The Claremont Colleges Services (TCCS) is the shared services organization for a highly regarded cluster of seven independent colleges known as The Claremont Colleges located in Southern California. Today, TCCS is a nationally recognized educational model for academic support, student support and institutional support services to meet the needs of 6,300 students and 2,300 faculty and staff. Some of the more than 30 different services include: campus safety, a central library, health and counseling services, cultural centers, central bookstore, physical plant and facilities support, payroll and accounting, information technology, real estate, risk management and employee benefits.
TCCS is committed to offering a work environment that is supportive, collaborative, accountable and enjoyable. TCCS offers generous time off benefits, employer-paid retirement contributions, tuition remission benefits and professional development opportunities. Our employees also take advantage of discounted meals provided in the TCCS caf, regular employee events and an opportunity to work with exceptional colleagues.
NOTE TO APPLICANT: Please submit your resume and cover letter along with your application. You may submit both documents as one attachment in the My Experience section of the application under the 'resume/CV' upload section, or as separate attachments. Once you submit your application, you will not be able to attach additional documents.
Job Posting Title: Construction Project Manager
As a member of the TCCS Facilities Department, this role is responsible for all aspects of project management delivery, including planning, executing, monitoring, and controlling projects to successful outcomes. The Project Manager will collaborate with functional end users, department leaders, contractors, construction managers, vendors, and others across The Claremont Colleges (TCC) to successfully deliver projects within the allotted timeline, scope, and budget.
The following are the essential duties and responsibilities the incumbent must be able to perform.
Manage, maintain, and oversee all aspects of TCCS construction projects from start to finish, including the coordination of most, if not all, aspects of construction projects from conception stage and planning/design through construction and project completion, working in both the office and field.
Manage the execution of upgrades and improvements to TCCS facilities, coordinating with both division leaders as well as vendors and contractors. Oversee maintenance and repair schedules for buildings.
Maintain TCCS's Capital Plan and Master Plan
Develop and document comprehensive project schedules once projects are assigned.
Develop and review building plans, making sure projects meet environmental, safety, structural, zoning, and aesthetic standards. Update existing as-built drawings, as needed.
Work closely with TCCS Central Facilities staff to determine available internal resources for projects.
Develop project budgets and negotiate contracts/bids to acquire necessary resources to ensure project completion.
Track and control project costs and schedules.
Manage the bidding process. Screen, select, and coordinate subcontractors and suppliers.
Provide project status updates in writing to Senior Management, project teams, and key stakeholders stemming from communication plan developed for each project and as requested.
Draft project Requests for Information (RFIs), track change orders, manage Preliminary Notices and Lien Releases from contractors and tiered subcontractors and other key project documentation.
Obtain necessary permits required for construction.
Act as liaison between TCCS and City of Claremont, contractors and vendors.
Develop and maintain strong relationships across the consortium
Manage multiple projects simultaneously and keeping them on track; understand when to escalate issues and doing so in a timely fashion to ensure project success. Anticipate risks and potential bottlenecks continuously throughout the project and propose solutions and/or mitigation strategies.
Other duties as assigned.
Number of Direct Reports: None Title(s) of Direct Report(s): Not Applicable
Required Work Hours: The regular hours for this full-time position are 8:00 a.m. to 5:00 p.m., Monday through Friday. May be required to work holiday, weekend, and/or evening hours. Regular hours may vary due to needs of the organization or business unit.
Required Qualifications: The following qualifications are required to perform the essential functions of this position, or the individual must be able to demonstrate how the essential functions will be performed (with or without reasonable accommodation) using other qualifications not listed below.
Must provide evidence of complete COVID-19 vaccination within 30 calendar days of hire, unless a medical or religious accommodation or exemption is requested and granted.
Education: BA/BS, preferably in architecture, engineering, or related construction discipline.
Experience: Minimum 8 years work experience in project management or construction management of new building and/or renovation projects. Institutional and Higher Education project experience is preferred.
Knowledge, Skills, and Abilities:
Working knowledge of CAD software, AIA documents, and project management & project support software.
Working knowledge of Universal Building Codes and ADA Requirements.
Exceptional judgment and ability to deal with others and with highly confidential information in a manner that exhibits patience, tact, diplomacy, and discretion.
Strong interpersonal skills with the ability to foster collaboration and build positive relationships with internal and external constituencies.
Demonstrate openness to new ideas and change, resiliency, and composure in difficult and unexpected circumstances.
A service-oriented approach to individuals at all levels and across all disciplines and campuses.
Ability to productively manage conflicts; recognize conflicts as opportunities.
Ability to manage time and assignments to meet expectations and strict deadlines.
Ability to work independently with minimal direction while employing exceptional organizational and time management skills and keen attention to detail.
Proficient with MS Word, Excel, PowerPoint, Outlook, and Teams.
Fluent English language skills, including proper spelling, grammar, and punctuation.
Preferred Qualifications: The following qualifications are preferred:
Experience with City planning and entitlement processes
Project Management Professional (PMP) Certification or equivalent Project Management qualification.
This job description defines the essential job duties of this position. The Claremont Colleges Services expects that employees hired for this position can perform the essential functions of this job without imposing risk of substantial harm to the health or safety of themselves or others. It may also include marginal functions, generally defined within Title I of the Americans with Disabilities Act (ADA) and the Occupational Safety and Health Administration (OSHA).
This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this position. When duties and responsibilities change and develop, The Claremont Colleges Services will review this job description and make changes of business necessity.
Equal Opportunity Employer:
TCCS is an equal opportunity employer. TCCS managers make employment decisions on the basis of merit, with the aim to have the best available person in every job. TCCS prohibits discrimination based on race, color, religious creed (including religious dress and grooming practices), gender (including gender identity and gender expression), national origin or ancestry, genetic information, physical or mental disability, medical condition, marital status, registered domestic partner status, age, sexual orientation, sex (which includes pregnancy, childbirth, breastfeeding, and medical conditions related to pregnancy, childbirth, or breastfeeding), military or veteran status, and status with regard to public assistance, or any other basis protected by federal, state or local law or ordinance or regulation. TCCS also prohibits discrimination based on the perception that anyone has any of these characteristics, or is associated with a person who has or is perceived as having any of these characteristics. All such discrimination is unlawful.
The Claremont Colleges, a consortium of five undergraduate liberal arts colleges, two graduate institutions, and Claremont University Consortium, which provides shared institutional support services, is reminiscent of the Oxford-Cambridge model. The undergraduate colleges include Pomona College, Scripps College, Claremont McKenna College, Harvey Mudd College, and Pitzer College. The two graduate institutions include Claremont Graduate University and Keck Graduate Institute.