This position reports to the UIT Project Management Office and joins a team of technical project managers assembled into multidisciplinary teams to complete a broad range of technology projects, whose completion is, in turn, critical to the entire University. The project manager is responsible for managing large and complex technical projects, leveraging project management best practices to drive continuous improvement and ensure consistency high-quality outcomes. The project manager is expected to weigh the interests of multiple stakeholders, acts with the highest professionalism and exercise independent judgment and decision-making. The position is typically comprised of 80% time towards project leadership and 20% technical contributor, managing multiple large projects simultaneously.
Perform the full range of project management cycle: initiating, planning, executing, monitoring, and controlling, and closing. Independently lead and direct projects requiring high levels of functional integration and involving multiple disciplines to be managed.
Direct development of an action plan, and estimate requirements for resources, including management, labor, materials, and time required to complete projects.Facilitate discussions and negotiations to drive recommendation and consensus.
Develop and help execute comprehensive change management strategy and communication plan relative to project scope and stakeholders; orchestrate and lead change management methodologies underlying project success.
These elements typically delineate the project management involved at this level: charter origination; scope identification and shaping scope definition; manage stakeholders, constituents and disciplines across Stanford and beyond, including local cities/counties; risk-manage, control and report on risk associated with more complicated projects, affecting division or program as it relates to their project portfolio; project complexity involves synthesizing complex technical data and driving decisions; primary university relationship is at the senior associate/administrative dean, faculty and directors level; cumulative budget/scope from $250k to $600K.
PMO Process, Methodology and Tools
Assist with Administering the UIT PMO project intake process and procedures including coordinating project qualifications and demand management, creating resource plans, and evaluating resource constraints.
Assist with PPM/PMO process improvement initiatives as defined in the PMO roadmap.
* Other duties may also be assigned.
Education and Experience
Bachelor's degree in a related field and five years of related experience in management of projects with extensive size/complexity and moderate performance risk, including project planning, scheduling, tracking, and budgeting, or combination of education and relevant experience.
Required Knowledge, Skills, and Abilities
Highly effective written and oral communication skills to address a wide variety of audiences.
Ability to productively assemble, engage, and lead cross-functional teams.
Demonstrated project management ability to employ integration, scope time management, cost, quality, human resources, communications, risk, and procurement components.
Ability to balance customer expectations with project reality.
Demonstrated resilience, diplomacy, influence, relationship building, and problem solving skills in a variety of situations.
Keen grasp of interpersonal and impact awareness.
Depth of knowledge in technical discipline/domain needed to deliver projects.
Desired Knowledge, Skills, and Abilities
Proven experience with Agile and Waterfall project management methodologies strongly desired.
Knowledge of project management tools and software development lifecycle (SDLC) strongly desired.
Proven experience in developing and maintaining complex and integrated project plans.
Proven experience in people, change, risk, and conflict management strongly desired.
Proven ability to build relationships and motivate cross-functional teams to achieve results in a consensus driven environment strongly desired.
Ability to lead and direct a team of internal and external technical and business staff, and align technical needs with business goals strongly desired.
Solid leadership, negotiation, persuasion, and facilitation skills strongly desired.
Ability to navigate stressful situations and make/negotiate decisions on complex problems strongly desired.
Solid experience with MS Office tools (Word, Excel, Project, PowerPoint, Visio) strongly desired.
Knowledge and understanding of University operations, administration and community desired.
Experience with running application, SaaS and enhancement projects.
Experience with Oracle E-Business Suite desired.
Experience with PeopleSoft Student and HR Administration desired.
Knowledge of quality assurance and testing practices desired.
Knowledge of data integration across different technical platforms desired.
Understanding of web and/or mobile application architectures and the technology tiers that support them, system architectures, application integration desired.
Certifications and Licenses
Project Management Professional (PMP) certified completion of a Project Management Certificate program, or certification in process.
Certified ScrumMaster (CSM) completion or certification in process is desired.
ITIL Certification desired
Frequently sit, perform desk-based computer tasks, and grasp lightly/fine manipulation and lift/carry /push/pull objects that weigh up to 10 pounds.
Occasionally stand/walk, write by hand.
Rarely use a telephone, kneel, crawl, climb ladders, twist/bend/stoop/squat, reach/work above shoulder, grasp forcefully.
* Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
May be exposed to extreme hot and cold temperatures, be exposed to high voltage electricity, radiation or electromagnetic fields, lasers, noise > 80dB TWA, allergens/biohazards/chemicals/asbestos, or heavy metals or work on roofs at heights greater than 10 ft.
Travel locally and cross-university.
When conducting university business, must comply with the California Vehicle Code and Stanford University driving requirements.
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
We are not able to provide relocation for this position. Stanford University is an affirmative action, equal opportunity employer.
*The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
*Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
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