Development Database and Donor Services Coordinator
The Riviera Ridge School
Location: Santa Barbara, California
Type: Full Time
Preferred Education: Some College
Salary: Commensurate with Experience
Telecommuting is allowed.
Internal Number: 2
POSITION TITLE: Development Database and Donor Services Coordinator
REPORTS TO: Advancement and Finance Department Administration
FLSA CLASSIFICATION: Non-Exempt/Full-Time | |12 Month Position
POSITION OBJECTIVE: The Development Database and Donor Services Coordinator serve in the technical capacity for the Advancement Department’s daily operations, which include an Annual Fund, capital campaign, alumni relations, and frequent special events. The person in this role is well-versed in Blackbaud Raiser’s Edge NXT or similar fundraising database and will work in collaboration with the LMS manager and Director of Media Arts & Advancement Services Coordinator to manage and maintain all constituent and donor base software. This position will have the primary role of producing easy-to-read queries/reports and maintaining database integrity/confidentiality. This position will manage gift entry for all donations as well as produce acknowledgment letters.
ESSENTIAL JOB DUTIES
Manage all aspects of the fundraising database including data accuracy, updates, and corrections
Produce all queries, reports, and lists needed by development officers in an easy-to-read manner
Create dashboards that graphically demonstrate revenue progress in real-time
Proactively analyze, interpret, and synthesize biographical and financial information of new prospects and existing prospects by use of Wealth Engine or similar databases; Provide information to the development team
Provide monthly status reports on Annual Fund, capital campaigns, and alumni performance
Maintain data integrity, clean up inconsistent data, and tuneup database performance across a wide range of data structures
Manage data connections and transfers between Raiser’s Edge and other external systems as needed
Maintain documentation of database structures, queries, and reports
Research ways to improve efficiencies for current data management processes
Gift Entry, Acknowledgments & Reconciliation:
Receive and enter all gifts into the appropriate accounts/funds; manage check, credit card, stock, and online donation processes
Produce acknowledgment letters/tax receipts while checking for grammatical/typographical mistakes and knowledge of practical tax receipting protocol
Manage the department’s hard copy and electronic donation files
Generate pledge reminders for the Annual Fund, the annual auction, capital campaigns, and other funds
Reconcile monthly with the Finance Department: convey all cash, checks, and credit card donations to Finance Department in a timely manner
Make bank cash deposits as needed
Special Projects and Events:
Reports to Director of Media Arts & Special Events to support and implement Mustang Golf Invitational event with support from the Advancement department and in collaboration with the Director of Athletics and Head of School
Responsible for managing the development database and constituent management including ongoing data quality control, biographical and gift data entry, outgoing correspondence, and reports.
Works in tandem with Associate Director of Finance, including school revenue processor and trackerincluding credit card processing and check and cash log entries and reconciliation of monthly development reports.
Overseas processing of all incoming gifts for the purpose of providing receipts and the maintaining of giving records of donors to Riviera Ridge.
Serves as the main liaison for all direct mailsolicitations and maintains current donor portfolios, direct design, and implementation of all development brochures, and annual reports.
Works in collaboration with the Advancement team and will provide support to the creative direction and planning for all annual fundraising campaigns and alumni events.
Works in collaboration with the Advancement team to foster relationships with volunteers and vendors, building strong constituent relationships that play an instrumental role in the success of the School’soverall fundraising and recruitment efforts.
Works with Advancement team members and Executive Assistant to the Head of School to:
Create call sheets and master spreadsheets for Annual Fund phone-a-thon
Prepare donor listings for Annual Report and Year-End Giving
Work with the Business Office and Advancement Department to help schools with digital initiatives
Support and assist with all updated information in Greater Giving and other event software
Occasionally work evenings or weekend special events including annual auction gala & golf tournament
Perform other duties as assigned
Knowledge, understanding, and commitment to The Riviera Ridge School mission, vision, and core values
Preferred Bachelor’s Degree in Nonprofit Management, Business Accounting, or Education
A minimum of 2-3 years experience with Raiser’s Edge NXT or similar fundraising database; Experience in an educational institution is helpful but not required
Excellent interpersonal, written, and oral communication skills
Ability to interact comfortably with students, parents, faculty, and staff
Ability to maintain strict confidentiality
Strong collaboration and teamwork skills, while also being able to work independently
Detail-oriented, flexible, and organized with demonstrated initiative
Well versed in technology, various software suites, and office equipment related to the position
Ability to create presentations and reports for a variety of constituents using Blackbaud, Raiser’s Edge, Google Suite, and/or Apple technology
PHYSICAL REQUIREMENTS AND WORK ENVIRONMENT
Work in a school environment and/or remote location
Ability to manage a wide variety of challenges, deadlines, and a varied and diverse array of contacts
Occasionally bend, stoop, and squat
May work at a desk and computer for extended periods of time
Be able to occasionally lift up to 40 lbs.
Willing to work some evenings and weekends for school-related events or projects
The above description covers the most significant duties performed but does not exclude assignments not mentioned.
This position is a permanent, full-time position. Pay is competitive and commensurate with education, experience, and skills. The start date is July 1, 2022, or as soon as available.
Interested candidates should submit a cover letter addressed to the Associate Director of Finance & HR, Leah Ratti, along with a resume, and a list of references. Pleasedirect any questions to Leah Ratti, Associate Director of Finance and Human Resources. [email protected]. All applications and materials are due by Friday, May 27, 2022.
The Riviera Ridge School does not discriminate on the basis of race, ethnic origin, national origin, ancestry,religion, creed, gender, gender identity or expression, disability, marital status, sexual orientation,military status, or economic or social circumstances.
The Riviera Ridge School invites all families seeking a quality, high school-preparatory education for their child. The Riviera Ridge School offers a challenging academic curriculum balanced with social, emotional, and ethical dimensions of learning. Our students thrive in an open, respectful and supportive environment, which allows them to individually and collectively discover and celebrate the similarities and differences of all, fosters their intellectual curiosity, shapes them into responsible, compassionate, intelligent leaders and prepares them for the next phase of their journey in a diverse and complex world.
Employees at The Riviera Ridge School are devoted to the School and to its students and their families. Teachers relish the freedom to create their classroom and work environments. Faculty and staff alike are encouraged and empowered to use their creativity to engage with students and each other to enjoy an environment that promotes life-long learning for all.
The Riviera Ridge School is fully accredited by the California Association of Independent Schools, and a member in good standing with the National Association of Independent Schools, and Educational Record...s Bureau. The Riviera Ridge School also holds memberships with CSEE (Center for Spiritual & Ethical Education, AISAP (Association of Independent School Admissions Professionals) and The HEADS Network.