George Mason University's Schar School of Policy and Government, invites applications for the Undergraduate Administration Specialist position. George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason's academic and culturally inclusive environment.
About the Schar School of Policy and Government:
The Schar School is based on the Arlington and Fairfax campuses of George Mason University and serves 2,000 undergraduate and graduate students, with approximately 16,000 alumni. The Schar School prepares undergraduate and graduate students to be leaders and managers who solve problems and advance the public good in the private, non-profit, and public sectors, including all levels of government—in the United States and throughout the world.
As a member of the Schar School of Policy and Government's administrative team, the Undergraduate Administrative Specialist manages four broad functions for the Schar School's staff and faculty on the Fairfax campus:
1) Coordinating a wide array of program and event logistics and communications;
2) Compiling data for undergraduate program needs;
3) Addressing administrative and logistical problems that impact faculty and staff; and
4) Supervising hourly student workers.
Reporting to the Assistant Dean for Student Engagement, this full-time position serves as the primary coordinator for the implementation of program support services for Schar School's Fairfax-based undergraduate teams, including Recruitment, Academic Advising, and Learning Communities, and works closely with the associated program directors, faculty, and staff.
Some specific duties include:
Work closely with the Assistant Dean for Student Engagement, the Fairfax-based Recruiter, Academic Advising, the Learning Community teams, and Schar School undergraduate faculty to oversee logistics for a wide range of events and activities. These events encompass a variety of conferences, seminars, and workshops, recruitment activities, new student orientations, career workshops, learning community gatherings and meetings, advising workshops, student association events, GTA workshops, off-campus course-related events, and Schar School degree celebration. Logistical coordination includes room reservations, catering orders, supplies and print materials, event registration, problem-solving and overall project management for Schar School Fairfax-based events.
Track completion of planning milestones to include event communications; manage room reservations, catering, travel, accommodations, and event logistics for out-of-town guests; prepare name badges, agendas, signage, and event materials; track RSVPs and other event coordination details; coordinate with the Arlington-based Schar School administrative team as well as other Mason offices to ensure a streamlined system of event planning (e.g., Events Management, University Information, Catering, Fiscal Services); when appropriate, direct any administrative tasks that should be handled by Arlington-based staff;
Monitor budget for administrative and event expenses; work closely with the Fiscal Services team to ensure an orderly and accurate expense management process;
Coordinate and track communication across platforms for faculty and staff initiatives, including recruitment, advising, and learning community activities; provide support for large print and email jobs as well as call campaigns to meet the recruitment, retention, and programming needs of undergraduate faculty and staff;
Coordinate with Fairfax-based Recruitment, Academic Advising, and Learning Community teams as well as with faculty program directors to create data reports that support the ongoing assessment of advising, recruitment and retention strategies in the school;
Use Microstrategy, Banner, PatriotWeb, and other university-supported software to run reports at the request of faculty and staff; organize spreadsheets in Microsoft Excel or MS Teams Sheets to present data in usable ways for faculty and staff needs; coordinate with appropriate Mason offices (e.g., Registrar, Admissions, University Life) for student data requests as needed by faculty and staff; develop, initiate, and gather data from Qualtrics surveys as needed
Provide support for review and revision of catalog and other ongoing undergraduate academic program needs;
Work with a wide variety of Fairfax faculty and staff to respond to immediate administrative needs and resolve emergent issues that impact the effective and efficient operations of the Fairfax office; address logistical challenges to ensure the office runs smoothly; exercise sound judgment when unexpected situations arise;
Maintain effective relationships with a wide variety of Schar School and Mason offices; engage appropriate university offices and technical tools as needed to respond to administrative challenges; when appropriate, send issues to members of the Arlington staff that have responsibility for the problems at hand and are assigned to address them for the Schar School as a whole;
Oversee training, supervision, and evaluation of hourly student assistants; coordinate student employee activities with the needs of the Academic Advising, Recruitment, and Learning Community teams.
Experience with Microsoft Office and web tools;
Advanced effective written and oral communication skills;
Some (generally two years) of administrative experience in a professional, diverse, fast-paced environment;
The candidate must possess demonstrative administrative experience in a professional office setting, preferably in an education environment, as well as some supervisory experience.
Experience in the use of technology to support data management, including Qualtrics;
Significant (generally five years) of administrative experience; familiarity with higher education systems and processes.
