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We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.
The Department of Chemistry is one of the departments that compose the College of Chemistry, covering twelve major areas of research. Teaching and research facilities are maintained in several buildings on campus as well as at LBNL facilities. There are approximately 10,000 student enrollments in chemistry courses each year from both the Department of Chemistry and other departments all over campus. There are over 400 graduate students enrolled in the Ph.D. program at any one time with around 200 graduate student instructor appointments each year and 248 visiting scholars. The Department has 65 faculty members serving as regular ladder rank faculty, professors in the Graduate School, active emeritus faculty, adjunct professors, and full-time lecturers.
The Seminar Coordinator ensures smooth operation of the educational seminar program and the Industrial recruiting activities for the Department of Chemistry. There are three weekly seminars- Inorganic, Organic, and Physical Chemistry as well as approximately 25 Named Lecturers per year. Industrial recruiting activities include managing visits of over 30 industry partners. Regular duties include budgetary oversight for the seminars, event planning, travel and reimbursements. This position also provides support to the graduate unit's student recruitment activities, including UCPath data entry. As a member of the department office, this position provides minor receptionist and basic clerical duties for the Department of Chemistry office and assists faculty without administrative support help with reimbursements and purchasing.
Application Review Date
The First Review Date for this job is: November 4, 2021
Collaborate with (6) seminar co-chairs to create and maintain (3) calendars of seminars for (3) disciplines: Organic, Physical, Inorganic with approximately 40 seminar speakers each- some remote, some in person.
Contact and communicate with (120) seminar speakers and staff to establish travel arrangements, procedures, collect and send pertinent information, set up zoom meetings.
Announce and schedule approximately 30 per week one-on-one meetings between department faculty/students and invited speaker.
Post each seminar on the College of Chemistry online calendar and create weekly flyers to post within the College buildings.
Make lodging arrangements and travel logistics for all visiting speakers.
Select caterers, menus and functions as site manager for Named Lectures.
Create and submit entertainment and travel reimbursement requests for all speakers hosted by the department.
Create and submit entertainment reimbursements for faculty and student hosts.
Create approximately 25 Named Lecture Brochures.
Design and order approximately 20 Named lecture plaques.
Recruit, hire, train and process time sheets for projectionists/zoomists.
Work with Industry to provide help with their departmental recruitment of students.
Set schedule for visit, get rooms, set up Box account, give keys to company representatives.
Assist Chemistry Graduate Unit with orientation and recruitment activities.
Assist in entering GSI appointments into UCPath.
Provide departmental receptionist duties, mainly greeting people as they enter the main office suite.
Assist faculty members with reimbursements for travel or entertainment as well as BearBuy support.
Other duties as assigned by Dept Manager, Chair and Seminar Chairs.
Knowledge of concepts and principles of effective project management and event planning
Independently able to set priorities, meet deadlines and resolve problems
Successfully able to work on multiple projects concurrently
Ability to maintain confidentiality
Excellent oral and written communication as well as skills in proofreading and grammar
Strong attention to detail
Excellent interpersonal skills including protocol, tact and political acumen
Self-driven to learn needed skills to accomplish tasks
Strong computer skills in both the Microsoft software suite (Word/Excel/etc) and Google suite (docs/sheets/etc).
Able to learn new programs easily
Knowledge of or ability to learn Department and University mission, vision, objectives and infrastructure
Familiar with or ability to learn UC Berkeley's BRS, BFS, Travel/Entertainment, organizational structure, accounting, payroll, personnel policies and procedures
Salary & Benefits
This position is a non-exempt, bi-weekly paid position. Hourly pay for this role is commensurate with experience.
For information on the comprehensive benefits package offered by the University visit:
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.