Bishop’s Human Resources Generalist’s overall responsibility is to support and assist Bishop’s Director of Human Resources with managing the human resources department’s daily operations and activities. The primary responsibilities are to serve as a point of responsibility and contact for internal and external key stakeholders for benefits, leave of absences and onboarding. The human resources generalist is responsible for administering policies and procedures of human resources activities and programs including recruitment, hiring and retention of employees, personnel records, and assisting with training and compliance. The generalist will continuously assess, anticipate, and assess all field related needs of the School and will provide integrated solutions and best practices.
Essential Functions and Specific Duties:
Benefits & Leaves:
Manage employee benefits programs for the School, including COBRA, FMLA, CFRA, disabilities, extended leave of absences, etc.
Meet with employees to provide information on all benefits.
Responsible for Affordable Care Act compliance.
Monitor administrative costs of benefits programs and recommend cost containment strategies, including alternative methods for administration, funding, etc.
Maintain proactive relationships with vendors, benefits brokers and other partners.
Administer all benefit plans for enrollment, billing, reconciliation, etc.
Execute and deliver open enrollment in compliance with federal, state, and local laws. Negotiate with vendors for renewals.
Conduct employee benefit seminars, health fairs and workshops for employees..
Handle benefit inquiries and complaints to ensure quick, equitable, courteous resolutions.
Maintain contact in person, phone, or email with internal key partners and other parties as needed to facilitate proper and complete utilization of benefits for all employees.
Supervise maintenance and accuracy of human resources records, benefits enrollment, as well as application and claims records for all benefits plans.
Review and analyze changes to state and federal laws pertaining to benefits, and report necessary or suggested changes to management.
Audit and reconcile invoices in collaboration with the business office.
Maintain an effective level of organizational literacy about benefit needs.
Provide guidance and support to hiring managers throughout the School’s recruitment processes.
Manage and execute all recruitment and offers of employment efforts including onboarding, and screening processes done with federal and state employment regulations.
Increasingly responsible for the School’s recruitment efforts, including fairs, postings, creating strategic local partnerships, etc.
Manage the application tracking system and train hiring managers on its applications and capabilities.
Provide timely support for all newly hired employees throughout the hiring and onboarding process.
Analyze trends and metrics in best practices for recruitment and hiring and make recommendations.
Manage all compliance pieces of the onboarding process including DOJ records and working collaboratively with internal partners.
Human Resources Administration:
Manage the onboarding and offboarding workflow.
Oversee maintenance and organization of filing systems including confidential human resources and payroll and archived records.
Create, update and maintain HR forms and ensure efficient availability of these.
Assist with providing properly authorized information from personnel or payroll records including verification of employment.
Research information to assist with problem solving in all areas of human resources and payroll.
Assist in the administration of all HR policies, procedures and practices ensuring that the school complies with employment, safety, labor relations, EEO and other state and federal required practices.
Assist with updating position descriptions.
Assist with preparing and reviewing offer letters and processing transfers, promotions and terminations.
Compile orientation, anniversary, benefits and other information packets.
Work closely with the payroll department on all questions related to benefits, onboarding and other associated tasks.
Perform, with a team approach, other duties as assigned.
Uphold the School’s Core Values.
Demonstrate professionalism, tact and an unwavering positive attitude.
Stay up to date on industry standards, trends, developments and legal updates.
Make timely and ethical decisions both systematically and under pressure.
Maintain a clean, safe, and organized work area.
Perform, with a team approach, other duties as assigned.
In order to be considered, please apply no later than June 20, 2022. Applications will be reviewed on a rolling basis.To apply, interested candidates should submit a résumé, cover letter and three professional references to[email protected].
Bachelor’s degree required. At least three years of human resources experience in a high-paced, deadline-driven environment. Strong knowledge of California regulations as applicable to the field of human resources. Demonstrated commitment to diversity, equity, and inclusion. Demonstrated ability to effectively prioritize with the appropriate level of urgency. Highly proficient at managing multiple priorities and accomplishing simultaneous demands while maintaining confidentiality of sensitive information. Excellent interpersonal and customer service skills essential.
Skills & Abilities:
Excellent written, verbal and interpersonal skills.
A firm commitment to provide exemplary services in a demanding and challenging environment.
Intermediate proficiency with Google Workspace and Microsoft Office.
Ability to work well in a team environment.
Ability to work proactively and anticipate, promptly diagnose, analyze and resolve problems or issues that may arise.
Strong advocate of the School’s mission and school values of integrity, compassion, inclusion, intellect, excellence and justice.
Proven track record of project management and handling multiple projects with competing priorities.
Patience, empathy, trustworthiness and decisiveness are necessary for this position.
Respect for confidentiality and appreciation of diversity in all its forms is required.
Possessing high degree of professionalism and commitment to team work.
Demonstrate resourcefulness and self-reliance in working with little direct supervision.
Proven track record of project management, handling multiple projects with competing priorities in a timely manner. Attention to detail and a degree of accuracy is crucial.
Commitment to maintaining strict confidentiality. Must understand confidentiality of relevant information in accordance with school policies, as well as other applicable local, state, and federal regulations.
Founded in 1909 and affiliated with the Episcopal Church, The Bishop’s School is an independent, coeducational college-preparatory day school for 800 students in grades six through twelve located on a historic campus in the heart of La Jolla, just 10 miles north of downtown San Diego. With a student-teacher ratio of approximately 9 to 1, Bishop’s is known for academic, artistic, and athletic excellence while celebrating character development, diversity, inclusion, and belonging. Last year’s applicant pool drew from 72 zip codes and 168 middle and high schools throughout San Diego County and beyond. Fifty-one percent of the student population self-identify as students of color. Additionally, over $4 million in need-based grants is awarded annually.