonging

At Macerich, we are committed to a diverse, inclusive, and equitable workplace. We believe our diversity creates value for our employees, workplaces and town centers, and the communities we serve.

We strive to hire great people from diverse backgrounds, and we are stronger for it. We want our employees to thrive, feel valued and respected, and therefore encourage a culture of learning, acknowledging, and celebrating individual uniqueness. We are proud of our practices and the equal opportunity for employment and advancement we foster across the organization.

In support of our culture of belonging, Macerich welcomes qualified applicants without regard to race, color, religion, creed, gender, national origin, age, disability, medical condition, genetic information, military or veteran status, marital status, pregnancy (including childbirth and pregnancy-related medical conditions), sex, gender expression or identity, sexual orientation, citizenship, or any other characteristic or class protected under federal, state, or local law. Additional information is contained in Macerich’s Anti-Harassment, Discrimination and Retaliation Policy, which can be provided to applicants upon request. Macerich also provides reasonable accommodations to qualified individuals with disabilities. If you require accommodation during the application process or your employment, please contact Human Resources.

Join our team of great people!