Administrative Assistant III | Global Development, CALS
Location: Ithaca, New York
Internal Number: WDR-00030753
Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty and staff of all identities and backgrounds. We strongly encourage individuals from underrepresented and/or marginalized identities to apply.
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Who We Are
The College of Agriculture and Life Sciences (CALS) is a pioneer of purpose-driven science and home to Cornell University's second largest population of students, faculty and staff. We work across disciplines to tackle the challenges of our time through world-renowned research, education and outreach. The questions we probe and the answers we seek focus on three overlapping concerns: natural and human systems; food, energy and environmental resources; and social, physical and economic well-being.CALS is fundamentally invested in improving the lives of people, their environments and their communities both in New York state and around the world. The position is in the Department of Global Development, with the Food Systems and Global Change group.
Cornell's Food Systems and Global Change (FSGC) is a transdisciplinary team of systems specialists collaborating to deliver sustainable food systems outcomes for improved global food and nutritional security. Enhancing food and nutrition security, whilst sustaining livelihoods and the environment, is central to our focus. We have an action-oriented agenda that includes academic and non-academic partners around the world. As systems scientists, we draw on the expertise of our transdisciplinary team and global partners to better understand how food systems function, so that interventions can be identified and prioritized.
What You Will Do
The Administrative Assistant will report to Prof. Mario Herrero and will provide a full range of high-level administrative and organizational support to Prof. Herrero and the growing Food Systems and Global Change team. The position will provide critical support for managing Dr. Herrero's calendar and appointments; answering inquiries about the group's numerous projects; facilitating travel for our faculty, staff, visitors, and collaborating partners; arranging meetings for Dr. Herrero and/or the FSGC team, sometimes including our donor representatives with a high level of professionalism, including by preparing agendas and minutes and hosting meetings on Zoom; smoothly facilitating a wide range of communications and day-to-day activities. The position will work closely with the research team, the Project Manager, the Financial Representative, and various staff at Cornell University as well as with a global network of donors, stakeholders, and collaborators.
This individual should have a strong attention to detail, a high level of professionalism, and preferably experience working within an international team structure. The position involves communicating verbally and in writing with tact and diplomacy with a wide range of internal and external constituencies and resolving a variety of situations independently. The candidate should have the ability to handle sensitive and confidential information with tact and discretion. Flexibility in handling and prioritizing multiple projects simultaneously will be paramount, as will the ability to work independently and use sound judgment in decision making. The candidate should bring a positive attitude to working as part of a team and enjoy working in a fast-paced, dynamic, and collaborative environment among colleagues driven to make a positive, transformational difference in the world. Experience with donor-funded projects is a plus.
This is a full time, 1 year term position, renewable contingent on funding, available work and performance.
What We Need
We are looking for someone with the following qualifications:
Formal training beyond HS of 1-2 years, 2 years of college coursework, or Associates with more than 4 years of experience in an administrative position.
Demonstrated ability to develop and coordinate very complex itineraries and scheduling requests
Strong technology acumen, including advanced Microsoft Office Suite
Proven ability to successfully manage multiple priorities
Works independently with the ability to take initiative
Strong organizational and planning skills, detail-oriented
Exceptional written and oral communication skills with the ability to effectively communicate and work with all levels of constituents while operating in a fast-paced, proactive customer service environment.
Basic knowledge of project managements systems
Effective time management skills and attention to detail, and the ability to understand, broadly interpret, and apply relevant departmental, College, and University policies as needed are essential to the role.
Ability to take ownership, meet deadlines, initiate prompt action and complete projects promptly is required.
Ability to travel.
If you possess these experiences and skills this may be the role for you! There are a few other qualifications that we would view as incredibly helpful in this role, to include
Bachelor's Degree and 5+ years administrative experience in an academic setting.
Strong preference for experience working with donors, think tanks and/or academic institution
Experience working within an international team structure
Knowledge and experience working at an advanced level of Microsoft Office Suite
Experience using Concur or similar travel management systems
Knowledge of Cornell systems, policies and procedures
An interest in Food Systems
An interest in working with a diverse, global network of researchers, scientists, faculty and other professionals
Ability to manage multiple priorities and complex tasks, quickly adapt and re-prioritize.
Rewards and Benefits
We hope you appreciate great benefits. Cornell receives national recognition, as an award-winning workplace for our health, wellbeing, sustainability, and diversity initiatives.
Our benefits program includes comprehensive health care options, access to wellness programs, employee discounts with local and national retail brands, and generous retirement contributions.
Our leave provisions include three weeks of vacation and 12 holidays: e.g., an end-of-year winter break, from December 25th through January 1st.
Cornell's impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, Tuition Aid for external education, and Cornell Children's Tuition Assistance program.
You must submit both a resume/CV and cover letter.
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Visa Sponsorship is not available for this position.
Relocation assistance will not be provided for this position.
University Job Title:
Administrative Asst III
Pay Rate Type:
Number of Openings:
Job Titles and Pay Ranges:
To learn more about Cornell's non-union staff job titles and pay ranges, see Career Navigator. The final rate of pay for the successful candidate will be determined considering the following criteria:
Prior relevant work or industry experience.
Education level to the extent education is relevant to the position.
Unique applicable skills.
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