Career Center

College Archivist
Middlebury College


Posting Number: S01791

Position Summary:
The College Archivist serves as the recognized subject expert of the College's Archives and manages the accessioning, arrangement, and description of archival and manuscript materials in all formats and administers the College's records management program. The College Archivist hires and supervises student employees and interns, and trains staff and students to process analog and digital materials according to national and local standards.

Reporting to the Director and Curator of Special Collections, the College Archivist is an integral member of the Special Collections team, which partners with College community members to collect, describe, administer, preserve, and make accessible materials of enduring historic value pertaining to the history of Middlebury College. These include records of Middlebury administration; academic departments and initiatives; faculty; students, student organizations, and alumni; campus activities and events; and Middlebury's relationships with the local county, the state of Vermont, and the world.
The College Archivist provides day-to-day oversight over all aspects of the operation of the college archives, from fostering good record-retention practices among Middlebury's administration, staff, faculty, and student organizations, to processing and preserving materials deposited with the archives. With significant autonomy, the College Archivist meets with administrators, staff, alumni, and other donors on issues regarding the selection and stewardship of college records and archival materials. The Archivist is a subject expert in the history of the College and provides reference and research assistance to faculty, students, staff, alumni, and the general public often with the necessity for discretion and confidentiality.
The College Archivist participates in Library and department meetings, and leads or supports collaborations within and beyond Special Collections to further the goals of Special Collections.
The Archivist plays a key managerial role within the department, hiring, supervising, and overseeing the training of student assistants, interns, and research fellows and may also train and supervise staff.

Offer is contingent upon successful completion of a criminal background check.

Essential Functions:

• Holds primary responsibility for processing analog and hybrid archival collections, arranging the material and rehousing for permanent archival storage.
• Personally describes collections, creating EAD XML finding aids in ArchivesSpace and serves as the resident expert for ArchivesSpace.
• Coordinates efforts to train staff and students to develop a comprehensive accessioning, processing, and preservation program for all archival and manuscript collections.
• Identifies administrative and department records appropriate for transfer to Special Collections; coordinates and carries out institutional records deposits in collaboration with the Digital Projects and Archives Librarian.
• In collaboration with the Preservation Manager, identify materials in need of conservation and perform basic rehousing and treatments as needed.
• 'Working in collaboration with the Libraries Collection Management unit, serve as resident expert in Special Collections to improve descriptive practices, including remediation of legacy finding aids and metadata records.
• Responds to all forms of communication, including walk-ins, regarding reference and research questions from Middlebury administration, faculty, students, and staff, independent scholars, and the general public.
• Educate and guide students and other researchers in the complex processes of archival access and use. Provide research assistance in-person and online and regularly consider how all of these services could be improved.
• Collaborates with faculty to provide curriculum integration support for students and courses utilizing archival and Special Collections. In collaboration with the Director, teach classes using archival and special collections.
• Supports the public services and teaching efforts of Special Collections through leading and assisting with tours and open houses, and serving regular shifts overseeing access to and security of the reading room.
• Contributes to social media and websites and participates in activities or events in order to promote collections and raise awareness to faculty, students, and the wider Middlebury community.
• In collaboration with Special Collections staff, curate and design exhibitions and displays.

General Responsibilities:
Performs other duties as assigned.

Qualifications
Education:
Masters in Library and Information Science with a concentration in archives preferred, or its equivalent in work experience, education, and training required.

Knowledge, Skills and Abilities:

• Minimum of two (2) years experience processing and cataloging a wide range of archival or manuscript collections required; three (3) or more years preferred.
• High degree of familiarity with ArchivesSpace.
• Understanding of contemporary archival practices, trends, and emerging technologies for managing, processing, and providing access to archival collections in physical and digital formats.
• Thorough knowledge of archival theory and accepted practices, records management principles, digital and physical preservation, and copyright and privacy laws relevant to the administration of archival collections in a higher education setting, e.g. FERPA.
• Evidence of ability to attend to accuracy, attention to detail and discretion, and the necessity for confidentiality.
• Strong customer-service orientation and interpersonal skills with demonstrated ability to communicate effectively and tactfully with a wide range of individuals, including colleagues, students, faculty, staff, members of the community, and independent researchers.
• Ability to organize and supervise the work of others, to plan and administer projects, to accommodate deadlines and defined schedules, and to solve problems with minimal supervision.
• Knowledge of current library and archival descriptive and metadata standards such as MARC, Dublin Core, EAD, RDA/AACR2, DACS, and LC authorities.
• High level of proficiency with computers and office applications, including Microsoft Office and Google Apps, especially spreadsheets.
• High level of proficiency with design and multimedia software, like Adobe Photoshop, Adobe Audition, Audacity, or others.
• Proven experience managing and contributing to social media platforms in higher education or other business settings.
• Demonstrated commitment to valuing diversity and contributing to an inclusive working and learning environment.

Experience:
Required: Two years post-graduate experience appraising and processing manuscripts or archival records in an academic setting.
Preferred: At least one year of experience managing staff. Experience creating and/or administering a records management schedule. Experience with email and web archiving principles and practices. Instructional, outreach, and public services experience.
Preferred: Experience creating MARC records for archival and manuscript collections in OCLC Connexion.


Physical Demands:

• Frequently sit, stand, kneel, squat or bend.
• Occasionally load, unload and maneuver a loaded book truck for moving archival resources to the library and into the archives.
• Occasionally lift objects above the shoulders or over the head, climb up and down ladders and step stools.
• Occasionally lift and move boxes, books or supplies weighing up to 50 (fifty) pounds with assistance.
• Occasionally operate book trucks loaded up to 50 (fifty) pounds.
• Occasionally work in confined areas prone to dust, pollen, mold, and other related contaminants that can be generated by archival materials using personal protective equipment.

Offers of employment are contingent on completion of a background check. Information on our background check policy can be found here: http://go.middlebury.edu/backgroundchecks

To apply, visit https://middlebury.peopleadmin.com/postings/26851

Middlebury is an equal-opportunity employer where diversity, equity, and inclusion are core values. To this end, Middlebury recruits talented and diverse faculty, staff, and students from across the United States and around the world. Middlebury encourages applications from women, people of color, people with disabilities, and members of other protected classes and historically underrepresented communities. Middlebury also invites applications from individuals who demonstrate an ongoing commitment to advancing diversity, equity, and inclusion in the workplace.







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