Career Center

Job Description:

The Executive Assistant serves as a central liaison between the Vice President for Alumni Relations, Division of Advancement staff, alumni and other constituents with whom the department interacts. This role pro-actively organizes the Vice Presidentâ™s schedule and manages numerous administrative functions including scheduling, travel, communications, correspondence and meeting details. The Executive Assistant thrives on an in-depth understanding of departmental issues and how they support the University, as well, the role is a valued partner and is regularly relied upon to research and prepare documents, information and reports as required, to effectively support the work of the Alumni Relations department and the Vice Presidentâ™s office.

Job Qualifications

• Demonstrated commitment to diversity and inclusion as well as an understanding of the contributions a diverse workforce brings to the workplace. 

• Excellent attention to detail.

• Excellent verbal and written communication skills, including accuracy in grammar, spelling and punctuation

• Strong knowledge of social and digital media, and working understanding of communication strategy preferred

• Customer-focused, customer service orientation

• Excellent administrative, organization and time management skills 

• Initiative and ability to work independently and as a member of a team

• Ability to effectively and efficiently multitask and prioritize workload

• Expertise in Microsoft and Google platforms, especially Google calendar and email, Google docs, Microsoft Word, Excel, PowerPoint

• Willingness and ability to occasionally work a non-traditional schedule as needed (i.e. weekend or evening events, etc.)

Education and Experience

• Bachelorâ™s Degree, or equivalent combination of education and experience

• 3+ years of high-level administrative experience preferred 

• Experience in higher education or other nonprofit setting preferred

Candidates please note: all offers of employment are contingent upon a completed criminal background check and education verification satisfactory to Brown.

Applicants are asked to submit a cover letter and resume with their application.

In order to maintain 90% or greater universal vaccination rates on campus, all newly hired employees at Brown University must receive the final dose of the COVID-19 vaccine before they begin work, unless they are approved for a medical or religious exemption. For more information, please visit the Healthy Brown site.  

Recruiting Start Date:

Job Posting Title:

Department:

Grade:

Worker Type:

Worker Sub-Type:

Time Type:

Scheduled Weekly Hours:

Position Classification:

Submission Guidelines:

Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.

Vaccination Requirements:

In order to maintain 90% or greater universal vaccination rates on campus, all newly hired employees at Brown University must receive the final dose of the COVID-19 vaccine before they begin work, unless they are approved for a medical or religious exemption. All employees must also receive a COVID-19 booster within thirty (30) days of becoming eligible. For more information, please visit the Healthy Brown site.

Still Have Questions?

If you have any questions you may contact [email protected].

EEO Statement:

Brown University is an E-Verify Employer.

Brown University is committed to fostering a diverse and inclusive academic global community; as an EEO/AA employer, Brown considers applicants for employment without regard to, and does not discriminate on the basis of, gender, sex, sexual orientation, gender identity, national origin, age, race, protected veteran status, disability, or any other legally protected status.