The Harvard Graduate School of Education (HGSE) is seeking a Donor Engagement and Communications Coordinator to join our Development Office. Working closely with colleagues, faculty, and students on stewardship efforts, development planning, and communications, this position will help showcase and position HGSE to attract and maintain support for the mission and vision of the school and leadership.
This position will be responsible for all administrative coordination of the Donor Engagement and Communications (DeCom) branch of the Development Office and play a key role in the planning and support of activities and projects focused on stakeholder communications, engagement, and retention. As the principal administrative contact for the DeCom team, this position will act as the primary liaison for internal and external department constituencies; work independently with minimal supervision in a work environment with multiple and conflicting priorities; anticipate and resolve problems related to ongoing projects; and be responsible for onboarding new members of the Development team.
Administrative and logistical support and project management for donor relations and development planning and communications.
Assisting with tracking quality donor relations outreach material, including acknowledgment letters, emails, cards, newsletters, invitations, reminders, and confirmations.
Researching, collecting, and preparing information for stewardship reports, briefings, promotional materials, one sheets, and other donor engagement collateral.
Providing research support on various topics that inform donor communications, including trends across Harvard and other universities and related non-profits, evolving language and perspectives, faculty research and news, new programs, course development, etc.
Creating a calendaring process that ensures gift officers are aware of events and happenings across campus that may be of interest to donors, alumni, and friends of HGSE.
Coordinating with the Dean's Office and others on upcoming events and leadership activity.
Overseeing projects with employees and vendors.
Assisting with multimedia efforts, including video production, digital communications, and social media requests of other offices.
Collaborating with MarCom and other departments to organize asset storage and management of photos, videos, proposals, reports, stories, and more.
Serving as a liaison to donors, faculty, and students.
Maintaining tracking documents, calendars, and email accounts for the DeCom team.
Ensuring all DeCom activities are entered into the University-wide database.
Assisting with budget compliance, tracking expenses and reimbursements for the DeCom team.
Other duties and special projects as needed
HGSE is a diverse community of learners, teachers, and employees who are passionate about changing the world through education and striving for maximum impact in the field of education.
HGSE Human Resources values diversity in all forms, and believes that each employee brings a set of diverse experiences and identities to the workplace that makes us stronger, encourages innovation, and enhances our collective contributions. We continue to develop and support a workforce that reflects the diversity of those we serve; fosters an environment that allows each individual to belong and to bring their best self to work; and creates the conditions that empower employees to contribute their full potential to advancing the work of the school. We do this by:
Hiring and retaining staff reflecting the diversity of those we serve;
Providing employees opportunities to learn, grow, and be challenged;
Reviewing and ensuring fairness and equity in HR practices and policies including but not limited to hiring, promotion, and compensation;
Developing strong relationships and partnerships internal and external to our community to advance diversity and inclusion;
Communicating transparently and respectfully; and
Fostering an inclusive, respectful, and professional work environment
About the Harvard Graduate School of Education
Many choose to work at the Harvard Graduate School of Education because they believe in our mission and are excited by our vision for the future. We have a reputation as a great place to work, for our excellent leadership, and we are a strong community that values diversity. For more information about HGSE, its programs, research, and faculty, please visit: www.gse.harvard.edu
Salary Grade: 055
Union: 55 - Hvd Union Cler & Tech Workers
Minimum of three years of relevant experience is required.
Applicants wishing to be considered must supply a cover letter in addition to their resume.
Applicants must indicate meeting basic qualifications in their cover letter or resume.
Bachelor's degree preferred.
Previous experience in a higher education setting preferred.
Experience with Donor Management Systems and photo and video editing software.
Excellent interpersonal, written, and verbal communication skills, and the ability to represent HGSE professionally both internally and externally.
Highly organized, detail oriented, and flexible with strong time management skills.
Ability to prioritize and handle multiple tasks under deadline pressure.
Proven project management skills.
Ability to work independently with minimal supervision.
Proficient in the use of Microsoft Office Word, Excel, PowerPoint, and Outlook.
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
About Harvard University Graduate School of Education
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.