This position will be based on our campus in Cambridge, MA. However, due to the COVID-19 pandemic this position will be remote until further notice.
Alumni Affairs and Development (AA&D) comprises the University Development Office (UDO), Faculty of Arts and Sciences (FAS) Development, AA&D Resources, and the Harvard Alumni Association (HAA). There is a unique relationship between the University and the FAS fundraising operations, resulting from a long history in which University fundraising ultimately grew out of College fundraising.
AA&D Resources: AA&D Resources encompasses teams that support all units across AA&D plus all schools and units across the University. AA&D Resources includes Technology and Support Services, Business Process and Operations, Alumni and Development Services (ADS), Administration and Finance, Events, Communications Creative Services, Research and Prospect Management, Human Resources, and the AA&D Talent Program.
Summary: Alumni Affairs and Development's Creative Services department is seeking a highly motivated Project Specialist to help join the Project Management team. We are looking for a candidate who understands the creative services environment and the role of project/account management—someone who can jump right in to our fast-paced, full-service, and highly collaborative team. This is an opportunity to grow and develop in a hard-working and supportive department at the cutting edge of higher education communications.
If you are a self-starter with the ability to communicate effectively with a variety of personality types and position levels, have experience managing projects on your own, a positive, can-do attitude, and proven experience with content management systems, digital tools, event planning, and media channels, we would like to meet you. You will need to be extremely organized, efficient, and adept at prioritizing a wide variety of projects while maintaining a high standard of accuracy and quality under deadline pressure.
This position reports to the Managing Director of Project Management, Creative Services and will provide project support to the Assistant Directors of Project Management on print, digital, multimedia, and event marketing communications from start to finish, in addition to managing your own portfolio of work.
Manage projects with mid-level stakeholders through all phases of the project cycle.
Support Managing Director and Assistant Directors on high-level, strategic projects with multiple deliverables, flexing between tasks as needed.
Work closely with cross-functional teams—digital, content, design, multimedia, and production—to manage and assist with projects from kickoff through execution.
Prepare meeting agendas, meeting recaps, and project overviews.
Create, maintain, and monitor project schedules in Workfront, our project management system, to continually ensure project timelines are met and milestones are completed.
Attend project kickoff meetings and provide notes with clear, actionable items.
Problem-solve timeline and process challenges with partners and provide solutions, considering where resources are available and most needed.
Balance and prioritize multiple projects, deadlines, and partners simultaneously.
Manage the email communications process through content development, building, testing, deployment, and performance analysis for email newsletters, event campaigns, and stewardship websites.
Attend meetings within AA&D and other units as needed.
Maintain a solid understanding of philanthropy and alumni engagement in general and Harvard Alumni Affairs and Development in particular.
Combine technical knowledge with an understanding of communications principles to inform strategies/tactics for displaying and sharing content across digital channels.
Apply knowledge of HTML email marketing tools (e.g., Salesforce Marketing Cloud) to assist with testing of email deliverables like newsletters and event invitations.
Must have excellent computer skills (both PC and Mac) with proficiencies in Microsoft Word, Excel, PowerPoint, and project management tools.
Solid proficiency of Certain, Drupal, HTML, and other WYSIWYG-based content management systems (e.g. Wordpress or Squarespace).
This position requires a 3 month orientation and review period. Please include a cover letter with your application.
About Harvard University Harvard University, based in Cambridge and Boston, Massachusetts, was established in 1636 and is the oldest institution of higher education in the United States. The University is home to over 20,000 students and employs 18,000 people, making us the fifth-largest employer in Massachusetts. Harvard is a special place, filled with diverse, energetic, and talented people who are driven to grow and succeed. By working here, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise.
Why AA&D? We are a dedicated team of 400 alumni affairs and development professionals supporting Harvard's advancement activity through roles that include front-line fundraising, alumni and volunteer engagement, technology, events, communications, prospect management and research, business process, talent management and many other areas.
Harvard's Alumni Affairs and Development team inspires and galvanizes alumni, friends, and members of the University community to support Harvard through philanthropy, governance, and active engagement. AA&D believes a workplace that reflects the diversity of our society and our ever-evolving University constituency makes us a stronger and more effective organization. Our goal is to create an environment of respect that values the many talents, perspectives, and experiences of our community, to deliver the strongest possible results by incorporating diverse perspectives into our daily work, and to make AA&D a great place to work for everyone. AA&D strives to live our values of respect, inclusion, trust, collaboration, innovation and sharing of information in our daily interactions and our work.
To learn more about how Harvard supports diversity and inclusion throughout the University please visit the Office for Diversity, Inclusion & Belonging at https://dib.harvard.edu/.
Discover AA&D and Harvard University Benefits
Opportunities for internal advancement
A creative, high- energy, collaborative environment
Generous Vacation, Sick, Personal, and Holiday pay
Medical, Dental and Vision benefits starting on your first day
University-funded retirement plans
Tuition Assistance Program
Transportation benefits to help with your daily commute
Health and wellness discounts, memberships and programs
Additional benefits can be found at https://hr.harvard.edu/totalrewards.
Accommodations: Harvard University welcomes individuals with disabilities to apply for positions and participate in its programs and activities. If you would like to request accommodations or have questions about the physical access provided, please let your recruiter know.
Vaccine Requirements: Harvard requires COVID vaccination for all Harvard community members. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University's COVID vaccination requirement, exemptions, and verification of vaccination status may be found at the University's
Must have at least three years of agency, creative services/marketing, or transferable project coordination experience.
Proficient use of Workfront project management system or familiarity with comparable programs (e.g. Asana, Trello).
Working knowledge and comfortability with using content management systems to update websites and build registration pages.
Excellent organization and communication skills.
Graduate of accredited four-year college; a degree in Marketing, Communications, English, Business/Management is preferred.
Energetic team player with an ability to perform effectively in a complex organizational environment of Harvard University.
Demonstrated ability to work successfully under pressure as well as understand and follow workflow procedures.
Reliable, flexible, with a sense of humor.
Willingness to constantly and proactively acquire new skills based on changing technologies.
Attention to detail and sense of urgency.
Experience working with a creative team (writers, copyeditors, designers, print production).
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
About Harvard University Alumni Affairs and Development
The Edmond J. Safra Center for Ethics at Harvard University seeks to strengthen teaching and research about pressing ethical issues; to foster sound norms of ethical reasoning and civic discussion; and to share the work of our community in the public interest.
Widespread ethical lapses of leaders in government, business and other professions prompt demands for more and better moral education. More fundamentally, the increasing complexity of public life - the scale and range of problems and the variety of knowledge required to deal with them - make ethical issues more difficult, even for men and women of good moral character. Not only are the ethical issues we face more complex, but the people we face them with are more diverse, increasing the frequency and intensity of our ethical disagreements.
Given these changes in the United States and in societies around the globe, the Center seeks to help meet the growing need for teachers, scholars, and leaders who address questions of moral choice across many of the professions and in public life more generally, and promotes a perspective on ethics informed by both theory and practice. We explore the connection between the problems t...hat professionals confront and the social and political structures in which they act. More generally, we address the ethical issues that all citizens face as they make the choices that profoundly affect the present and future of their societies in our increasingly interdependent world.