Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty and staff of all identities and backgrounds. We strongly encourage individuals from underrepresented and/or marginalized identities to apply.
As part of the university's comprehensive vaccination program, all Cornell employees are required to have and provide proof of an FDA-or WHO-authorized or approved COVID-19 vaccine or have obtained a university-approved disability/medical or religious exemption, regardless of their role and work location.
New hires are required to provide documentation showing full vaccination status (that is, completion of two shots of the Moderna or Pfizer vaccine or one shot of the Janssen/Johnson & Johnson) before their first day of work. If a new hire's vaccination is not complete or information is not received by their start date, the first day of work will be delayed. It is possible in some cases that an offer of employment may be withdrawn.
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The College of Architecture, Art, and Planning is home to almost 800 students, 100 visiting and full-time faculty dedicated to the study of the art and science of the built environment, and about 60 staff members. A small and vital college in one of the nation's foremost research universities, Cornell AAP has educated many of the most influential theorists and practitioners in the country. We are committed to the belief that architecture, art, and planning are simultaneously intellectual and material practices, and that leadership in cultural production demands both expertise in a specific discipline and wide knowledge in the liberal arts.
Cornell's Ithaca campus is the physical and academic center for Cornell AAP, but given the global nature of our interests, the college has extended its reach to include permanent programs in the historic center of Rome and in what was traditionally known as lower Manhattan's financial district area in New York City. The departments offer additional extensive opportunities for international study across the globe. In Ithaca, the college spans five buildings, including Milstein Hall, historic Sibley Hall, an 8,000-square-foot digital and analog shop facility and the Fine Arts Library in Rand Hall, Tjaden Hall, and the land-marked Foundry building.
The Cornell Mui Ho Center for Cities transfers knowledge to action to build more equitable and sustainable cities today and in the future. The center connects our creative, design, and analytical capacities to produce new action-oriented research and innovation that have the power to scale and transform cities. https://centerforcities.aap.cornell.edu/
The administrative assistant will report to the Director of the Cornell Mui Ho Center for Cities (the Center), and will have two broad areas of responsibility: (1) support the work of the Center for Cities; and (2) the administration, data tracking, and reporting for the Engaged AAP college level block grant.
Manage the Director's calendar, screening requests and scheduling meetings. Coordinate and prioritize daily activities, including appointments, correspondence, projects, reports, travel, and presentations.
Pre-proposal and post-proposal support for faculty applying for externally sponsored research related to the Center for Cities mission and core research areas. and assist with those aspects of proposal development and post-proposal management not handled by OSP.
Provide administrative support for Center initiatives and programming (i.e., postdoctoral and postgraduate program, climate mitigation and adaptation initiative, and inclusive urban development, data collection, working papers series, symposium)
Compose, edit, and proof various correspondence, reports, charts, briefing materials, documents, and presentations as needed and/or as requested by the Director.
Coordinate and make domestic and international travel arrangements for Director and related faculty and partners, handling all logistics to include preparation of itineraries, completion of registration forms, compilation of necessary background information, and preparation of all reimbursements.
Assist with coordination of Center events, lectures, workshops, symposium, media launches, retreats, and other inward and outward facing programing.
Office reception, management, and support to the operational and maintenance needs of the office. Establish and manage office filing and archiving systems. Create, update, maintain and backup databases. Collect and analyze data needed for reports.
Communications coordination to amplify the Center's initiatives. Includes the Center's website maintenance, creation and send-out of digital communications, briefing of print collateral, and liaising with AAP Communications to ensure alignment
Willingness to travel to New York City and other locations, complete special projects, and perform other duties as assigned.
This position will involve contact and interaction with on-campus and off-campus constituencies, including faculty, staff, students, strategic partners, administrators, alumni, visitors, and vendors.
Required Qualifications: Specify required minimum equivalency for education, experience, skills, information systems knowledge, etc.
Associate degree with 2-4 years related administrative experience, or equivalent combination of education and experience. Ability to anticipate needs, independently troubleshoot and resolve problems. Excellent and proven organizational, planning, time management and interpersonal skills. High level of oral, written, and visual communication skills essential, including ability to compose and format e-mail and other correspondence in a clear and concise manner and prepare slide decks. Proven ability to handle sensitive and confidential information with tact and discretion. Excellent judgment and diplomacy. Proficiency with Microsoft Office products; excellent copy-writing and moderating skills. Much work collaboratively with faculty, students, staff, and external partners.
There is no visa sponsorship and no relocation funds for this position.
University Job Title:
Administrative Asst IV
Pay Rate Type:
Number of Openings:
Job Titles and Pay Ranges:
To learn more about Cornell's non-union staff job titles and pay ranges, see Career Navigator. The final rate of pay for the successful candidate will be determined considering the following criteria:
Prior relevant work or industry experience.
Education level to the extent education is relevant to the position.
Unique applicable skills.
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Diversity and Inclusion are a part of Cornell University's heritage. We are a recognized employer and educator valuing AA/EEO, Protected Veterans and Individuals with Disabilities. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations. Cornell University is an innovative Ivy League university and a great place to work. Our inclusive community of scholars, students, and staff impart an uncommon sense of larger purpose, and contribute creative ideas to further the university's mission of teaching, discovery, and engagement.
In 1865, Ezra Cornell founded an institution "where any person can find instruction in any study." From the beginning, all students were welcome, regardless of race, gender, ideology, or socioeconomic status. Today, we invite you to join our talented and diverse students and accessible faculty who, together, form a living and learning community unmatched in its breadth of opportunities.Cornell University's college, schools, and other academic units offer more than 4,000 courses, 70 undergraduate majors, 93 graduate fields of study, undergraduate and advanced degrees, and continuing education and outreach programs.