Stanford Engineering has been at the forefront of innovation for nearly a century, creating pivotal technologies that have transformed the worlds of information technology, communications, health care, energy, business and beyond. Our faculty and students are creative risk-takers who pursue excellence across a breadth of disciplines. Our alumni include some of the world's most successful leaders in technology and business. Our staff are critical to enabling Stanford Engineering to accomplish its mission: seeking solutions to some of the world's most urgent challenges and educating leaders who will make the world a better place through the power of engineering principles, techniques and systems.
Electrical Engineering is one of the largest departments in the School of Engineering at Stanford, with nearly 60 faculty and over 800 undergraduate, masters, and doctoral students. The department is consistently ranked in the top group of all electrical engineering departments in the nation.
The Electrical Engineering Department in the School of Engineering seeks a Graduate Admissions Officer to manage the department's graduate admissions process. Reporting to the Director of Student and Academic Services, the Graduate Admissions Officer is the primary contact for the department regarding admissions policy and compliance and is a key member of the 6-person Student Services team.
Read, evaluate, recommend and advocate to the Admission Committee on which undergraduate and graduate applicants to consider for admission based on current university priorities.
Act as project manager on medium to large sized projects/programs by establishing and executing project plans, timelines, tasks, and objectives.
Conduct informational sessions for internal and external communities on a variety of subjects, (i.e., student life, research, internships, athletics, admissions), based on university priorities.
Manage assigned geographic territory by researching, compiling and analyzing various demographics data. Create proposal for outreach and present findings to management with recommendations
Further develop and strengthen relationships with secondary or university personnel, professional organizations, students, parents and alumni.
Serve as a resource to other departments; represent unit/department at activities and events, meetings, committees and conferences.
Responsible for the administration or management of a specific program and/or program budget.
May supervise the work of other staff.
Your responsibilities include:
Review and make recommendations for approximately 1,750 applicants per year. This includes the PhD and full-time and parttime MS degree programs.
Make recommendations regarding graduate admissions policies and procedures to the Department Chair and Chair of Admissions.
Serve as admissions committee member, ensuring smooth flow and timely decision-making.
Analyze and confer with the Chair of Admissions and Financial Officer on financial award allocations for newly admitted students. Manage admission and financial award (e.g. School of Engineering, department and Stanford Graduate Fellowship) offers.
Collaborate with the School of Engineering's Diversity Officer and department faculty to enhance the diversity of our applicants and admitted students.
Manage use of the university's online application review system and PeopleSoft, including report building. Manage communication to newly admitted students.
Liaise with Bechtel International Center staff regarding student immigration issues.
Coordinate the day-to-day operations of the admissions process during peak application season, in collaboration with the Graduate Admissions & Student Life Specialist.
Collaborate on implementation of recruiting and prematriculation events (PhD Admit Weekend and New Student Orientation).
Develop training materials/program for day-to-day operations in the admissions area.
Manage the admissions operational budget.
Make independent admission decisions on applications for the non-degree option (NDO) program.
Oversee updates to the admissions section of the EE website.
Other duties as assigned.
Education & Experience (Required)
Bachelor's degree and 2 years relevant experience or combination of education and relevant experience.
Knowledge, Skills, & Abilities (Required)
Strong oral and written communication skills.
Excellent reading comprehension skills.
Strong organizational, planning and time management skills.
Demonstrated ability to work independently and make distinctions among competitive applicants.
Excellent interpersonal skills.
Professional presentation skills.
Program planning skills.
Knowledge, Skills, & Abilities (Desired)
Excellent interpersonal/customer service skills to interface with faculty, staff and students within the department and university.
Proven organizational and time management skills.
Able to work independently with minimal supervision. Demonstrated ability to independently diagnose and solve problems.
Demonstrated aptitude to manage a large volume of work and to handle multiple tasks in an environment with frequent interruptions.
Proficiency with PeopleSoft, OBIEE Reporting, Excel and Word highly desirable.
Must be available to work through the month of December.
Ability to work independently under minimal direction and be able to handle multiple assignments with fluctuating priorities.
Ability to set own priorities based on the needs of the program and function professionally in a team-work environment
Must be able to take initiative and exhibit good judgment in all areas of responsibility.
Ability to function effectively under the pressure of deadlines and frequent interruptions in a busy environment while maintaining a pleasant demeanor.
Comfortable presenting information in front of a large group.
Must demonstrate both verbal and written communication skills to ensure she/he is able to communicate complex ideas to all levels of individuals internal and external to the University.
Ability to form collegial working relationships with all levels of employees internal and external to the department.
Why Stanford is for You
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:
Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
Discovery and fun. Stroll through historic sculptures, trails, and museums.
Frequently perform desk based computer tasks, seated work and use light/ fine grasping.
Occasionally lift, carry, push pull objects that weigh up to 10 pounds.
Rarely stand, walk, use a telephone and write by hand.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.
May work extended or non-standard hours based on project or business needs. Occasional local and overnight travel required.
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
How to Apply
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Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains dedicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 12000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu. Stanford is an equal empl...oyment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford also welcomes applications from others who would bring additional dimensions to the University’s research, teaching and clinical missions.