Career Center

Job Description:

Under the supervision of the Principal Investigator(s) (PI), the Project Manager is responsible for the implementation of and ongoing management of several HIV and/or substance use-related research projects.  In this role, the project manager oversees primary protocol activations, acts as lead liaison with the PI(s), supervises study staff members, and ensures that all study and research objectives are met.

Section 3: Major Responsibilities

Major Responsibility:  Site Preparedness and Protocol Activation (20%)

Supporting Actions:

• Serves as primary contact for PIs.
• Collaborate and co-coordinate design of procedures and instruments with regular study team meetings and manual production and design planning.
• Train and supervise Research Assistants on all aspects of recruitment, assessment, research ethics, data security, and data management.
• Independently conduct all supervision of additional Research Assistants as needed based on grant project requirements.
• Coordinate and evaluate the implementation of procedures by meeting with the Research Assistants.
• Ensure that Research Assistants are recruiting study participants in a timely manner and that the data collected during interviews is valid and meets study objectives.
• Establishes work plan, timeline, and staffing for each phase of the project, and arranges assignment of projected personnel (including but not limited to the hiring and management of staff).
• Conduct evaluations reliability of the research teamâ™s performance.
• Reviews preliminary protocol, and associated documents and communicates to study teams.
• Develops protocol documents: Informed Consent Forms, Source Documents, and other specific protocol-specific documents. 
• Oversee revision of assessments as needed and assesses protocol requirements and prepare site for study procedures.
• Collaborates with the research team to create relevant SOPs to support the logistics of all new and ongoing study protocols.

Major Responsibility:   Oversees the Management of Research Studies (30%)

Supporting Actions:

• Independently create and oversee implementation of each projectâ™s procedures for data management, data security, and preparation for analyses, as well as work directly with the appropriate Brown departments and the investigative team to implement these procedures and systems.
• Plans, directs, coordinates, and leads activities of several HIV- and/or substance use-related research projects to ensure that goals, objectives, and all elements are accomplished.
• Responsible for completing annual sponsor reporting and monitoring clinicaltrials.gov site regularly.
• Travels as needed to enrollment sites to support implementation activities as required (i.e. Lawrence MA., Boston MA, Providence RI).
• Oversees the daily protocol and study operations to ensure compliance with protocol and quality.
• Supports study team to ensure that study and protocol procedures are followed and managed according to sponsor and organizational SOPs. 
• Works with study team to develop, evaluate, and measure recruitment campaigns (online and in-person approaches).
• Works with study teams to track accrual and retention goals; troubleshoots and problem-solves to ensure these goals are met. 
• Identifies and evaluates areas for improvement and implements changes in a timely manner to ensure ongoing quality and success.
• Continually assesses staff capacity, quality of work, and workload and works with team members to ensure team capacity.
• Responsible for regular operation meetings with study staff to ensure protocol objectives are met and to ensure that ongoing communication is efficient and effective. 
• Directs and develops public outreach, press releases, public presentations, community advisory board presentations, and web site development and content.
• Ensures staff members receive ongoing training as needed and/or requested.      

Major Responsibility:  Manages communication with research staff, investigators, sponsors, and other administrators (20%)

Supporting Actions:

• Actively coordinates and facilitates all study-related conference calls and attends study-specific operations meetings and training locally and nationally.
• Independently review and provide feedback to Research Assistants on interviews conducted, as well as give verbal feedback during weekly group meetings
• Promotes open communication and discussion among PIs, staff, and collaborators regarding changes in protocols, procedures, logistics and other pertinent information.

• Independently generates and disseminates as needed descriptive statistics, future projections regarding recruitment, follow-up, retention and compliance, and other data analysis for the sponsor and PIs.
• Sits on protocol teams and committees as requested.

Major Responsibility:   Quality and Data Management (10%)

Supporting Actions:

• Advise investigators of important data and analysis decisions.
• Oversee all confidentiality compliance of stored and active data.
• Responsible for updating and operationalizing the Quality Management (QM) plans of each protocol, including management of the daily Quality Control (QC) procedures and Quality Assurance (QA) review.
• Provide direction to Research Assistants for correction of erroneous data and data irregularities, ensure accurate computer files and assist in conducting analyses.
• Reviews and responds to data error reports and findings from audits to ensure full compliance with protocol, network standards, and regulations
• Directs staff to perform quality control on data collection systems to assure and maintain the quality of all written and computerized data.
• In collaboration with the PIs, responds to QM findings and implement corrective action.
• Provides or coordinates training for staff on QM procedures.

Major Responsibility:  Budget and Financial Management (10%)

Supporting Actions:

• Collaborates with grant manager(s), PIs, and partners to create a reasonable and accurate budget for study implementation and ongoing activities.
• Reviews all contracts and budgets.

• Manages ongoing study funding and budgets to determine time frame, funding limitations, procedures for accomplishing project goals, staffing requirements, and allotment of available resources to various phases of project.
• Reviews and tracks monthly project financial reports.

Section 4: Decisions Position is Free to Make

• Independently establishes work plan, timeline, and staffing for each phase of project, and arranges assignment of projected personnel (including but not limited to the hiring and management of staff).
• Directs and develops public outreach, press releases, public presentations, community advisory board presentations, and web site development and content.

Section 5: Dimensions

This person will manage multiple (currently 2-3) grant-funded research projects with budgets totaling over $1 million throughout the course of the grants.  They will supervise a minimum of 3 research staff as well as coordinate research-related activities for post-docs and doctoral students, as requested by PI.

Section 6: Job Qualifications and Competencies

Job Qualifications

Education

Education/Experience: Bachelorâ™s Degree and 5 yearsâ™ experience or equivalent combination of education and experience, or Masterâ™s degree and 3 to 5 years of experience.

Experience: 3-5 years of project management and 2-3 years of research experience preferred

Job Competencies

Indicate the essential job competencies. Competencies are required knowledge, skills and abilities necessary to perform the job successfully.

• Supervisory experience required.
• Report writing experience required.
• HIV- and/ or substance use-related experience preferred.
• Grant writing experience desirable.
• Demonstrated ability to understand, explain and implement protocols (inclusion/exclusion criteria, demographics, disease prevalence).
• Excellent communication and writing skills.
• Enthusiastic and professional attitude.
• Proficiency with MS Office and the Web, experience with design applications helpful.
• Data management experience desirable (Lime Survey, Redcap, ACCESS, Qualtrics, etc).
• Experience working in communities heavily impacted by HIV infection and/or substance use.
• Knowledge of and sensitivity to diverse communities, particularly communities of color and gay/lesbian/ bisexual/transgender communities.
• Willingness to travel locally, domestically, and internationally as needed.

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Submission Guidelines:

Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.

Vaccination Requirements:

In order to maintain 90% or greater universal vaccination rates on campus, all newly hired employees at Brown University must receive the final dose of the COVID-19 vaccine before they begin work, unless they are approved for a medical or religious exemption. All employees must also receive a COVID-19 booster within thirty (30) days of becoming eligible. For more information, please visit the Healthy Brown site.

Still Have Questions?

If you have any questions you may contact [email protected].

EEO Statement:

Brown University is an E-Verify Employer.

Brown University is committed to fostering a diverse and inclusive academic global community; as an EEO/AA employer, Brown considers applicants for employment without regard to, and does not discriminate on the basis of, gender, sex, sexual orientation, gender identity, national origin, age, race, protected veteran status, disability, or any other legally protected status.