Operations Strategic Program Integration Coordinator
Lawrence Berkeley National Laboratory
Internal Number: 95779
Lawrence Berkeley National Laboratory has an opening for an Operations Strategic Program Integration Coordinator in the Operations Directorate. In this role, you will be responsible for the development and assessment of operational moderate to large, complex strategic initiatives and projects that span multiple areas of operations and provide support to the research areas. Reporting to the Deputy Chief Operating Officer (COO), this position works in close coordination with the COO's office to identify and plan projects that need a holistic management approach to ensure effective coordination of efforts as needed across the Laboratory. This individual will also develop plans, lead teams and monitor project deliverables and outcomes to ensure successful project completion for the Berkeley Lab community.
What You Will Do:
Manage Operations Strategic planning projects on behalf of the Office of the Chief Operations Officer (OCOO) that have far reaching Lab impact.
Work collaboratively and cohesively with other senior staff members to participate in and/or lead a variety of Operations/Lab-wide initiatives.
With appropriate subject matter experts, initiate and direct the planning and development of the project scope, budget and overall project schedule, and monitor project commitments. Ensure that all requirements are well clarified and resourced appropriately.
Coordinate and monitor project teams comprised of subject matter experts and managers across Operations to ensure appropriate project development and completion meets the needs of the laboratory.
Act as the liaison between scientific division operations and central operations management to identify opportunities for cross-operational project planning.
Work directly with customer divisions and departments to determine project requirements as well as the subsequent cross organizational operations services needed to achieve customer needs. Coordinate client contacts, including correspondence with the client, and maintaining working relationships at all levels throughout each project.
Participate in strategic planning with the OCOO senior leadership team. Develop innovative solutions and provide effective consultation and guidance on complex issues.
Manage, track, and facilitate responses to Berkeley Lab leadership for high level information related to cross functional project assignments.
Deal with sensitive issues using tact and diplomacy, in order to obtain support, agreement and/or compromise of positions most favorable to Berkeley Lab and Department of Energy (DOE).
Conduct periodic project/client meetings and prepare and present project status reports.
Direct the preparation of progress and special reports to Berkeley Lab management.
Lead in the preparation of program- or project-specific policies and procedures.
Resolve project, schedule and priority issues.
Manage project schedules and teams across multiple operational and scientific Divisions at the Lab, including external contractors.
Identify, develop and manage expectations of project stakeholders.
Communicate effectively with stakeholders at all organizational levels.
Devise solutions, overcome barriers, and effect positive organizational change.
What is Required:
Bachelor's degree and a minimum of 8 years of related experience, including with project management for organizational functions.
Demonstrated experience in leading large, complex projects with diverse teams and multiple stakeholders across organizational and institutional boundaries.
Demonstrated experience in developing and implementing communication strategies.
Demonstrated ability and experience in dealing with sensitive issues using tact and diplomacy to obtain support, agreement and/or compromise of positions most favorable to Berkeley Lab and DOE.
Experience applying analytical and problem-solving skills to moderately complex problems.
Demonstrated ability to communicate effectively and understand viewpoints across disciplines.
Demonstrated skills in outreach, consensus-building, and conflict management.
Experience working on issues where analysis of data and a situation requires review of relevant factors. Exercises judgment within defined procedures and policies to determine appropriate action.
Experience developing project scope documents, and coordinating project delivery, including team assignments and technical quality.
Excellent planning, prioritization and organizational skills. Excellent time management skills and ability to manage multiple projects at once, and bring them to a successful completion.
Experience with proposal development, presentation, and client relationship skills.
Demonstrated ability to take initiative, use sound judgment and provide solutions to ensure results.
Demonstrated ability to effectively communicate verbally and in writing. Excellent collaboration skills and ability to effectively interact with a variety of people at all levels, internal and external to the organization. Excellent interpersonal skills with a customer-focus approach. Ability to work both independently and as part of a diverse team.
Possess an ability to maximize the value of existing software tools, including Google and Microsoft office suites and picking up new tools as they emerge.
Advanced degree preferred.
Experience with federal government operations, especially with DOE operations.
Demonstrated knowledge of relevant Laboratory, DOE, and UC policies, procedures, and practices.
For full consideration, please apply by close of business on May 24, 2022.
This is a full-time career appointment, exempt (monthly paid) from overtime pay
This position may be subject to a background check. Any convictions will be evaluated to determine if they directly relate to the responsibilities and requirements of the position. Having a conviction history will not automatically disqualify an applicant from being considered for employment.
This position is eligible for a hybrid work schedule - a combination of teleworking and performing work on site at Lawrence Berkeley National Lab, 1 Cyclotron Road, Berkeley, CA. Work schedules are dependent on business needs. Individuals working a hybrid schedule must reside within 150 miles of Berkeley Lab.
Based on University of California Policy - SARS-CoV-2 (COVID-19) Vaccination Program and U.S Federal Government requirements, Berkeley Lab requires that all members of our community obtain the COVID-19 vaccine as soon as they are eligible. As a condition of employment at Berkeley Lab, all Covered Individuals must Participate in the COVID-19 Vaccination Program by providing proof that vaccination requirements have been met or submitting a request for Exception or Deferral. Visit covid.lbl.gov for more information.
Berkeley Lab is committed to Inclusion, Diversity, Equity and Accountability (IDEA) and strives to continue building community with these shared values and commitments. Berkeley Lab is an Equal Opportunity and Affirmative Action Employer. We heartily welcome applications from women, minorities, veterans, and all who would contribute to the Lab's mission of leading scientific discovery, inclusion, and professionalism. In support of our diverse global community, all qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status.
In the world of science, Lawrence Berkeley National Laboratory (Berkeley Lab) is synonymous with excellence. Thirteen scientists associated with Berkeley Lab have won the Nobel Prize. Fifty-seven Lab scientists are members of the National Academy of Sciences (NAS), one of the highest honors for a scientist in the United States. Thirteen of our scientists have won the National Medal of Science, our nation's highest award for lifetime achievement in fields of scientific research. Eighteen of our engineers have been elected to the National Academy of Engineering, and three of our scientists have been elected into the Institute of Medicine. In addition, Berkeley Lab has trained thousands of university science and engineering students who are advancing technological innovations across the nation and around the world. Berkeley Lab is a member of the national laboratory system supported by the U.S. Department of Energy through its Office of Science. It is managed by the University of California (UC) and is charged with conducting unclassified research across a wide range of scientific disciplines. Located on a 200-acre site in the hills above the UC Berkeley campus that offers spectacular... views of the San Francisco Bay, Berkeley Lab employs approximately 4,200 scientists, engineers, support staff and students. Its budget for 2011 is $735 million, with an additional $101 million in funding from the American Recovery and Reinvestment Act, for a total of $836 million. A recent study estimates the Laboratory's overall economic impact through direct, indirect and induced spending on the nine counties that make up the San Francisco Bay Area to be nearly $700 million annually. The Lab was also responsible for creating 5,600 jobs locally and 12,000 nationally. The overall economic impact on the national economy is estimated at $1.6 billion a year. Technologies developed at Berkeley Lab have generated billions of dollars in revenues, and thousands of jobs. Savings as a result of Berkeley Lab developments in lighting and windows, and other energy-efficient technologies, have also been in the billions of dollars. Berkeley Lab was founded in 1931 by Ernest Orlando Lawrence, a UC Berkeley physicist who won the 1939 Nobel Prize in physics for his invention of the cyclotron, a circular particle accelerator that opened the door to high-energy physics. It was Lawrence's belief that scientific research is best done through teams of individuals with different fields of expertise, working together. His teamwork concept is a Berkeley Lab legacy that continues today.