Career Center

ED- Executive Assistant

Department Description

Under supervision of the Nurse Manager, the incumbent provides high-level administrative support to Executive Director and ED leadership within UC Davis Health Department of Emergency Medicine. The incumbent is expected to utilize initiative, judgment and discretion in researching, analyzing and compiling necessary background information to assist management in responding to a wide variety of complex issues; research and initiate an array of correspondence on behalf of Executive Director or ED leadership; independently assume responsibility for issues that do not require the involvement of Executive Director or ED leadership; apply problem solving techniques to resolve various situations; and provide referrals to appropriate offices and authorities.

Job Summary

Final Filing Date
05/26/2022
Salary Range
$21.46 - $43.15
Salary Frequency
Hourly
Appointment Type
Career
Number of Positions
1
Percentage of Time
100%
Shift Hour
08 Hours
Location
North Addition Office Building
City
Sacramento
Union Representation
No
Benefits Eligible
Yes

We offer exceptional employment benefits including medical, dental, and vision plans, generous paid vacations and holidays, excellent retirement savings and investment plans, continuing education, and reduced fee and scholarship programs.

THIS IS NOT AN H1- B OPPORTUNITY

Responsibilities
As principal calendar support to Executive Director and ED leadership, the incumbent responds through verbal and/or written communication to a wide variety of inquiries from faculty, staff, the public and the highest levels of the UC Davis Health. The position researches requests for meetings and helps to track an array of correspondence; manages complex electronic calendars to determine priorities of meetings and resolve scheduling conflicts; and handles all aspects of travel arrangement and reimbursement.

Required Qualifications

• Experience working in an executive-level office and providing high-level administrative support to executive leadership.
• Demonstrated political acumen and discretion in maintaining confidentiality.
• Proven experience managing complex, executive-level electronic calendars.
• Excellent written and verbal communication skills and diplomacy to handle sensitive and/or difficult situations.
• Demonstrated project management skills to balance competing deadlines and successfully support multiple meetings and projects.
• Demonstrated organizational and analytical skills to independently manage complex projects and events.
• Strong time management and multi-tasking skills.
• Strong analytical, research and problem-solving skills.
• Excellent typing, writing, editing and proofreading skills to produce correspondence and other written materials.
• Experience using Outlook Calendar and Microsoft Office (e.g., Word, Excel, PowerPoint, etc.).

Preferred Qualifications

• Knowledge of UC Davis and UC Davis Health specific programs (MyTravel, MyInfoVault, Kuali Financial Systems, Lawson, etc.).
• Knowledge of UC Davis and UC Davis Health policies and procedures.
• Experience working at an academic medical institution or higher education environment.
• Experience coordinating large-scale conferences/meetings and special events.
• Experience working in a confidential environment with demonstrated understanding of HIPAA standards.

Special Requirements

• Occasional need to work overtime and/or alternate shifts, weekends, variable hours, on-call, etc. Sit for extended periods of time.
• This position may be subject to a criminal background investigation, drug screen, Live Scan fingerprinting, medical evaluation clearance, and functional capacity assessment.
• The University of California has implemented a SARS-CoV-2 (COVID-19) Vaccination Program SARS-CoV-2 Vaccination Policy (ucop.edu) covering all employees. To be compliant with the policy, employees must submit proof of vaccination or a University-approved exception or deferral.

Diversity, Equity, Inclusion and Belonging
At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve.

We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here.

As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected.

The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.

Final Filing Date
05/26/2022
Salary Range
$21.46 - $43.15
Salary Frequency
Hourly
Appointment Type
Career
Number of Positions
1
Percentage of Time
100%
Shift Hour
08 Hours
Location
North Addition Office Building
City
Sacramento
Union Representation
No
Benefits Eligible
Yes


To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucdmed/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=5&JobOpeningId=35716&PostingSeq=1

The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.





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