Government Documents Processing and Maintenance Specialist
Location: Stanford, California
Internal Number: 94482
Stanford Libraries is looking for a full-time (100%) Government Documents Receiving and Maintenance Specialist to join our Acquisitions team. The Libraries values are rooted in a commitment to mutual respect, the idea that every member of the staff has something to contribute, and that learning is constant. We seek a team member who is ready to share their skills and perspectives and collaborate with colleagues across the organization.
About Stanford Libraries:
Stanford Libraries is a network of over 15 libraries with 400+ employees. We are committed to fueling teaching, learning, and research across Stanford by acquiring, stewarding and making available our robust collection of more than 12 million items. Everyone in the organization plays a vital role in fulfilling that objective.
About the Acquisitions Department:
The Acquisitions Department manages the procurement of materials for the world-renowned collections of Stanford Libraries. Our department is comprised of several units, each responsible for a specific function of the acquisitions process. The Government Documents Unit is a group of highly skilled Library Specialists with expertise in various categories and formats of government documents collections. Stanford Libraries hosts a collection of over 1 million documents from government agencies and Library Specialists process approximately 4000 new items each year.
About the Position:
The Government Documents Processing and Maintenance Specialist's primary responsibility involves the technical processing of document publications in various formats, including print and digital content. The Specialist monitors publications to quickly accession born-digital content into the Stanford Digital Repository and aid discovery and access with metadata maintenance and copy cataloging. In compliance with Government Documents depository library programs, the incumbent will analyze and evaluate rules, guidelines, and precedents, using initiative to apply them to specific instances, solve problems about government publications, and serve as a liaison/contact for questions related to the depository programs and Stanford Libraries' Government Documents collection.
Performs the receiving and processing of government publications acquired through the depository programs in various formats by depository program guidelines, accurately following Acquisitions policies and procedures.
Investigates and resolves complex depository receipt problems. Communicates with government agencies and vendors for problem resolution.
Serves as primary contact for Libraries staff, including applicable Collection Development librarians, for questions related to government documents received and processed in Acquisitions.
Interprets and complies with Depository regulations as they apply to technical processing.
Maintains accurate bibliographic and holdings records for government documents using local processing systems, including reconciling records for title changes or new titles.
Ensures the government document resources are discoverable by creating Acquisitions level descriptive metadata and copy cataloging. Works collaboratively with the Metadata Creation Unit to meet high standards of metadata quality control.
Works closely with Acquisitions and Metadata staff to re-catalog and reclassify materials to conform to new cataloging guidelines.
Monitors various governmental organizations and agencies for born-digital publications and other current developments with new online services and resources, including any new internet sites produced and maintained by government agencies.
Assists in accessioning and loading born-digital objects into the Stanford Digital Repository; verifies and confirms access terms and permissions for the born-digital resources.
Assists with special projects to evaluate electronic resources coverage and conduct print conversion analysis, or other initiatives that support electronic resource management of government documents.
Performs other duties as assigned according to operational needs.
Minimum Education and Experience Required:
Two-year college degree plus one or more years of experience in an academic library, or an equivalent combination of education and relevant experience
Minimum Knowledge, Skills, and Abilities Required:
Demonstrated interpersonal and organizational skills
Ability to communicate library policy
Ability to apply judgment in choosing procedures and evaluating alternatives
Knowledge of the Library of Congress call number system
Demonstrated experience in using judgment and initiative to analyze and recommend new procedures
Demonstrated computer literacy with communication software
Demonstrated ability to perform detailed tasks accurately and efficiently
Other Relevant Knowledge, Skills, and Abilities May Include:
Knowledge of depository library programs, including materials in multiple formats.
One or more years of experience with government documents preferred.
Four-year college degree or equivalent desired.
Reading knowledge of at least one foreign language strongly preferred.
Demonstrated ability to learn library operations desired.
Experience working in an academic library desired.
Experience creating bibliographic records
Experience using an integrated library system (such as SirsiDynix Symphony)
Demonstrated ability to apply a broad and diverse knowledge base of acquisitions policies, evaluate alternatives, and choose effectively, timely solutions in situations not thoroughly documented by procedures.
Ability to push a cart weighing up to 650 lbs. that requires an initial push force up to 70 lbs.
Ability to work in an environment that is dusty and or moldy
Ability to lift books that are up to 10 pounds
Ability to kneel and reach
Must be able to stand for many hours
Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu/.
Standard Hours for this position: 40-hour workweek, start and end times to be agreed upon with supervisor. Position is eligible for hybrid work schedule; a minimum of three days a week are required on-site.
We believe Stanford's future success will be shaped by the diverse perspectives, unique experiences, and inclusive culture of its community.
Why Stanford is for You:
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enriched the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:
Freedom to grow. We offer career development programs, tuition reimbursement, and course auditing. Join a TedTalk, watch a film screening, or listen to a renowned author or global leader speak.
A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
A healthier you. Choose from hundreds of health or fitness classes at our world-class exercise facilities. We provide excellent health care benefits.
Discovery and fun. Stroll through historic sculptures, trails, and museums.
Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts, and more.
Why work at Stanford?Stanford University has changed the world, over and over again.We are one of Silicon Valley's largest employers - and also one of the most unique. Our mission is to educate future leaders and promote interdisciplinary, world-class research and teaching. This passion makes Stanford an intensely creative, rewarding, and challenging place to work. At the same time, our traditions of respect and collaboration sustain a humane, supportive environment in which to pursue your life and your career.At Stanford you'll work with bright, diverse, dedicated people. You'll find encouragement to learn and grow. You'll enjoy excellent benefits and an outstanding environment. How will it change you?