Career Center

Administrative Assistant SOM: Pediatrics Sacramento Campus

Department Description

The vision of the Department of Pediatrics is the healthiest future for all children and families, with a mission dedicated to creating a healthy future for all children through outstanding patient care, transformative research, innovative medical education and community-based advocacy.

Job Summary

Final Filing Date
06/25/2022
Salary Range
$24.66 - $35.34
Salary Frequency
Hourly
Appointment Type
Career
Number of Positions
1
Percentage of Time
100%
Shift Hour
08 Hours
Location
Ticon II
City
Sacramento
Union Representation
Yes
Benefits Eligible
Yes

We offer exceptional employment benefits including medical, dental, and vision plans, generous paid vacations and holidays, excellent retirement savings and investment plans, continuing education, and reduced fee and scholarship programs.

THIS IS NOT AN H1- B OPPORTUNITY

Responsibilities
This position will provide a high level of critical administrative support and coordination to the Division of Pediatric Cardiology, including the Division Chief and multiple faculty/physicians. Working within established guidelines, but with a high degree of independence, this position is responsible for overseeing calendar and resource management, faculty coordination and academic matters, purchasing, meeting planning and coordination, and is the first point of contact for visitors and incoming calls. This position also works collaboratively to provide project management and analytical support for presentations, reports, and data management. This position is expected to work with a significant amount of independence to oversee all aspects of division administrative functions, and is called upon as a resource for division faculty and personnel.
Required Qualifications

• Experience with financial transactions and reconciliations
• Experience researching, extracting, compiling, and summarizing information from a variety of sources to prepare reports and information clearly and concisely.
• Computer skills and experience in Microsoft Suite, accounting, web-based evaluation and reporting systems; electronic mail, database management, graphics software, and other standard office desktop applications
• Excellent interpersonal skills; ability to exercise tact, courtesy, and diplomacy when dealing with individuals at any level within and outside the Health campus and the University
• Excellent oral and written communication skills; ability to communicate in a pleasant, tactful and effective manner, and to handle difficult, sensitive and/or confidential issues with diverse range of individuals
• Proven ability to manage complex calendars, and determine prioritization and importance of meetings
• Ability to independently schedule small and large meetings and events with internal and external participants by prioritizing, coordinating and tracking availability to include sending meeting confirmations, reminders and cancellations notices, as well as reserving conference rooms and catering orders, if requested
• Editing and writing skills to initiate, compose, format, proofread, and carefully edit various professional business documents, such as grants, general correspondence, and meeting minutes
• Ability and willingness to develop innovative solutions, to attempt difficult and unfamiliar project assignments, and to respond with flexibility to requests for assistance in problem-solving and organizational development
• Ability to appropriately establish workload priorities, organization skills to prioritize and adhere to deadlines
• Ability to work with frequent interruptions and adapt positively to constantly changing priorities and schedules

Preferred Qualifications

• Experience using DaFIS/Kauli, MedHub, MyInfoVault and AggieTravel.
• Experience or skills to learn Electronic Medical Record software (EPIC) to research patient information and validate/document visits and procedures.
• Knowledge of UCD Policy and Procedures, including but not limited to UCDHS Medical Staff policies and Procedures, ACGME Policies and Procedures and JCAHO requirements.
• Knowledge of medical terminology.
• Ability to work independently with minimal direction, to work under pressure, and to utilize good judgment in making decisions.

Special Requirements

• Work occasional overtime, including evenings and weekends, to meet the required deadlines.
• This position may be subject to a criminal background investigation, drug screen, Live Scan fingerprinting, medical evaluation clearance, and functional capacity assessment.
• The University of California has implemented a SARS-CoV-2 (COVID-19) Vaccination Program SARS-CoV-2 Vaccination Policy (ucop.edu) covering all employees. To be compliant with the policy, employees must submit proof of vaccination or a University-approved exception or deferral.

Diversity, Equity, Inclusion and Belonging
At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve.

We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here.

As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected.

The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.

Final Filing Date
06/25/2022
Salary Range
$24.66 - $35.34
Salary Frequency
Hourly
Appointment Type
Career
Number of Positions
1
Percentage of Time
100%
Shift Hour
08 Hours
Location
Ticon II
City
Sacramento
Union Representation
Yes
Benefits Eligible
Yes


To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucdmed/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=5&JobOpeningId=37651&PostingSeq=1

The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.





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