Details
Posted: 17-Jun-22
Location: Ithaca, New York
Salary: Open
Internal Number: WDR-00031878
Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty and staff of all identities and backgrounds. We strongly encourage individuals from underrepresented and/or marginalized identities to apply.
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Cornell SC Johnson College of Business:
Leading at the intersection of people, business, and technology, the Cornell SC Johnson College of Business is one of the most comprehensive business schools in the nation and includes many areas of expertise not found in any other leading institution. The college is comprised of the university's three accredited business schools, each of which is recognized as among the best in higher education: the Charles H. Dyson School of Applied Economics and Management, the Samuel Curtis Johnson Graduate School of Management, and the Cornell Peter and Stephanie Nolan School of Hotel Administration. Our academic research; industry and community engagement; and undergraduate, graduate, and professional degree programs all reflect the future of business: flexible, collaborative, and cross-disciplinary. The college community includes 232 research faculty, 46,000 alumni, and nearly 3,300 undergraduate, professional, and graduate students. The SC Johnson College of Business has an unparalleled resource base from which to draw--within the college, Cornell Tech in New York City, and Cornell University broadly.
Our Team:
The Cornell SC Johnson College of Business is among the world's most influential leaders in Fintech research, education, and industry engagement. Through the Fintech Initiative, we are preparing students and empowering established scholars to understand this disruptive financial transformation and realize its great potential--across nearly every sector and well ahead of today's trends and technologies.
This Position:
The FinTech at Cornell Initiative is seeking candidates for an Administrative Assistant position in our operations team. We are looking for applicants who thrive in a collaborative team environment, are highly organized, have good communications skills and enjoy working in a dynamic, cutting-edge, mission-driven workplace. This position is a key team member of the Initiative's team - supporting our industry relationships, program growth, research programs, and activities.
The Administrative Assistant will provide critical support for the Initiative and its leadership team of faculty and senior staff. This role requires developing and maintaining a broad understanding of the Initiative's activities and priorities, the ability to embrace and thrive in a collaborative team culture, and an eagerness to engage in and support a variety of initiatives and activities.
The temporary Administrative Assistant will be required to travel to New York City up to two times a year to assist with events for Fintech
*This position is a twelve-month, part-time, 12 hours per week role and is not eligible for Cornell benefits.
* No visa sponsorship or relocation assistance is available for this position.
Key responsibilities include:
Administrative Support:
- Provide primary support for the Initiative's team and student and postdoc programs. Provide backup support for other members of the Initiative leadership team.
- Monitor Initiative transactions and expenses.
- Proactive management of office operations, supplies, and materials. HR hiring support and paperwork processing, and student timecard approvals.
- Respond to telephone, email, mail, other inquiries, and responsible for contacting people inside and outside the university, many on confidential matters.
- Make complex travel arrangements and process reimbursements through the Concur travel system.
Program & Activity Support:
- Support both the Executive Director and Faculty Director to plan and manage all aspects of Initiative events and meetings both on and off-campus including complex events and smaller events.
- Schedule appointments, meetings, and reserve locations, independently compile materials for meetings, attend meetings, prepare notes and follow up as necessary.
- Work with team to secure service providers (catering, photographers, etc.).
Finance Support:
- Basic finance, data management, and project management support - Create, process, and track spreadsheets, and budgets, develop databases & materials from a variety of information and data sources.
- Communicate with operations team colleagues and department finance staff across campus with clear and accurate requests to affect the transfer of funds, reporting on expenses, and other financial requirements of the Initiative.
Office Management:
- Purchase supplies as needed for events, office, staff, and meetings.
- Serve as liaison for communications with IT
- Serve as Comms coordinator
- Coordinate with facilities and building care as needed
- Coordinate and help schedule, set up, and host video conferences.
Required Qualifications:
- Associates Degree and/or 2 to 4 years of relevant experience.
- Solid use of Excel for moderately complex spreadsheets, databases, registration lists, and budgets.
- Understanding or ability to learn formulas and functions in Excel.
- Demonstrated proficiency with MS Outlook, Microsoft Office products, Adobe Reader, and PowerPoint.
- Demonstrated ability to work and communicate effectively and professionally with a broad and diverse range of constituents.
- Ability to communicate using social media.
Preferred Qualifications:
- Expert knowledge of Outlook, Excel, Word and standard office software applications, word processing, spreadsheets, databases, networked informational systems and video communications systems.
- Experience in organizing complex events both on and off-campus. Knowledge of Concur, KFS, OBIEE, eShop, I Want Docs, Workday, and other Cornell systems is helpful.
- Proficiency with Zoom, Qualtrics, Google Drive, Forms, and Docs helpful.
- Ability to effectively collaborate with internal teams, and external groups in a high-performance environment. Ability to manage multiple priorities and complex tasks, quickly adapt, and re-prioritize.
- Ability to represent the FinTech Initiative in a highly professional welcoming manner, handling situations with tact and diplomacy.
*If interested in applying, we highly encourage you to include a cover letter in your application so we can better understand your interest in the position.
University Job Title:
Temporary Administrative Assistant
Job Family:
Temporary Administration
Level:
No Grade - Hourly
Pay Rate Type:
Hourly
Company:
Contact Name:
Theresa Lynch
Number of Openings:
1
Job Titles and Pay Ranges:
To learn more about Cornell's non-union staff job titles and pay ranges, see Career Navigator. The final rate of pay for the successful candidate will be determined considering the following criteria:
Prior relevant work or industry experience.
Education level to the extent education is relevant to the position.
Unique applicable skills.
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For general questions about the position or the application process, please contact the Recruiter listed in the job posting or email [email protected].
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EEO Statement:
Diversity and Inclusion are a part of Cornell University's heritage. We are a recognized employer and educator valuing AA/EEO, Protected Veterans and Individuals with Disabilities. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations. Cornell University is an innovative Ivy League university and a great place to work. Our inclusive community of scholars, students, and staff impart an uncommon sense of larger purpose, and contribute creative ideas to further the university's mission of teaching, discovery, and engagement.
2022-06-15-07:00
