Stanford University is one of the world's premier academic and research institutions, devoting tremendous intellectual and physical resources toward the betterment of humanity. As a major Silicon Valley employer, Stanford seeks people committed to excellence and to improving our world. In turn, the university is committed to supporting its employees as they develop their careers and enrich their lives.
School/Unit Description: Ensuring that Stanford is the best led, best-managed university in the world, University Human Resources (UHR) supports a culture and environment where Stanford people contribute great things and experience the same. The Client Services team supports departments under the UHR umbrella in delivering university-wide programs for Stanford faculty and staff. As a UHR team member, you will have the opportunity to expand your knowledge and skills by taking advantage of our many professional development opportunities. We are also known for our collaborative nature where team members are encouraged to share their ideas, think out of the box, and where skill sets are unified to enhance the team as a whole. We strive to encourage our team to have a healthy work/life balance and provide support to achieve this balance. You will be a direct member of the Strategic Project Team within the Client Services department. This position is located at the Stanford Redwood City Campus and will be considered for an option of hybrid work (splitting time between on-site and remote work), subject to operational need.
Your focus: As a Project Manager with UHR, you will be required to drive, monitor, support, and deliver a range of human resources projects, coordinating with multiple stakeholders. This role will manage large and complex projects focusing on creating a diverse and inclusive workplace where everyone is welcomed, valued, and empowered to achieve their full potential. You will need to be a quick learner, who can manage multiple tasks across multiple projects and be able to leverage and apply your experience effectively. If you are someone who is passionate about leading and motivating matrix project teams and effectively leveraging partnerships and systems to deliver University-wide programs and services, this position will both excite and challenge you. In short, the work of the person in this position will have an immediate and significant positive impact on the Stanford community!
Core duties:
Perform the full project management lifecycle experience from scoping through delivery and can confidently navigate and prioritize business needs, resource management, schedules, and financials to successfully navigate and deliver all aspects of the assignment.
Manage and deliver large projects on time, within budget, and to a high level of quality. Including management of risk, schedule, quality, communication, and 3rd party partners
Independently lead and direct projects requiring high levels of functional integration and involving multiple disciplines to be managed.
Work across departmental functions and interact with business partners beyond our own department.
Direct development of a project plan, and estimate requirements for resources, including management, labor, materials, and time required to complete a project.
Facilitate discussions and negotiations to drive recommendation consensus.
Document solutions so they can be easily understood and configured as needed by program and process owners.
Provide clear project and executive-level status reporting.
Establish and run a regular governance forum across stakeholder groups.
Measure project performance to identify areas for improvement.
Contribute to the best practices and continuous improvement of project management to support the evolution of the UHR team.
What you need to be successful:
Proficiency in project management tools including project charters, project plans, roadmaps, risk registers, issue logs, decision-making models, change logs, and reports.
Strong quantitative skills and the ability to correlate data to produce actionable insights.
Demonstrated ability to organize work and manage multiple projects.
Ability to productively assemble, engage and lead cross-functional teams.
Demonstrated project management ability to employ integration, scope time management, cost, quality, human resources, communications, risk, and procurement components.
Demonstrated resilience, diplomacy, influence, relationship building, and problem-solving skills in a variety of situations.
Motivated self-starter with the ability to work independently and with team members
Strong consultative, presentation, and written communication skills with the ability to collect, organize, analyze, and disseminate significant amounts of information with attention to accuracy
Desired qualifications and certifications:
5+ years of experience managing complex projects within a higher education environment
Experience using Smartsheet, Google forms/slides/documents, Slack, Miro, Adobe creative suite, and similar applications and platforms.
Project Management Professional (PMP) certified completion of a Project Management Institute program or certification in process desired.
Scrum Business Owner certified completion of a Scrum Alliance program or certification in process desired.
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
Why work at Stanford?Stanford University has changed the world, over and over again.We are one of Silicon Valley's largest employers - and also one of the most unique. Our mission is to educate future leaders and promote interdisciplinary, world-class research and teaching. This passion makes Stanford an intensely creative, rewarding, and challenging place to work. At the same time, our traditions of respect and collaboration sustain a humane, supportive environment in which to pursue your life and your career.At Stanford you'll work with bright, diverse, dedicated people. You'll find encouragement to learn and grow. You'll enjoy excellent benefits and an outstanding environment. How will it change you?
