Plans, develops, and disseminates written and/or graphic publicity for Franke programs in collaboration with other Institute staff, University staff, and outside vendors. Publicity will be in both paper and digital formats, including social media, email and a monitor at the entrance to the Institute. Programs include: Every Wednesday Lecture series (quarterly calendars and weekly email announcements); Franke fellowship and grant programs (quarterly announcements and calls for proposals); Chicago Humanities Forum (invitations and announcements, 3 events per year); co-sponsored Franke events (announcements); other quarterly and occasional events in Franke programs.
Organizes and executes plans with other Franke staff members and with guest speakers for events connected to core programs of the Institute. Events may be in-person, virtual or hybrid and will require using the Instituteâ™s media cabinet and/or relevant platforms such as Zoom. Core events include the Every Wednesday Lectures Series (24 per year); for the Chicago Humanities Forum lecture series at the downtown Gleacher Center and/or online by for public audiences including university Trustees, Humanities Council members, alumni, parents, and students (3 per year); other event programs as they develop.
Co-edits and arranges for printing and distribution of the Instituteâ™s annual Bulletin, a 30-page color print/PDF publication. Consults as needed with Franke staff and others about occasional updates to Bulletin.
Initiates requests, collects information, and edits text from faculty, staff and other sources for the Instituteâ™s online calendar of events and the Divisional and University calendars. Updates the Instituteâ™s online calendar and forwards updates to Divisional and University calendars on a continual basis.
Produces and manages the Instituteâ™s website (currently via Wix) in collaboration with other Institute and Humanities staff. Conducts annual review/update of website.
Collaborates with outside designers to develop design and technical solutions for programs and events as needed by the Director, including graphic identities (e.g., branding) online and in print media.
Solves a range of straightforward problems, as work assignments are difficult and broad in nature, usually requiring originality and ingenuity.Â
Maintains public relations for front office in collaboration with staff colleague. Attends periodic training sessions related to job tasks.
Solves a range of straightforward problems, as work assignments are difficult and broad in nature, usually requiring originality and ingenuity.
Continues to build higher level knowledge of the University, processes and customers.
Performs other related work as needed.
A minimum of two years of administrative or related experience.
Experience in editing, publications, communications, or a similar role; document production experience including proofreading and copyediting.
Experience with or an aptitude for learning software applications related to publishing, webpage design and presentations.
Experience with special events, vendor contacts, and customer service.
Previous executive level support experience.
Technical Skills or Knowledge:
Proficiency with software applications and an aptitude for learning software applications related to publications and public presentations preferred; knowledge of desktop publishing (Microsoft Office Suite), basic graphic design (InDesign, Photoshop, Illustrator), website management (Wix), social media platforms (Facebook, Twitter), email marketing (MailChimp), webinar platforms (Zoom, Crowdcast, Panopto, etc.), presentations (PowerPoint, Keynote).
Knowledge of Section 508 compliance and accessibility of websites.
Knowledge of University online programs (especially GEMS, ACCTS, and BuySite).
Troubleshooting skills for minor technological issues.
Superior computer skills with Mac and Microsoft Office; familiarity with or ability/willingness to learn Wix, MailChimp,InDesign, and other routine office programs.
Excellent verbal and written communication skills
Demonstrated administrative and coordination skills.
Work successfully with University faculty, staff, and students.
Multitask and manage multiple projects simultaneously.
Work under pressure.
Considerable skill in working both independently and as a team member.
Outstanding communication and interpersonal skills. Interact effectively with other University staff, officers, event participants, and affiliated vendors.
Manage public contacts with courtesy, maturity, and diplomacy.
Manage sensitive and confidential situations with discretion.
Coordinate and maintain multiple tasks simultaneously as well as deliver responses and results within established time frames.
Exposure to an academically rigorous research university environment.
Perform responsibilities while working in a high-traffic environment with frequent interruptions.
Work nontraditional work hours to meet deadlines and to coordinate events.
Standard office environment, work on site at the Franke Institute full time; sit for 2-to-4 hours, lift and/or move objects up to 25 lbs., walk around campus, work extra hours occasionally, fire safety and evacuation training.
Reading documents, detailed work, confidentiality, problem solving, language, stress, training, math, reasoning, oral communication, written communication, faculty, student and public contact, multiple concurrent tasks, concentration in moderate to high traffic environment.
Pushing and lifting of chairs and tables to set up conference room, carrying food platters and dishes.
Resume/CV Â (required)
Letter of Interest in this position (required)
List of References Contact Information (3)(required)
Please attach a response to the following - briefly describe a complex project you have managed in the past and the strategies and tools you used in this process (required)
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