Career Center

Overview

Fred Hutchinson Cancer Center is an independent, nonprofit, unified adult cancer care and research center that is clinically integrated with UW Medicine, a world leader in clinical care, research, and learning. The first National Cancer Institute-designated cancer center in the Pacific Northwest, Fred Hutch's global leadership in bone marrow transplantation, HIV/AIDS, immunotherapy, and COVID-19 has confirmed our reputation as one of the world's leading cancer, infectious disease and biomedical research centers. Based in Seattle, Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy, and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world's deadliest diseases and make life beyond cancer a reality.

At Fred Hutch, we believe that the innovation, collaboration, and rigor that result from diversity and inclusion are critical to our mission of eliminating cancer and related diseases. We seek employees who bring different and innovative ways of seeing the world and solving problems. Fred Hutch is in pursuit of becoming an antiracist organization. We are committed to ensuring that all candidates hired share our commitment to diversity, antiracism, and inclusion.

The Program Assistant serves as part of the Donor Engagement program within the Philanthropy department. This position provides central administrative support for the program's leadership and teams. The Program Assistant is expected to take initiative, execute core responsibilities collaboratively, and work well within a complex organization. The incumbent must show flexibility, be customer-oriented, have a strong attention to detail, handle multiple tasks and changing priorities, and remain composed under pressure of deadlines. The Program Assistant must be able to effectively communicate the mission, values, and scope of the institution.

Responsibilities

• Works with Donor Engagement leaders and the department's Cultivation and Stewardship, Donor Communications, Fundraising Events, and Obliteride teams to perform administrative tasks essential to the departmental activities and operations
• Provides dedicated administrative support for the Assistant Vice President, Donor Engagement, including:
  • Preparing for and participating in meetings
  • Proactively developing meeting materials such as agendas, handouts, and PowerPoint presentations
  • Producing/providing follow-up materials as requested
  • Managing calendar
• Supports Donor Engagement's departmental activities and operations by:
  • Submitting and tracking purchase orders, requisitions, and invoices; collaborating with Accounts Payable and troubleshooting as needed
  • Reconciling monthly ProCard expenses for cardholders
  • Maintaining philanthropy inbox; monitoring and responding to, or coordinating responses to, incoming emails
  • Managing the team's SharePoint page
  • Maintaining organization of team's central storage areas; ordering supplies
  • Coordinating and managing team volunteers for in-house projects
  • Entering actions in Raiser's Edge NXT when needed
  • Providing day-of-event support
  • Protecting sensitive and confidential information
• Performs specific tasks related to the Cultivation and Stewardship team including:
  • Creating event collateral when needed
  • Preparing materials for and collating customized guest information packets
  • Shipping materials for travel events
  • Coordinating travel for scientist speakers and Donor Engagement staff for out-of-town events; maintaining detailed travel schedules for multiple event stakeholders
• Other duties as assigned

Qualifications

Minimum qualifications:

• Bachelor's degree or equivalent experience
• Minimum two years of experience in non-profit development or a related field
• Ability to communicate clearly and concisely, both orally and in writing
• Ability to build relationships and work in a team environment
• Ability to handle and respect confidential and sensitive information
• Comfort working within a complex organization
• Strong attention to high level of detail and quality of work
• Exceptional customer service and project management skills
• Highly developed organization and information management skills
• Ability to work under the direction of others and perform special projects as assigned
• Ability to set priorities, meet deadlines and manage multiple projects in a fast-paced, changing environment
• Ability to understand and carry out oral and written instructions and request clarification when needed
• Proficiency in Microsoft Office Suite
• Ability to work some weekends and evenings

Preferred qualifications:

• Experience with The Raiser's Edge/RENXT or related fundraising software
• Experience with Luminate Online and Tableau
• Experience using project management tools including Asana or Smartsheet
• Knowledge of Canva, Adobe InDesign, Illustrator, or other design tool

Fred Hutch has a mandatory COVID-19 vaccine requirement, with exceptions only for approved medical or religious accommodations.As a condition of employment, newly hired employees must provide proof of vaccination or initiate the accommodations process before their first day of employment.

A statement describing your commitment and contributions toward greater diversity, equity, inclusion, and antiracism in your career or that will be made through your work at Fred Hutch is requested of all finalists.

Our Commitment to Diversity

We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at [email protected] or by calling 206-667-4700.