Career Center

1. Oversees and coordinates administrative, program, and office activities. Establishes, selects, implements, and coordinates office procedures and systems.  Serves as principal source of information to students, staff, and faculty on policies, procedures, programs, and office activities.   2. Oversees, instructs, and coordinates activities of support staff.  Oversees the preparation of materials for grants, contracts and budgets. Monitors expenditures and reconciles financial statements.   3. Provides editorial support for a journal/publication.  Proofreads and edits material for grammatical and factual accuracy. Tracks copy through various editing and production stages. Communicates with authors, printers, and others concerned with published work.   4. Determines administrative, facility, and equipment needs for symposia, lectures, seminars, and conferences.  Assembles and arranges for necessary items.  Determines sources of data. Compiles, synthesizes and manipulates data. Summarizes findings and writes reports or portions of reports.   5. Greets visitors. Answers and screens telephone calls. Assesses nature of business. Responds to requests for information and provides assistance.  Screens and responds to mail.   6. Formats, keyboard, proofread, and edits correspondence, reports, manuscripts, grants, and other material. Assembles attachments and corresponding material. Reviews outgoing material for completeness, dates, and signatures.  Composes substantive correspondence and written material.   7. Coordinates travel arrangements.  Schedules and coordinates meetings and appointments.  Orders and maintains inventory of supplies.  Takes minutes or dictation.  Performs additional functions incidental to office activities.

Preferred Education:  Experience working with post-graduate medical education programs. Demonstrated experience with advanced administrative skills in an administrative support position, including handling complicated schedules, calendars, coordinating travel and meetings, organizing events and all logistics associated with events and projects.

Preferred Education, Experience and Skills:  Experience working with post-graduate medical education programs. Demonstrated experience with advanced administrative skills in an administrative support position, including handling complicated schedules, calendars, coordinating travel and meetings, organizing events and all logistics associated with events and projects.

Posting Position Title:  Senior Administrative Assistant

Required Skill/ability 3:  

High level of oral and written communication skills. Demonstrated ability drafting letters and other written materials. Ability to format, proofread, and edit various documents. Provide writing sample upon request.
Candidates who provide a cover letter will be given priority consideration.