Two years relevant administrative assistant experience or experience in a related field. An applicant with experience in higher education is a plus.
A combination of education, experience, and training that would produce the required knowledge and abilities could be considered.
Nature & Purpose of Position/Usual Duties:
Performs administrative assistant duties for the Department of Family and Consumer Sciences and/or the College of Health Sciences.
Primary Responsibilities (Staff Positions Only):
The Department of Family and Consumer Sciences (soon to be Human Sciences on 9/1/22) is one of three departments and the school of nursing in the College of Health Sciences. The Department includes four undergraduate programs: interior design, food service management, food science and nutrition, and an online program in fashion merchandising in addition to our graduate program in dietetics. The department is located in the Margaret Lea Houston Building. The Department of Family and Consumer Sciences at SHSU seeks to recruit and retain a diverse staff. Qualified applicants with experience in diverse settings and/or who demonstrate a commitment to serving diverse student populations are strongly encouraged to apply.
Duties and responsibilities for this position include:
Administrative Associate I is the front-facing representative of the department. In this position, the assistant will perform administrative support to an academic teaching department by providing reception services and managing daily interactions (in-person, email, and phone) with visitors to the department's administrative suite.
Assists by answering questions and providing information to support the work of the faculty, assistant to the chair, and department chair as needed.
Oversees online course override process and delegating requests to appropriate program leaders and/or chair for review and approval. Assists with processing course overrides in Banner and addressing general inquiries by students.
Maintains department supplies and technology inventory. Assist faculty with lab supply orders.
Oversees department student workers and manages their work schedules and tasks.
Works with the department scholarship committee on the annual award process and preparation of certificates for students.
Compiles, tracks, and reviews data and reports. Attends meetings and takes notes and prepares minutes. Prepares, reviews, revises and distributes documents and correspondence. Orders and maintains supply inventory.
Helps to organize and conduct departmental meetings and events, as directed, by securing space, equipment, food, preparing invitations, announcements, agendas, and packets, and assisting with the event as it occurs.
Assists with scheduling the use of classrooms and conference rooms, department facilities, or meeting rooms, and maintaining the security of classrooms, labs, equipment, and records.
Provides weekly support to our foods lab for the food science and nutrition undergraduate lab courses. This includes ordering and personal travel to pick up food requests at HEB that are submitted weekly by faculty to prepare for teaching labs. This position requires food lab set-up and tear-down/clean-up at the direction of the faculty in support of the lab courses.
The associate will provide weekly administrative support to both the undergraduate and graduate programs in nutrition and dietetics in compliance with our ACEND accreditation.
Oversight of the department's computer lab and serving as a liaison with I.T. for addressing issues that arise from faculty and student including equipment service, repair, and replacement.
Oversees departmental key lockbox and department computer lab locker rentals for interior design students.
Maintains department bulletin boards, digital display content, posting of classroom and room use schedules, and manages the use of department display cases.
Remains competent and current by attending professional development courses, conferences, software training classes, and courses and/or training sessions as directed by the Department Chair or required by the University.
Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.
Essential skills in communication, documentation, organization, reliability, and good judgment in decision making and performing daily work.
Performs other related duties in the department and/or college as assigned.
About Sam Houston State University
For more than 140 years, Sam Houston State University has been preparing students for meaningful lives of achievement. Its motto, "The measure of a Life is its Service," resonates among its 22,000 students, eight colleges and well beyond its historical roots through research, creative endeavors, service learning, volunteering and more.
SHSU is an inclusive institution whose mission is to provide high quality education, scholarship, and service to students. With over 90 bachelor degrees, 50 master’s, and 11 doctoral programs—including the nation’s first Ph.D. in forensic science, SHSU provides an exceptional college experience for every student: traditional or non-traditional; first generation; international; or online.
Service to self and others is paramount at SHSU and reflected in all university organizations and programs. In fact, the university was named to USA Today’s Top 50 in the U.S. for “commitment to civic engagement and global awareness,” in addition to being classified a "Community Engaged Campus" by the Carnegie Commission on Higher Education. This honor, bestowed to only 311 public institutions nationwide, acknowledges th...e university's significant commitment to service.
Sam Houston State University has a small town feel with large scale opportunities. Located in the Piney Woods region of East Texas, Huntsville provides area residents with a sense of community and belonging, although just an hour drive north of Houston.
SHSU is an Equal Employment Opportunity/Affirmative Action Employer and Smoke/Drug-Free Workplace. All qualified applicants will receive consideration for employment without regard to race, creed, ancestry, marital status, citizenship, color, religion, sex, national origin, age, veteran status, disability status, sexual orientation, pregnancy, or gender identity or expression. Sam Houston State University is an "at will" employer. Employees with a contract will have additional terms and conditions. Security sensitive positions at SHSU require background checks in accordance with Education Code § 51.215. SHSU is committed to promoting a campus culture that embraces diversity and inclusion. The University acknowledges and values our responsibility to cultivate an equitable and inclusive environment where students, faculty, staff, and community recognize the benefits of collaboration and mutual respect through diverse identities and experiences.
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