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Job Description:

The Training Program Coordinator, reporting to the Training Director, has a key role in facilitating, organizing and improving the day-to-day functioning within the Administrative Core.  The Training Program Coordinator will provide coordination, support, and project management for the Administrative Coreâ™s goals, priorities, and metrics, including its internationally recognized postdoctoral training program. This role will coordinate and integrate complex activities for the Administrative Coreâ™s leadership team and multiple active sub-teams, which are the engine for the depth and breadth of the coreâ™s work.  This includes recruiting postdoctoral fellows, tracking the progress of the core, and coordinating the colloquia and academic programming. 

The Training Program Coordinator will work alongside the coreâ™s financial team in coordinating key resources for Brown faculty and fellows and educational offerings for scientific leaders at Brown and around the country. This position processes all financial transactions, tracks and analyzes program expenditures, monitors budgets, reconciles accounts in accordance with federal guidelines, and develops an annual program budget.

This position collects, analyzes, and maintains data, including documenting progress of individuals involved in the program, preparing annual reports of this progress, and ensuring compliance with all grant criteria.  This position coordinates annual NIH progress reports and grant applications for the program. 

This is a busy and complex position requiring a high level of judgment, initiative, systems-thinking, attention to detail, project management, prioritization, follow-through, diplomacy, and confidentiality. 

The role provides a unique opportunity to work with world-renowned researchers and clinicians, gain a broad perspective across the Brown University and affiliated hospital systems, join and enhance a vibrant team culture, work alongside passionate colleagues, and provide valuable contributions to physician and scientist well-being.  
 
Education and Experience
â¢Â Â   Bachelor's Degree and at least five (5) years of related experience, or the equivalent combination of education and experience
â¢Â Â   Previous financial experience required. 
â¢Â Â   Experience administering an education/training program is preferred.
â¢Â Â   Experience with COEUS, InfoEd, NIH ASSIST and Workday is preferred. 
â¢Â Â   Demonstrated knowledge of the NIH Public Access Policy and related compliance tools preferred. 
â¢Â Â   Coursework in addiction, substance abuse and/or psychopharmacology is preferred. 
â¢Â Â   Experience with NIH grants policies, procedures, and systems preferred. 
â¢Â Â   Experience working in an academic or hospital setting preferred.

Job Competencies
â¢Â Â   Ability to set goals and work independently to manage both short- and long-term responsibilities.
â¢Â Â   Flexibility to adapt to changing work conditions.
â¢Â Â   Knowledge of research methodology and reporting; experience and familiarity with grant funding 
â¢Â Â   Strong organizational, administrative and time management skills. Initiative and judgment to independently problem solve and prioritize. 
â¢Â Â   Ability to follow verbal and written instructions, with excellent proofreading and follow-up skills necessary.
â¢Â Â   Excellent interpersonal skills and communication skills (verbal and written).
â¢Â Â   Ability to multitask and prioritize effort to meet project goals.
â¢Â Â   Comfort working with people of diverse backgrounds and in a variety of roles.
â¢Â Â   Ability to handle confidential information.
â¢Â Â   Ability to work independently, but also as a strong research team member when the situation warrants.
â¢Â Â   Ability to work in a deadline-driven environment and manage multiple competing priorities and deadlines.
â¢Â Â   Demonstrated ability to support a community of diverse perspectives and cultures in an inclusive environment.
â¢Â Â   This position requires flexibility and willingness to adapt to and meet changing priorities and federally-imposed deadlines; ability to work as part of a team, but also highly independently using both a proactive and reactive problem-solving orientation.
â¢Â Â   Requires a valid driverâ™s license and car for travel throughout the region, may require overnight travel, when safe travel resumes.
â¢Â Â   Demonstrated ability to support a community of diverse perspectives and cultures in an inclusive environment.

Background Check: Criminal and Education

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Submission Guidelines:

Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.

Vaccination Requirements:

In order to maintain 90% or greater universal vaccination rates on campus, all newly hired employees at Brown University must receive the final dose of the COVID-19 vaccine before they begin work, unless they are approved for a medical or religious exemption. All employees must also receive a COVID-19 booster within thirty (30) days of becoming eligible. For more information, please visit the Healthy Brown site.

Still Have Questions?

If you have any questions you may contact [email protected].

EEO Statement:

Brown University is an E-Verify Employer.

Brown University is committed to fostering a diverse and inclusive academic global community; as an EEO/AA employer, Brown considers applicants for employment without regard to, and does not discriminate on the basis of, gender, sex, sexual orientation, gender identity, national origin, age, race, protected veteran status, disability, or any other legally protected status.