Stanford University is seeking a Program Manager (Academic Program Professional 1) for a newly created graduate program, the Masters in Translational and Applied Medicine (MTRAM). The Program Manager will report to the Executive Director and work closely with faculty Directors and advisors to implement and administer the vision, strategy, and goals of the new Masters degree.
Manages and aids in day-to-day key operations to support the MTRAM program: monitors expenses, budgets, and finances of the program and makes recommendations on funding based on program spend. Collects and analyzes data, creates reports, reviews and explains trends to determine program effectiveness; formulates and evaluates alternative solutions and/or recommendations to achieve the goals of the program.
Regularly evaluates program policies, progress and research and learning activities and ensures program is aligning with learning outcomes for the students. Provides program updates to supervisor (MTRAM Executive Director), MTRAM faculty program directors, and advisory committee (composed of 20 Stanford SOM faculty), sponsors, future industry sponsors, and other areas as needed.
Coordinates and aids in student admissions, on-boarding and comprehensive support, coaching and guidance, identifying urgent student need as well as compiling documentation for each student, responding to emails and phone calls in a timely manner, and overall attention to urgent student need. Assists with identifying/matching students to research and clinical rotations and summer research internships.
Functions as a point person to represent MTRAM and facilitates the identification and creation of new academia collaborations and project opportunities through discussion between MTRAM faculty mentors, technology experts (scientific directors of core facilities), clinics, biopharma partners. Acts as key contact for MTRAM students, faculty mentors, biopharma partners and collaborators for issues, questions, and escalation.
Responds with urgency to meet student needs and communicates professionally and respectfully with students, faculty, MTRAM directors, advisory board, and all other members of the Stanford community.
Monitors the progress of assigned students and offers proactive support and outreach to those students, while maintaining a consistent, student-friendly schedule to accommodate various student needs, including connecting students to appropriate resources.
Organizes and participates in annual student research showcase, MTRAM graduation, fundraising and TRAM retreats.
May teach and/or assist in the teaching and administration of courses. Creates and/or advise in the development of curriculum. Makes recommendations for course improvements.
Assists with the development of grants, (i.e., may suggest new funding opportunities, write portions of grants, and/or summarize data for grant support).
Composes and drafts documents and correspondence for MTRAM course handouts, grants, conferences, seminars; performs substantial editing and fact checking. Updates and maintains MTRAM and TRAM websites with current content.
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
PhD in life sciences field or 2-3 years relevant professional experience in Higher Education.
Industry/biotech experience is desirable.
Demonstrated experience leading and managing academic programs and scientific projects. Formal project management experience is preferred but not required.
Ability to work collaboratively with multiple disciplines, i.e., students, faculty, executive, physician, administrative, supervisory, and scientific staff.
Experience in and desire to mentor and foster diversity, equity and inclusion for our students.
Ability to learn and understand compliance with legal, financial, and university policies and external regulations.
EDUCATION & EXPERIENCE (REQUIRED):
Bachelor's degree and two years of relevant experience or combination of education, training, and relevant experience.
Advanced degree may be required for some programs.
Program administration and or research experience may be required.
KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
Demonstrated oral, written, and analytical skills, exhibiting fluency in area of specialization.
Ability to oversee and provide basic direction to staff.
CERTIFICATIONS & LICENSES:
For teaching jobs, advanced degree or certification may be required for some programs.
Occasionally use a telephone, writing by hand, lift/carry/push/pull objects that weigh up to 40 pounds.
Rarely sort/file paperwork or parts, lift/carry/push/pull objects that weigh >40 pounds.
Ability to use voice to present information/communicate with others.
Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
May work extended hours, evenings or weekends.
May travel locally.
Occasional overnight travel.
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
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A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
Discovery and fun. Stroll through historic sculptures, trails, and museums.
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Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
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