Career Center

Department Overview

OPAM, a unit within Research Development & Administration (RDA) supports OHSU's missions of healing, teaching and discovery by partnering with the research community to effectively navigate the pre-award and post-award administration of sponsored projects. We support the OHSU research community with grant and contract proposal submission, contract negotiation, interpretation and implementation of sponsor terms and conditions and fiscal management of all sponsored projects.

The Sponsored Projects Analyst 2 in SPA provides high level institutional oversight managing sponsored projects in accordance with OHSU policies and procedures, federal regulations, and sponsor specific requirements. The Sponsored Projects Analyst 2 exercises independent professional judgment to ensure accurate, consistent, and compliant project management.

https://www.ohsu.edu/proposal-and-award-management

Function/Duties of Position

* Monthly Award Management: All following activities should be completed accurately, timely and according to procedure: Prepare Technology Transfer set-ups and review all account set ups timely, approve final cost invoices, prepare and submit event invoices; and financial reports, ensuring that all components of the contract terms are met as well as compliance with University policy, federal and state laws; initiate cash draws; monitor accounts receivables and resolve payment of project invoice discrepancies; monitor overdrafts and resolve with departments; research and correct posting errors; ensure accurate recovery of F&A; complete variety of ad hoc reports for departments and/or sponsors use; review and approve OHSU forms; prepare rebudget requests and process budget adjustments; prepare and review cost transfers; process PAB's in matrix, maintain files; high level expenditure review; use Matrix Comments to track activities; review final Subaward invoices and assist with resolution of issues; close out accounts at project end.* Compliance: Work with limited supervision and sponsor guidance, research, analyze, interpret, and apply federal, non-federal, institutional and award-specific policies, procedures, and guidelines; assess risk to OHSU and escalate issues appropriately; resolve departmental issues with limited management intervention; collaborate with various departments to resolve award related issues; determine allowability and reasonableness of transactions submitted by departments; ensure that actions taken can meet the standards of audit; prepare, review, and complete follow up on a wide variety of activities related to grant and contract accounts; review and contribute to internal procedures for efficiency and control.* Quality Management: Participate in the development of and maintenance of quality standards for award management. Examples: Develop and maintain consistency with co-workers on award management (such as unallowable review and departmental justifications); ensure data submitted for entry to OGA is complete and accurate; participate in account and file reviews; Develop, review and contribute to internal procedures for quality and efficiency. * Productivity and goals: Complete setups within two business days; Prepare and/or submit financial reports and invoices by deadlines; AR aging > 120 days and >$1 should be <15%; Carryforwards and Overdrafts >$500 on accounts > 120 days past end date should be <5%; Inactive projects > 120 days past end date are <15% of account load; Inactive projects > 12 months past end date <5% of all inactive load; * Customer Service / Education and Outreach: Provide one-on-one training for SPA customers as well as assisting in developing formal training materials; communicate with sponsors on behalf of OHSU; provide post award expertise to all levels of OHSU; provide educational assistance to department contacts; communicate via phone, email and in person. Meet with departments regularly

Required Qualifications

Bachelor's degree with18 hours of accounting courses from an accredited college or university.Five years of financial analysis experience that includes 2 years of grant related experience. Grant related experience can be waived by demonstrated ability to perform the duties of the position.Demonstrated strong oral and written communication skills and the ability to work collaboratively in a team environment. Ability to exercise diplomacy, establish effective working relationships, and maintain a high degree of professionalism in dealing with OHSU faculty, staff and external funding agencies. Requires working knowledge of sponsored projects/fund accounting and automated accounting systems.

Minimum five years experience in a professional setting.

Ability to use independent professional judgment, strong work ethic and express a positive attitude.

Ideal candidates will be comfortable working in a changing environment, possess excellent organizational skills and be able to prioritize multiple responsibilities and deadlines with minimal supervision.

Preferred Qualifications

Experience in a university or college setting with post-award administrative responsibilities preferred.

Advanced experience using computerized spreadsheets, databases, and word processing applications preferred. The ability to interpret and apply the requirements included in OMB Circulars A-21, A-110, A-133, 2 CFR 200 and the NIH Grants Policy Statement desired.

Additional Details

This is currently a full time teleworking position. This position requires the abilit to work remotely, and the ability to report tot the OHSU Portland campus for occasional scheduled and ad hoc meetings and assignments. Works during normal business hours Monday through Friday with occasional nights and weekends. May require occasional regional and national travel. Must be able and willing to deal with competing needs and priorities of internal and external customers.

All are welcome