Stanford Engineering has been at the forefront of innovation for nearly a century, creating pivotal technologies that have transformed the worlds of information technology, communications, health care, energy, business and beyond. Our faculty and students are creative risk-takers who pursue excellence across a breadth of disciplines. Our alumni include some of the world's most successful leaders in technology and business. Our staff are critical to enabling Stanford Engineering to accomplish its mission: seeking solutions to some of the world's most urgent challenges and educating leaders who will make the world a better place through the power of engineering principles, techniques, and systems.
Founded in 1965, the Stanford Computer Science (CS) Department continues to lead the world in computer science research and education influencing society at levels that remain without parallel among academic institutions. Its spin-offs are among the most successful corporate ventures in the world, and many of the leaders in the academic and corporate research world are graduates of the Stanford CS Department.
The Course Coordinator (CC) for the Stanford Artificial Intelligence Laboratory (SAIL) provides key administrative and academic support to all CS large courses working alongside innovative professors and course assistants that are teaching these classes.
The course coordinator's role is to lead and oversee the administration of large classes thereby freeing up the professors' time and allowing them to focus on preparing and delivering the curriculum. The work includes setting up the course logistics before the quarter begins, managing the teaching assistants, and ensuring the courses finish smoothly. Work flexibility is needed as there are times when the course coordinator is required to be available late in the evenings or on weekends, especially for grading sessions, midterms and responding to questions from faculty and course assistants.
Your responsibilities include (*):
Teaching Team Management (40%)
Conduct interviews and hire course assistants for the courses.
Organize office hours and training sessions for the course assistants.
Assign duties to course assistants based on their strengths.
Create a weekly plan and track weekly progress of the course.
Oversee grading sessions.
May train and supervise other staff, volunteers, student, and temporary workers.
Course Management 40%
Establish course policies like late day extensions, incomplete grades, etc.
Help with student grievances and assist students with special needs.
Work with students to ensure course deadlines are met.
Invite project suggestions from research groups across the school.
Conduct a midquarter survey and propose changes to the course based on the survey feedback.
Report any honor code violations.
Work with internal university departments to organize poster sessions and midterm exams.
Review student course evaluations and present the findings to the stakeholders.
Oversee, review, and administer student records by analyzing data, counseling students and providing recommendations that require interpretation and influence decisions. Make exceptions on issues of eligibility, course enrollment and program requirements.
Develop recommendations and collaborate with staff, faculty and other offices to resolve programmatic issues within the school and across functional units, (such as strategizing to ensure optimal enrollment).
Provide advice to students on a range of issues, including, but not limited to, academic progress, academic program policies, career plans, accessibility, community standards, etc., to guide them in making appropriate choices and decisions.
Apprise students of research, fellowship and scholarship opportunities. Participate in related student recruitment and selection.
Provide first line response to identify students in crisis and refer to appropriate resources, as needed.
Collect and analyze data from multiple sources including student feedback, surveys, trend reports, and data analytics. Prepare and summarize reports and make recommendations to enhance offerings, such as programs and courses and to influence current processes and policies.
Develop, analyze, influence and review, policies, processes and programs by incorporating feedback and trend data learned from first-line interactions with students. Advise manager and team on policy updates and provide recommendation for implementation of changes.
Identify trends, perform needs analysis, and participate in the implementation and testing of new technology.
Oversee announcements that go on Piazza or the coursebsite.
Collaborate with various university departments to bring project ideas into the class.
Promote poster sessions via advertising and inviting other guests from industry.
May develop marketing materials and strategies for program activities and outreach functions. Assist in planning and developing webinars, education fairs and other external functions.
(*) Other duties may be assigned.
To be successful in this position, you will bring:
Education & Experience:
Bachelor's degree and two years of relevant experience, or combination of education and relevant experience.
Knowledge, Skills, and Abilities:
Strong written and verbal communication skills.
Basic computer skills, including experience with Microsoft Office Suite.
Basic analysis and problem-solving skills.
Customer service skills.
Relevant computer systems/technology experience.
Understanding of financial transactions.
Ability to learn and understand compliance with legal, financial, student affairs and university policies and external regulations.
Certifications and Licenses:
In addition, preferred requirements include:
Willingness to learn about the course you are going to coordinate. In this case, courses like Machine Learning, Natural Language Processing with Deep Learning and Artificial Intelligence: Principles and Techniques.
Knowledge of teaching tools like Piazza, Gradescope, Canvas, handling of spreadsheets etc.
Experience planning and organizing large scale poster sessions.
Desire to work with students to help make them successful.
*Consistent with its obligations under the law, Stanford University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
Why Stanford is for You
We provide market competitive salaries, excellent health care and retirement plans, and a generous vacation policy, including additional time off during our winter closure. Our culture and unique perks empower you with:
Freedom to grow. As one of the greatest intellectual hubs in the world, take advantage of development programs, tuition reimbursement plus $800 you receive annually towards skill-building classes, or audit a Stanford course. Join a TedTalk, film screening, or listen to a renowned author or leader discuss global issues.
A caring culture. We understand the importance of your personal and family time and provide you access to wellness programs, child-care resources, parent education and consultation, elder care, and caregiving support.
A healthier you. We make wellness a priority by providing access to world-class exercise facilities. Climb our rock wall or participate in one of hundreds of health or fitness classes.
Discovery and fun. Stroll through historic sculptures, trails, and museums. Create an avatar and participate in virtual reality adventures or join one with fellow staff on Stanford vacations!
Enviable resources. We offer free commuter programs and ridesharing incentives. Enjoy discounts for computing, cell phones, outdoor recreation, travel, entertainment, and more!
We pride ourselves in being a culture that encourages and empowers you.
How to Apply
We invite you to apply for this position by clicking on the "Apply for Job" button. To be considered, please submit a cover letter, and resume along with your online application. Your one-page cover letter should briefly describe your background in an academic environment, event, and project management, and provide examples of your experience with attention to detail, responsiveness, and decision-making.
*The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
*Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
Why work at Stanford?Stanford University has changed the world, over and over again.We are one of Silicon Valley's largest employers - and also one of the most unique. Our mission is to educate future leaders and promote interdisciplinary, world-class research and teaching. This passion makes Stanford an intensely creative, rewarding, and challenging place to work. At the same time, our traditions of respect and collaboration sustain a humane, supportive environment in which to pursue your life and your career.At Stanford you'll work with bright, diverse, dedicated people. You'll find encouragement to learn and grow. You'll enjoy excellent benefits and an outstanding environment. How will it change you?