Career Center

SYSTEMWIDE FINANCIALS PROGRAM MANAGER

Location: Oakland
Job ID: 35516
Job Posting

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UC OFFICE OF THE PRESIDENT

At the University of California (UC), your contributions make a difference. A world leader producing Nobel and Pulitzer prize recipients with over 150 years of groundbreaking research transforming the world. Choose a career where you can leverage your knowledge, skills and aspirations to inspire and support some of the greatest minds in the world, and those who will follow in their footsteps. Working at the University of California is being part of a unique institution, and a vibrant and diverse community. At the University of California, Office of the President, we propel our mission through impactful work locally, in government centers and systemwide. We are passionate people, serving the greater good.

The University of California, one of the largest and most acclaimed institutions of higher learning in the world, is dedicated to excellence in teaching, research and public service. The University of California Office of the President is the headquarters to the 10 campuses, six academic medical centers and three national laboratories and enrolls premier students from California, the nation and the world. Learn more about the UC Office of the President

DEPARTMENT OVERVIEW

Under UCOP's Chief Financial Officer Division, Financial Accounting provides numerous systemwide support functions, including financial management and reporting in connection with employee benefits, debts, federal and other extramurally funded projects, endowment funds, and campus foundations. Under the Financial Accounting group, the Corporate Accounting unit is responsible for UC financial accounting policy and the consolidated financial reporting under generally accepted accounting principles for campuses, medical centers, University of California Retirement System and foundations. This unit maintains the University's consolidation tools and coordinates the systemwide annual fiscal close and external audit. In addition, Corporate Accounting is responsible for UC debt accounting, reporting and administration and provides technical accounting guidance on unusual/nonrecurring transactions.

POSITION SUMMARY

This position will lead the administrative efficiency efforts for the Financial Accounting Department (the Department). This will include functioning as the change manager for process improvements and systems development and implementation in the Department. The Department uses a variety of systems that either (1) consolidate data from all the campuses or (2) maintain system wide data for all the campuses. The campuses have access to enter and/or retrieve data from all of these systems. There are opportunities for improving both the systems and the processes between the Office of the President and the campuses. Some of the systems are in the process of being replaced with vendor solutions and this position is the project manager for the design, development and implementation for those systems. This position also has significant interface with all the campuses and other users throughout the Office of the President to build consensus on opportunities for streamlining processes and developing the system design. This position will assist system implementation projects to coordinate user testing on new releases, conduct training for end users and perform ongoing management of system enhancements and fixes. The position will assist the Corporate Accounting team with fiscal closing procedures, troubleshooting, and coordinating schedules across all campuses and Office of the President. A key area is to maintain the Common Chart of Accounts (CCOA) on all ledgers in Oracle.

Responsibilities

30%

Implementation of Department Strategic Goals: The strategic priorities of the Department include adopting a common chart of accounts by July 1, 2023, improving data transparency and moving to more common, shared administrative systems. In order to achieve this objective, certain practices and procedures that have been in place between the Office of the President and the campuses need to be updated and streamlined through a process of continuous improvement. This position will participate in such projects related to implementing strategic goals for the Department, including working with campuses to identify and implement process improvements. This position will lead change management including communication and training for projects and production support activities related to implementing departmental strategic goals.

30%

Oversight, Coordination and Troubleshooting: Provide user (UCOP and campuses) oversight, coordination and troubleshooting for daily operation of complex financial applications. Serve as primary systems user contact with IR&C staff for support and operation of these applications. Review emerging technologies and recommend those appropriate for use. Analyze and recommend solutions for streamlining processes in relation to the implementation of new systems. Determines the appropriate programs and procedures to support financial systems. Develops appropriate policies and procedures and training materials and trains users, including campus users. Work with IT and Managed Services to ensure production issues are analyzed and resolved in a timely manner for financial applications.

20%

Process and System Implementations: The major systems used by the Department include the corporate financial reporting system, the endowment and investment accounting systems and the debt information system. Additionally, the department coordinates regulatory and operational changes for UCPath, the System-wide payroll system. This position will oversee the analysis and design of portions of these complex financial accounting and reporting systems. The position will lead the definition of CCOA mapping and ensure the campuses follow the directions provided in a timely and accurate manner. The position will lead the preparation of detailed change management specifications and develop information on project costs and return on investment to facilitate decision making as needed. The position will ensure that system changes comply with applicable UC, regulatory and financial accounting policies.

