As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty.
The Academic and Regional Affairs department in the School of Medicine has an outstanding opportunity for a Curriculum Management System Manager.
The Curriculum Management System Manager (payroll title: Program Operations Analyst) manages the centralized curriculum management system (Elentra) for the School of Medicine and reports directly to the Director of Curriculum. The Curriculum Management System Manager works closely with the Associate Dean for Curriculum, the Assistant Dean for Basic Sciences, the Associate Dean for Student Affairs, the WWAMI Regional Deans, Academic and Learning Technologies team, Director of Educational Evaluation for the School of Medicine, department chairs and faculty across all the health science disciplines, clerkship directors and coordinators, and Dean’s Office directors, managers and staff, and the University of Washington Curriculum and Registrar’s office, to operationally manage a centralized School of Medicine curriculum management system. The Curriculum Management System Manager oversees the integrity and enhancement of School of Medicine curriculum information. This position communicates with School of Medicine foundation phase course directors, clinical clerkship directors, regional deans, and staff about standards for data entry and runs reports to ensure compliance with SOM standards. The position also identifies improvements for functionality, including issues with integration between the curriculum management and learning management systems, and all curriculum-related IT programs for the curriculum unit. The Curriculum Management System Manager position serves an important customer service role and facilitates critical communication between the curriculum office and the Office of Academic Affairs, the six first-year teaching sites located in Seattle, eastern Washington, Wyoming, Alaska, Montana and Idaho and the School’s basic science and clinical faculty and staff throughout the WWAMI region.
Implementation and ongoing management •Collaborate with Assistant Dean for Curriculum and Foundation Phase Project Managers to develop block/course schedules in planning mode, make adjustments with faculty block directors, enter data in Elentra and publish block/course schedule to faculty and students. •Analyze data such as course delivery methods, timeframes and assessments to ensure integrity and consistency of data across all sites. Address inconsistencies with appropriate faculty/staff to correct errors. •Collaborate with Clerkship Directors, Clerkship Administrators and Office of Rural Programs to develop and implement clerkship schedules, session and clerkship level objectives in Elentra. •Manage set-up of new academic year and archive previous year in Elentra. •Consult with deans, director of evaluation and assessment team on development and maintenance of session, block and program level objectives in Elentra. •Analyze and manage session, block and program level learning objectives and maintain current objective mapping in Elentra. •Coordinate with assessment team to link block level objectives to assessment map. •Independently identify issues relating to congruence between first year regional sites across the five WWAMI states and escalate to appropriate committee, deans or staff when appropriate. •Address data issues that may emerge as part of the learning management process or course evaluation process. •Establish expectations and rules for data entry to ensure accurate entry of data. •Collaborate with curriculum content experts to develop common language to describe curriculum and assessment activities and align with Curriculum Management System terminology. •Represent Curriculum unit at meetings to approve learning objectives, course schedule, delivery and technical components for each Foundation Phase course. •Conduct Foundation Phase Block Administrator activities as needed to understand administration of the curriculum and alignment with Elentra.
Systems development, support, and training •Ensure that students, faculty and staff have appropriate permissions in the system, following established access policies and escalating to appropriate deans or staff when necessary. •Provide front-line support for Elentra and troubleshoot user problems. Escalate to Dean of Medicine IT or application developers as appropriate. •Engage with Elentra student, faculty, and administrative users to collect and analyze system enhancement requests as related to Elentra functionality. •Review system enhancement requests with the Associate Dean for Curriculum, Director of Curriculum, Director of Educational Evaluation and Director of Academic and Learning Technologies to identify development priorities. •Communicate development priorities to external application developers and manage development tasks through frequent email and video calls. •Facilitate the appropriate exchange of information and communication with UW SOM leadership, system directors and application developers across medical education information systems. •Ensure that students, faculty and staff have appropriate permissions in the system, following established access policies and escalating to appropriate deans or staff when necessary. •Provide front-line support for the application and troubleshoot user problems. Escalate to Dean of Medicine IT or application developers as appropriate. •Conduct Elentra orientation sessions and training activities for students, regional faculty and SOM block directors, clerkship directors, administrators and faculty.
Reporting •Participate and collaborate with Director of Curriculum, Director of Academic Learning and Technologies, and Director of Educational Evaluation in the development of reports to identify gaps and redundancies in content. •Analyze teaching methods across the five WWAMI states to measure compliance. •Analyze assessment methods to measure consistency of time and content between sites. •Understand accreditation standards and develop progress reports on instruction hours by topic and session type. •Co-Chair Curricular Learning Objectives Oversight and Management Committee (CLOOM). The CLOOM Committee provides oversight and management of medical education objectives for all School of Medicine curricular items. •Work with the Director of Educational Evaluation to develop reports for SOM Curriculum Committees and deans. •Participate in SOM curriculum committees and provide regular status updates to include statistical reports. •Create ad hoc reports for WWAMI state legislators and Seattle-based and regional faculty to determine where in the curriculum individual curricular items reside. •Research and compile data and respond to curriculum related surveys from outside institutions. •Provide support to the Director of Curriculum for the need to periodically report to accreditation bodies and to support continuous quality improvement. •Develop, update, maintain, and coordinate SoM accreditation documentation for the management and administration of the Curriculum to include annual documentation and reporting of Foundation Phase curricular programs and improvements, Foundation Phase instruction hours, required content and instruction hours. •Present to stakeholder groups at retreats, Governance Committees, and school and departmental meetings on topics such as introduction to the SoM Curriculum, implementation of a regional medical education curriculum, and how to establish congruent educational activities across six campuses •Develop strategic plans for communication tools such as: websites, newsletters, and internal instruction and communication tools for Academic Affairs staff and SoM students. •Initiate and present reports to SoM senior leadership on curriculum issues and participate in high level and confidential meetings with SoM senior leadership.
•Bachelor of Arts or Bachelor of Science Degree. Undergraduate degree in life sciences highly desirable. •3 years higher education experience in curriculum or in educational program management
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
•Proven experience managing educational administrative software or the capability to quickly learn such programs based on prior experience and employment. •Proven expertise with spreadsheets, word processing and databases in a Windows environment. •Ability to interpret and analyze complex information. •Proven leadership and strong oral and written communication skills. •Demonstrated experience working in large, highly structured environments. •Ability to handle confidential information responsibly. •Demonstrated ability to maintain harmonious working relationships and effectively address complex and sensitive administrative issues. •Proven track record in exercising discretion and independent judgment effectively in decision-making processes. •Ability to work across multiple levels of an organization to achieve results.
•Advanced degree in Education Curriculum and Instruction, Higher Education Administration, Program Management or a closely related field. •4-5 years higher education experience in curriculum or in educational program management. •Experience in the methods and systems of project management and continuous quality improvement are highly desirable.
OTHER CONDITIONS OF EMPLOYMENT
The position requires the employee to work beyond a normal work week (e.g. more than 40 hours a week) and intermittently requires evening and weekend time to meet project deadlines and attend meetings.
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.