**This is a one-year fixed-term position** (Full-time with benefits.)
Stanford Medicine is comprised of Stanford University School of Medicine, a premier research-intensive medical school, and Stanford Health Care, a hospital that is nationally recognized for quality patient care and leading-edge technology. Stanford is committed to a donor-centric approach to development. Every member of the Office of Development staff plays a role in providing the university's donors with the service and attention that ensures an exceptionally positive and fulfilling philanthropic experience. Stanford also believes that diversity and excellence go hand-in-hand, and so hires individuals with a commitment to working effectively with colleagues and donors from diverse backgrounds.
The Facilities and IT Project Manager is a Medical Center Development (MCD) Strategy and Operations Team member. This individual reports to the Director of Strategy and Operations and supports the 150+ employee Medical Center Development Organization. This individual serves as a partner to coordinate technology procurement, inventory management, facilities management, and related project management. They will oversee aspects of operations and projects from initiation through completion with limited guidance and will manage many tasks and objectives simultaneously.
Management and execution of projects and strategies to meet business operations objectives, such as tracking and managing projects related to the switch from working from home to working at the Stanford Redwood City Campus.
Developing and refining systems, and policies and procedures that ensure the effective use of information and resources and create standard operating guidelines.
Creating processes and procedures for maintaining our asset tracking database.
Coordinating onboarding and offboarding efforts, including desk setup and equipment ordering and distribution.
Procure, inventory, and manage hardware and associated services, such as cell phone plan administration and management.
Act as a subject matter expert for relevant policies and processes for hardware and software support.
Forecasting space planning and equipment needs for MCD and providing recommendations that determine the Operations budget
Responding to questions and support requests from clients, internal team, and external teams on processes and policies.
Serving as the emergency procedures coordinator for MCD.
Serving as a backup to team members in their absence to support the needs of MCD, including matters related to mail processing, facilities and IT needs.
A commitment to promoting and supporting an environment of diversity and inclusion.
Education & Experience:
Bachelor's degree and three years related, demonstrated facilities management experience, or a combination of education and relevant experience. Demonstrated technology experience preferred.
Knowledge, Skills and Abilities:
Analytical skills to analyze and track complex space, equipment, and financial data.
Interpersonal skills, sound judgment required to interact effectively with a broad range of people, including senior leadership and vendors, both individually and in groups.
Demonstrated proficiency in using advanced functions of Outlook, Excel, Google Drive and Google Sheets, and asset management systems (such as Asset Panda). Experience using Stanford's information systems such as Oracle Business Intelligence (OBI) is a plus but not required.
Experience working with internal and external vendors.
Ability to remain calm and flexible in the face of multiple priorities, and the demands of servicing a large client base.
Strong attention to detail and the ability to quickly understand and recall information about projects to which they are assigned.
Desire to take the initiative in developing protocols and processes and to share with staff as appropriate - both proactively and in response to problem areas.
Experience working independently and as part of a team.
Background knowledge of emergency preparedness plans and their implementation
Property administration knowledge specific to PO tracking, receiving, and inventory control.
Occasionally climb ladders, twist/bend/stoop/squat, reach/work above shoulders, grasp lightly/fine manipulation, use a telephone, writing by hand, lift/carry/push/pull objects that weigh up to 20 pounds.
Ability to obtain and maintain a California Non-commercial Class license and drive day or night.
Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.
May work extended hours or weekends.
Must comply with the California Vehicle Code and Stanford University requirements when operating university-owned vehicles.
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
WHY STANFORD IS FOR YOU:
Stanford University is one of the world's premier academic and research institutions, devoting tremendous intellectual and physical resources toward the betterment of humanity. As a major Silicon Valley employer, Stanford seeks people committed to excellence and to improving our world. In turn, the university is committed to supporting its employees as they develop their careers and enrich their lives. We believe Stanford's future success will be shaped by the diverse perspectives, unique experiences, and inclusive culture of its community.
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:
Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
Discovery and fun. Stroll through historic sculptures, trails, and museums.
Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
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Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains dedicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 12000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu. Stanford is an equal empl...oyment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford also welcomes applications from others who would bring additional dimensions to the University’s research, teaching and clinical missions.