Salary: Commensurate with education and experience
Location: Fairfax, VA
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George Mason University is an innovative, entrepreneurial institution with national distinction in both academics and research. Mason holds a top U.S. News and World Report
George Mason University is a public, comprehensive, research university established by the Commonwealth of Virginia located in Northern Virginia, outside of Washington, D.C. Mason was initially founded as a branch of the University of Virginia in 1949, and became an independent institution in 1972. George Mason University is an innovative and inclusive academic community committed to creating a more just, free, and prosperous world.
George Mason University has 37,000 students from all 50 states and 130 countries and a residential population of more than 6,000 students. Mason is a vibrant and dynamic community of scholars. 80% of our students are employed within six months of graduation. Nearly two-thirds of the 140,000 Mason alumni live and work in the Washington, D.C., metropolitan area.
Mason is a young university that, in just a short time, has made impressive strides in size, stature and influence. Today, as Virginia’s largest public research university, we are setting the benchmark for a bold, progressive education that serves the needs of our students and communities. To that end, we have 10 schools and colleges devoted to a variety of study.
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George Mason, for whom our university is named, was one of the greatest of the founding fathers of the United States. Mason drafted the Virginia Declaration of Rights, which became a model for the first 10 amendments to the U.S. Constitution, known as the Bill of Rights.
We Are in Virginia. But We Serve the World.
Mason is committed to creating a more just, free and prosperous world. Located in one of the most important political, economic and intellectual hubs in the world, we accept our responsibility to serve others: to help our students succeed, enrich the life of our community, and contribute to solving some of the most complex global problems of our time.
Washington, D.C.: Land of Opportunity.
Mason’s main campus is in Fairfax, Virginia, just 15 miles outside of Washington, D.C. The nation’s capital is easily accessible by car or public transportation.
At Mason, you can enjoy the best of both worlds: a beautiful wooded residential campus and outstanding college experience, as well as numerous internship and recreational opportunities that only a world-class urban setting like D.C. can offer.
You can intern with National Geographic or the Justice Department, visit the numerous museums with your Art History classmates, take a selfie in front of Lincoln Memorial, catch a Nationals baseball game, kayak along the Potomac, or check out the many neighborhoods where you’ll discover lots of great shopping, places to eat, art galleries, music venues, and much more. You can attend events and hear nationally recognized speakers. You’ll run out of time before you run out of things to do.
There’s more to explore. Students participate in a field trip to the Library of Congress in Washington, D.C., organized by the Office of International Programs and Services.
In just a short drive, you can be hiking in the Shenandoah Mountains or walking the boardwalk in either Ocean City, Maryland, or Virginia Beach, Virginia.
Our closest airports are Dulles International Airport and Ronald Reagan National Airport, and Mason is easily accessible by public transportation. Free shuttle buses help you get to the nearest Metro station in Vienna, Virginia, just a short distance from our Fairfax Campus. The Arlington Campus is within walking distance of the Virginia Square-GMU stop on the Orange Line.
Enriching Work Environment.
We will invest in recruiting, retaining, and developing talented and diverse faculty and academic and professional staff. We will create a vibrant campus life in which all members can grow and thrive.
Diversity is one of our core values; everyone is welcome here. Mason was recently named the most diverse university in Virginia by U.S. News & World Report.
We bring together a multitude of people and ideas in everything that we do. Our culture of inclusion, our multidisciplinary approach, and our global perspective makes us more effective educators and scholars.
While at Mason, you’ll be making your own decisions and forming your own view of the world. Engaging with diverse groups of individuals, including students, faculty, and staff, will enrich this experience. You will learn from them, and they will learn from you.
We have a variety of communities here, and you're sure to find a group of people who are like you. The great thing is you'll also be embraced by communities of people who are not like you. At Mason, you'll be in a place where the whole is greater than the sum of its parts.
Interacting with people from a variety of backgrounds will:
•Widen your outlook of the world,
•Show you how to work and collaborate with people of differing views,
•Expose you to new perspectives from people with disparate life experiences, and
•Give you the social skills to interact with all kinds of people.
Diversity also enhances learning and creative thinking by prompting the study of new material and the awareness of fresh viewpoints. The power of many perspectives will boost your capacity to explore original ideas and solutions. Seeing issues in a new way heightens your creativity and problem-solving abilities.
Another benefit: As our nation becomes more diverse, students who learn in a diverse environment will be more competitive in an increasingly global economy. You’ll enhance your critical thinking skills and improve your ability to develop nuanced solutions to real-world problems.
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