Career Center

Scheduled Hours

15

Position Summary

The Learning Center's administrative assistant provides reception and administrative support to ensure smooth operations of the Learning Center's programs. The administrative assistant also provides support for planning events, coordinating test preparation programs, and assisting the staff as needed.

This position provides general office, document preparation and administrative support for an individual, department, office or designated staff group.

Job Description

This position is part-time and works approximately 15 -19 hours per week. This is a 9 month position with optional work hours over the summer.

Primary Duties and Responsibilities

Manage Front Desk Operations:

• Greet students, families, and campus partners with a professional and welcoming demeanor.
• Answer office emails and phone calls.
• Distribute and track inquiries from students, student employees, families, campus partners, etc. and make referrals as necessary.

Support Learning Center Program Operations:

• Assist with hiring of student employees.
• Process bi-weekly payroll as assigned.
• Assist the team with room reservations, scheduling programs and marketing.
• Assist with planning events that include room reservations,, catering, set up and break down, processing receipts, etc.
• Manage classroom and office supplies.
• Ensure that common spaces, equipment and storage areas are clean, organized, and well-equipped for effective functioning.

Provide Administrative Support for MCAT Prep Program:

• Coordinate schedules with the MCAT prep vendor.
• Make room reservations for class sections.
• Review student applications for eligibility.
• Coordinate with bookstore and AAMC to order books, test banks and supplies.
• Recruit, supervise and manage proctors and problem solving group leaders for test prep programs.
• Collect and manage student enrollment and attendance data.
• Manage relationship with test prep consultants, AAMC, student financial services, pre-health and pre-law groups, career services, residential life and academic units to market and execute academic programs.

Perform other duties as assigned.

Preferred Qualifications

• Bachelor's degree.
• Demonstrated ability to organize and execute multiple projects with rigid deadlines.
• Outstanding organizational, interpersonal, communication, time management, and problem-solving skills.
• Professionalism, initiative, self-direction, openness to change, flexibility, sound judgement, attention to detail, tolerance for ambiguity, and sense of humor.
• Ability to manage multiple projects and deadlines, prioritize tasks, function independently, and work as part of a team.
• Ability to manage frequent interruptions and high levels of activity in the surrounds.
• Tact and diplomacy.
• Ability to communicate effectively with a culturally diverse and broad range of stakeholders.
• Willingness to learn new software applications, such as project management and record management systems.
• Interest in college student development and community engagement.
• Ability to work periodic morning, evening, or weekend hours for special events and meetings.

Required Qualifications

High school diploma or equivalent high school certification and one year of experience in an office or administrative support position.

Grade

G06-H

Salary Range

$16.64 - $24.95 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

This position is not eligible to receive benefits. Please visit our website at https://hr.wustl.edu/benefits/ to view eligibility criteria.

EEO/AA Statement

Washington University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration without regard to an individualâ™s sex, race, color, religion, age, disability status, protected veteran status, national or ethnic origin, gender identity or expression, sexual orientation. Women, minorities, protected veterans and the disabled are strongly encouraged to apply.

Diversity Statement

Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment â“ fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.

Applicant Instructions

When you are ready to apply, creating an account only takes a minute. Your account creates a candidate home page which we will use to communicate with you and allows you to apply for jobs and view your application statuses. The first page of the application offers two âœQuick Apply❠options. Quick Apply allows you to either use a previous application or create a new application using a resume to populate the work experience and education sections of your job application. If using a resume to populate your application, check to ensure the application fields populated accurately. You may skip the âœQuick Apply❠page by clicking âœNext❠at the bottom of the page. Documents may be uploaded in the My Experience section of the application. You also have the option to apply with a Linkedin feature, which allows you to apply by using your Linkedin profile to populate some of the job application fields.