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The School of Medicine has an outstanding opportunity for a Curriculum Specialist.
The Curriculum Specialist for the University of Washington School of Medicine (SOM) is responsible for assisting students, faculty, and staff with a variety of academic services including management and oversight of the time schedule which lists credit classes for the SOM Foundations Phase, managing degree audit reporting, course fees, graduation requirement adjustments, course applications, and non-clinical electives. This position provides project management course support for one the nine basic science blocks and one thread in the Foundations Phase of the Medical School Curriculum.
The SOM consists of three Phases: Foundations, Patient Care, and Explore and Focus Phases. The Foundations phase is 18 months in length and consists of nine integrated blocks and three longitudinal integrated threads delivered across the five WWAMI states (Washington, Wyoming, Alaska, Montana, Idaho) to over 270 students annually. The Patient Care phase is a year in length and consists of required and elective clinical clerkships. The final phase is Explore and Focus, students complete advanced inpatient/outpatient clerkship requirements and a Transition to Residency course. The SOM is required to maintain University standards, deadlines, and processes while tailoring courses, graduation requirements, and student tracking for current students. It is imperative that the Curriculum Specialist is abreast of university systems, rules, and regulations to ensure compliance for the medical school. This position will exercise independent judgment, solve problems, and develop innovative approaches to the management of a wide variety of curriculum initiatives.
The Curriculum Specialist will work across the Academic Affairs Office and closely interface with the Associate Dean for Curriculum, Assistant Dean of Basic Sciences, Director, and Assistant Director of Curriculum to manage the oversight and management of degree audit reporting, graduation requirements and time schedule implementation for the Foundations Phase curriculum and initiate continuous improvement strategies for School of Medicine curriculum. This position will provide analysis of congruent curriculum delivery across six universities, five of which offer semester schedules, and one (UW) on a quarter schedule. They will advise, deans, block directors, instructors and staff on needed changes and improvements to the curriculum to meet school, state and national/federal guidelines for UW policy, accreditation and financial aid and implement and document these changes and improvements.
Management of SOM Curriculum Operations and Systems: •Provide oversight and management of the School of Medicine time schedule set-up for the foundation phase curriculum to appropriately schedule tuition and non-tuition generating WWAMI sections and fees to ensure accurate tuition billing and financial aid disbursement. •Audit the SOM Medical Science courses in the time schedule quarterly to guarantee accurate course coding and coordinate the alignment between time schedule release dates, registration dates and financial aid for all medical science courses. •Manage assignment of course fees for all SOM existing courses. Advise SOM staff and faculty on process to manage fees to include revising and initiating new course fees. •Manage SOM graduation requirements to include filing adjustments and work closely with Director of Curriculum and registrar team on graduation requirement reporting and impacts. •Manage and collaborate with Clinical Curriculum Specialist and SOM Registrar to build UW DARS (Degree Audit Reporting System) for SOM. •Work closely with SOM registration team, SOM Financial Aid Officer and UW Registrar and Director of Curriculum to initiate new tuition generating programs, and combined and concurrent degree programs and courses. •Develop and implement new course applications for SOM following UW guidelines and timelines. Partner with faculty to write new course applications and syllabi and course credit consultation. •Communicate with departments as appropriate to advise on elective and required course listings, time schedule and management to be congruent with UW policies and SOM course set-up. •Advise/train instructors and staff on UW course policies and procedures. Assist with course applications: course descriptions, assigning credit, teaching hours, syllabi requirements. Facilitate the course approval process with the SOM Curriculum Office. •Manage the Non-clinical course information spreadsheet for the six WWAMI sites to facilitate registration of SOM regional medical students. Serve as a liaison with SOM registration team. •Author and revise curriculum website, communication materials, and collaborate with deans, faculty, and staff to write and distribute curricular updates broadly to UW Medicine faculty, regional faculty, staff, and students. •Develop curriculum calendars, schematics, timelines and other visuals to represent data in visual format. •Canvas Learning Management System support.
Foundation Phase curricular content: •Provide course support for one the nine basic science blocks and one thread in the Foundations Phase at SOM. •Utilize project management techniques and tools to track and monitor course timetables, course material development, instructor recruitment, technology needs and assessment plans. •Partner with Foundation Phase Block and Thread Directors, instructors, and deans in curriculum development and initiate quality improvements for their block for future block iterations to ensure continuous improvement. •Utilize Canvas learning management system and Curriculum Management system to enter curricula for students. •Advise deans, faculty, and regional administrators on implementing the Foundation Phase curriculum at their site and serve as a liaison between School of Medicine curriculum staff and deans, faculty and other leaders on issues of curriculum. •Present to stakeholder groups on topics such as technology implementation, distance learning, and how to establish congruent educational activities across six campuses. •Meet with members of the School of Medicine community to ensure transparency and problem solve issues regarding curriculum implementation.
MINIMUM REQUIREMENTS •Bachelor’s degree in Education, Sciences, Social Sciences, or related field and at least 2 years of applicable experience. Equivalent experience may substitute for degree requirement.
Additional requirements: •Ability to independently interpret, analyze and synthesize complex information. •Exceptional organizational skills, attention to detail, and ability to update information in a timely manner. •Proven leadership and strong oral and written communication skills. •Demonstrated experience working in large, highly structured environments. •Ability to work independently with a high degree of reliability, accuracy and productivity. •Ability to handle confidential information responsibly. •Demonstrated ability to maintain harmonious working relationships and effectively address complex and sensitive administrative issues. •Experience working with Microsoft Office suite, student database systems, electronic file management systems, and other affiliated IT reporting platforms. •Experienced in data entry and in managing and manipulating spreadsheets in Microsoft Excel.
Equivalent education and/or experience may substitute for minimum requirements.
DESIRED REQUIREMENTS •Background in higher education.
CONDITIONS OF EMPLOYMENT The position occasionally requires the employee to work beyond a normal work week (e.g. more than 40 hours a week).
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.