Career Center

GENERAL SUMMARY/ OVERVIEW STATEMENT:

Project Manager for the Harvard Aging Brain study and other affiliated studies at Massachusetts General Hospital, Brigham and Women's Hospital, and Harvard Medical School. Will work closely with other project managers to facilitate study initiating, planning, execution, monitoring/controlling, and closeout. Reporting to the Program Director, the Project Manager will oversee recruitment of elderly of cognitive impaired participants for clinical trials, imaging, and other research projects. Will assist the Program Director and Principal Investigators with administrative oversight, including regulatory and financial aspects of multiple projects. Will interface with the Massachusetts Alzheimer's Disease Research Center (MADRC). The Project Manager is expected to effectively manage scope, schedule/timelines, budget, quality and resources of the assigned trial(s). Finally, the Project Manager will work with other project managers to develop new infrastructure to increase the volume and efficiency of current and future research projects.

Drawing on an understanding of department operations and previous experience working with multidisciplinary clinical and/or technical teams as well as displaying a high degree of initiative and independent judgment, the incumbent must exhibit exceptional interpersonal skills in order to collaborate closely with departmental leadership and staff at all levels to lead efforts mentioned above. Requires discretion and judgment to organize priorities, complete tasks and handle sensitive patient information.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

• Manages scope, schedule/timelines, budget, quality and resources of the assigned trial(s).
• Manage grant submission process with Principal Investigators, primarily by facilitating the NIH pre-award process.
• Responsible for all administrative/research management portions of study initiation.
• Manage the initiation, integration and execution of new projects affiliated with the Harvard Aging Brain Study. This includes IRB submission, synchronizing recruitment efforts, and identifying study needs.
• Working in concert with other Project Managers will develop new infrastructure to increase the volume and efficiency of current and future research projects.
• Partner with Program Director and Principal Investigators in the hiring of new team members, including writing and posting job descriptions, reviewing applications, and conducting interviews.
• Manage complex schedule in order to successfully meet project needs.
• Facilitate meetings among clinicians and research coordinators to improve operations

within our program.

• Monitor and control study progress, ensuring timelines are met, and corrective action is implemented when appropriate.
• Identify, problem-solve and communicate with the Program Director on

any issues that interfere with project deadlines, project scope, team or project goals.

• Provide administrative support and oversight to the research program around selected activities, such as ensuring expenses are submitted in a timely fashion, and procurement is conducted on time and according to internal policies.
• Ensure EPIC accurately links study procedure codes to study funds.
• Oversight and coordination of schedule for participant's clinical and imaging procedures
• Plan, execute and oversee training of research coordinators, research assistants, and

volunteer staff, including training new staff on interaction with older subjects

• Oversight of personnel requirements and scheduling for visits, including research

coordinators, neuropsychologists, neuropsychiatrists, neurologists, and other staff

• Responsible for the oversight of data collection, data entry, and data quality assurance
• May perform neuropsychological testing or clinical assessments as part of various

research studies

• Act as a resource for research participants, patients, and staff
• Attend meetings and conferences as applicable
• Work closely with other project managers on all tasks listed above, and any others required to maintain and improve study operations.
• Works as an autonomous decision maker but recognizes when the involvement of the Program Director or other stakeholders is required.

Qualifications
SKILLS/ABILITIES/COMPETENCIES REQUIRED:

• Outstanding level of organization with excellent attention to detail.
• Demonstrated knowledge of clinical research involving IRB and NIH regulatory responsibilities.
• Requires a high level of discretion, as some studies involve highly sensitive and private information.
• Ability to interact with professionals at multiple levels including NIH and industry leaders.
• Ability to make independent and effective decisions, to interpret information and protocol requirements.
• Excellent written and verbal skills.
• Ability to oversee the work of research assistants.
• Ability to interact comfortably with elderly subjects and dementia patients, in a medical research environment.
• Must be able to identify problems and develop solutions.
• Excellent interpersonal and team skills are a must.

LICENSES, CERTIFICATIONS, and/or REGISTRATIONS (if applicable):

Project Management Professional (PMP) certification preferred but not required.

EDUCATION:

B.A., B.S. required with background in psychology, neuroscience, or premedical preferred. Master's degree or other advanced degree strongly considered.

EXPERIENCE:

Minimum of 5 years' experience in a clinical research setting required (4 years with PMP certification). Previous organizational/project managerial experience in clinical research is strongly preferred. Previous experience with administrative/regulatory requirements for research (IRB, NIH, FDA reports) preferred. Basic medical and pharmacological knowledge required. Experience with elderly and cognitively impaired subjects preferred.

SUPERVISORY RESPONSIBILITY (if applicable):

Oversight of new research assistants and student volunteers.

FISCAL RESPONSIBILITY (if applicable):

Will assist Program Director with various budgetary tasks/projects.

WORKING CONDITIONS:

Office and clinic environment.

Must be able to travel between hospital and research buildings carrying and securing study documents and materials.

EEO Statement
Massachusetts General Hospital is an EqualOpportunity Employer. By embracing diverse skills,perspectives and ideas, we choose to lead. Applications from protectedveterans and individuals with disabilities are strongly encouragedPartner's Healthcare is acting as an Employment Agency in relation to this vacancy.