The School of Public Health (SPH) Program Management Specialist will report to and work closely with the PI and project leads from the School of Public Health (SPH) on Community Health Improvement Plans and Daviess Advances Recovery Access Consortium grants and be responsible for managing and implementing the day-to-day activities of the projects. The Program Management Specialist will coordinate financial transactions for the projects and communicate these to the project leads.
Working with minimal supervision and guidance, the Program Management Specialist is expected to manage a full range of complex decisions, prioritize assignments and tasks, and create effective internal and external communications. The Program Management Specialist will also intervene proactively with partners and will consult the PI on any issues or concerns.
Other responsibilities will include:
Fostering positive work relationships with community and institutional partners in the areas of developing, implementing, and evaluating these programs.
Ensuring prompt completion of logistical, budgetary, and support functions.
Assuring that IU is meeting the expectations of community partners.
Aiding in drafting scope of work/deliverables agreements for each community.
Assisting the various project leads in operationalizing the vision, achieving outcomes, managing community partner relationships, and assisting in drafting scope of work/deliverables agreements for each community.
Communicating with partners and project leads in the communities and with faculty to optimize positive outcomes for community success.
General Responsibilities:
Plans, directs and implements programs or events, including the creation of materials to support these events.
Provides staff communications and serves as liaison to program participants, collaborators in other units, community partners, vendors and the public; approves staff purchase requests; arranges staff travel, accommodations, and research activities.
Provides mechanisms, training, and advice on a variety of issues such as budget management software and advanced strategies for timely spending of grant funds. May be responsible for meeting revenue targets.
Recruits, trains, directs, schedules, and evaluates faculty and staff partners, students and volunteers. Mentors, serves as a resource and provides guidance to team staff members as needed.
Researches available grants and works closely with managers to identify funding needs and potential sources, creates grant proposals that further advance support of the program and program participants; May be responsible for meeting revenue targets.
Constructs and administers program budgets and approves spending. Tracks progress on deliverables, analyzes data on projected spending and prepares reports for higher management and funding sources.
Keeps abreast of best practices to recommend policies and procedures that deliver a quality program experience.
This position is a term position funded by a grant through May 31, 2023.
Qualifications
EDUCATION
Required
Bachelor's degree
Preferred
Master's degree in public health
WORK EXPERIENCE
Required
2 years in a related field
Preferred
Experience with public health policy, assessment and public health program planning, grant writing, and community engagement
Combinations of related education and experience may be considered.
SKILLS
Required
Proficient communication skills
Maintains a high degree of professionalism
Demonstrated time management and priority setting skills
Demonstrates a high commitment to quality
Possesses flexibility to work in a fast paced, dynamic environment
Seeks to acquire knowledge in area of specialty
Highly thorough and dependable
Demonstrates a high level of accuracy, even under pressure
Preferred
Experience of influencing others with proven success in complex project management.
Evidence of self-motivation
Ability to work independently
Proven skills in writing
Ability to work collaboratively with multiple offices and stakeholders
Working Conditions / Demands
This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.
Due to the COVID-19 pandemic, there may be differences in the working conditions as advertised in our standard job postings (e.g., the ability to travel from one campus to another, etc.). If you are invited for an interview, please discuss your questions or concerns regarding the working conditions at that time.
This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.
New employees will be provided with information regarding Indiana University's COVID-19 vaccine policy, which includes the opportunity to request an exemption. To learn more, view our COVID-19 vaccine information page .
Equal Employment Opportunity
Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information .
Campus Safety and Security
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About Indiana University Purdue University Indianapolis
Founded in 1820, Indiana University is the state’s public university system, comprised of two core campuses—IU-Bloomington and IUPUI—and six regional campuses located throughout the state. Combined, the total student population is more than 114,000 undergraduate, graduate and professional school students. IU is one of the largest employers in the state, with over 20,000 faculty and staff. Indiana University is an equal employment and affirmative action employer and a provider of ADA services. Diversity and inclusion remains a core commitment to IU’s mission to cultivate an educational environment that supports equal access, participation and representation on all of its campuses and that provides educational and career opportunities for all.