20%

Project Management: - Oversee and mentor project team members and contractors; influence them to take positive action and accountability for their assigned work. Project teams will include stakeholders from the Department, the campuses and other Office of the President departments. - Direct and manage project change management from beginning to end. - Develop full-scale change management plans and associated communications documents. Develop full-scale training plans and conduct training sessions. - Delegate tasks and responsibilities to appropriate personnel. - Identify and resolve issues and conflicts within the project team. - Identify and manage project dependencies and critical path. - Keep managers informed of progress and issues. - Develop and deliver progress reports, proposals, requirements documentation, and presentations. - Proactively manage changes in project scope, identify potential crises, and devise contingency plans. - Build, develop, and grow business relationships vital to the success of the projects and Department.

Required Qualifications

• Extensive demonstrated experience in financial accounting and reporting. At least five (5) years of experience in systems implementation, five (5) year of change management experience and at least five (5) years of experience in financial accounting management
• Must possess knowledge of financial software products (Oracle Financials) and have participated in implementation and/or production support
• Experience in project management and change management.
• Experience in mapping and maintaining a chart of accounts.
• Demonstrated advanced knowledge and understanding of project management concepts, practices, standards, and processes that includes change management. Experience in managing and motivating team members in a fast-paced environment with concurrent tasks and changing priorities and in developing, utilizing, and managing resources to meet deadlines and achieve objectives.
• Demonstrated sensitivity to and ability to proactively identify key issues critical to the success of a desired product/outcome; the ability to quickly research and collect pertinent information from related reports and knowledgeable persons, to integrate essential information, and use that information to define and test options and alternatives; and the ability to develop recommendations and justification for the most productive course of action.
• Demonstrated ability to work and manage multiple work streams calmly and objectively in situations under pressure. Strong interpersonal skills; ability to work on cross-functional teams and foster the team's commitment to tasks.
• Strong verbal and written communication skills with an ability to express complex technical concepts in business terms and complex business concepts in technical terms.
• Mastery of best practices in project management and change management discipline required.
• Has an understanding of how programs relate to other business strategies and initiatives. Strong knowledge and understanding of service delivery principles.
• Thorough knowledge of accounting sufficient for strategic planning, technology assessment and direction.
• Experience in providing support for month end and year end activities using Oracle applications.
• Thorough knowledge of technical concepts and basic operating principles of data communications, computer hardware, vendor IT products, and software.
• Excellent oral and written communication skills, including the ability to effectively present technical topics to individuals and large groups with potentially varied levels of technical sophistication.

Preferred Qualifications

• Previous experience in a financial management position at a UC campus or medical center is preferred
• Ability to analyze complex issues occurring at critical times such as month end close/year end close and communicate with the department and campuses as needed

Education

• Bachelor's degree in related area and minimum 8-10 years relevant experience and / or equivalent experience / training
• Professional certification (CPA) preferred.
• Typically 5-7 years of experience managing projects and change management in organizations.
• Typically 3-5 years experience in training

Special Conditions

• Must pass a background check.

SALARY AND BENEFITS

Salary: $142,000 - $180,000

Benefits: For information on the comprehensive benefits package offered by the University visit: Benefits of Belonging

ADDITIONAL INFORMATION

HOW TO APPLY

Please be prepared to attach a cover letter and resume with your application.

APPLICATION REVIEW DATE

The first review date for this job is May 30, 2022. The position will be open until filled.

CONDITIONS OF EMPLOYMENT

Background Check Process: Successful completion of a background check is required for this critical position. Background check process at UCOP

Smoke Free Work Environment: The University of California, Office of the President, is smoke & tobacco-free as of January 1, 2014. UC Smoke & Tobacco Free Policy

August 2021 Update: The University of California has issued a policy requiring employees to be fully vaccinated against COVID -19 before physically accessing the University location or programs. Upon hire into a UCOP position, you will be provided detailed instructions on how to comply with this policy including access to the COVID vaccination at no cost. New hires to UCOP who work onsite or will come onsite for any activities at a UCOP or other UC location must comply with this policy within 8 weeks after their start date. The policy allows for employees to request approval for an exception or deferral. UC COVID-19 Vaccine Policy

EEO STATEMENT

The University of California, Office of the President, is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. EEO/AA Employer UC Nondiscrimination Policy

The University of California, Office of the President, strives to make this job board accessible to any and all users. If you have comments regarding the accessibility of our website or need assistance completing the application process, please contact us at: Accessibility or email the Human Resource Department at: [email protected].



To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucop/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=19&JobOpeningId=35516&PostingSeq=1jeid-c08f9af525371e4d8e68e2dc865388d0







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