Career Center

FACILITY OPERATIONS-IUB (BL-PHYP-IUBLA)

The Capital Planning and Facilities (CPF) division of Indiana University has an exciting new leadership opportunity establishing a capital renewal program that will support the planning and procedures for the entire IU system. This role works directly for the Assistant Vice President of Facility Operations and closely with the Assistant Vice President of Capital Projects.

The Facility Operations division maintains a high-quality physical environment through building services, maintenance, utilities and grounds maintenance to support research, teaching, and learning at Indiana University Bloomington. The Capital Projects division provides architectural, interior design, construction management, engineering, and quality assurance and safety services for capital projects on all Indiana University campuses.

At CPF, we believe diversity, equity, and inclusion are inseparable from our mission to create campuses and communities that keep our faculty, staff and students feeling safe, supported and included. CPF Cares about each individual and the unique background and capabilities they bring to our team. It is through these diverse experiences and perspectives that we will thrive in the future as a team that actively represents Indiana University's commitment to diversity and equity.

Department-Specific Responsibilities

• Prepares and generates facility asset plan report, collects, and applies data for planning of long-term infrastructure needs and budget development.
• Advises CPF administration regarding the general condition of building envelopes and Mechanical/ Electrical/Plumbing (MEP) equipment of university facilities by conducting regular inspections, reviewing condition reports from supervisors and vendors and submitting appropriate reports and documents to the Assistant Vice President of Facility Operations.
• Implements the department's strategic vision and direction by developing, initiating, and supporting R&R project prioritization, creating annual work plans, and operating within a board-approved balanced budget. Provides R&R analytics and reporting to support data driven decision making.
• Oversees and represents the R&R program in communications to program participants, supporting institutions, collaborators in other units, community partners, vendors, and the public. Troubleshoots and resolves issues.
• Administers and assists with the development of a facility assessment program utilizing vendors and internal mechanisms. This includes defining equipment and systems that require repair/rehabilitation through analysis of maintenance records and reporting methods/procedures.
• Makes qualified and justified recommendations to CPF leadership with cost and budgeting figures which represents justifiable needs of the overall campus years in advance of current abilities and ahead of critical failures requiring emergency response and expenditures.
• Provides direct oversight and management of the annual operating budget for R&R program expenditures throughout the fiscal year.
• Works in close partnership with CPF Finance personnel and CPF Leadership to manage expenditures and work through budget challenges.
• Maintains an environment of open communication with all customers, colleagues, and affiliates, both on and off campus, serves as a liaison with other departments in the resolution of day-to-day issues, and resolves differences constructively and tactfully while treating others with respect.
• Focuses on customer needs and customer satisfaction, projects a positive customer service environment to both internal and external customers, and promotes and encourages an attitude of exemplary customer service and high integrity to all.
• Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.

General Responsibilities

• Implements the organization's strategic vision and direction by developing, initiating, and/or supporting new programs and services, creating annual work plans, and operating within a board-approved balanced budget.
• Ensures the maintenance of effective office management, financial management, record-keeping, and equipment and software.
• Plans, directs and implements programs or events, including developing branding strategy and targeting audiences for these events.
• Oversees or represents the program in communications to program participants, supporting institutions, collaborators in other units, community partners, vendors and the public. Troubleshoots and resolves issues and programs.
• Provides mechanisms, training, and advice on a variety of issues such as budget management software and advanced strategies for timely spending of grant funds.
• Oversees research and academic activities budgets for programs. Identifies funding requirements and funding sources to ensure adequate resources to sustain program goals. Leads grant writing.
• Evaluates the performance of lower-level staff, recommends development and performance plans, promotions and disciplinary action and is accountable for consistent administration of university policies.
• Keep abreast of best practices to create and implement policies and procedures that deliver a quality program experience.

EDUCATION

Required

• Bachelor's degree

WORK EXPERIENCE

Required

• 5 years in related field

Preferred

• Experience needs to show progressively more responsible work experience in facility operations, engineering or architectural project management. Focusing on specialized repair and rehabilitation projects.

Combinations of related education and experience may be considered

LICENCES

Required

• Possess a valid driver's license with the ability to be insured by Indiana University.

SKILLS

Required

• Proficient communication skills
• Maintains a high degree of professionalism
• Demonstrates time management and priority setting skills
• Demonstrates a high commitment to quality
• Possesses flexibility to work in a fast paced, dynamic environment
• Seeks to acquire knowledge in area of specialty
• Highly thorough and dependable
• Demonstrates a high level of accuracy, even under pressure
• Possesses a high degree of initiative
• Ability to influence internal and/or external constituents

Preferred

• Knowledge and experience of these systems considering the criticality of the systems to the campus infrastructure

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Bloomington, Indiana

Career Level: Advanced

FLSA: Exempt

Job Function: General Administration

Job Family: Program Management

Click here to learn more about Indiana University's Job Framework.

Due to the COVID-19 pandemic, there may be differences in the working conditions as advertised in our standard job postings (e.g., the ability to travel from one campus to another, etc.). If you are invited for an interview, please discuss your questions or concerns regarding the working conditions at that time.

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

New employees will be provided with information regarding Indiana University's COVID-19 vaccine policy, which includes the opportunity to request an exemption. To learn more, view our COVID-19 vaccine information page.

Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information.

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at [email protected] or by visiting IUPD.

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