The Archaeological Exploration of Sardis, sponsored by the Harvard Art Museums and Cornell University, has been excavating at Sardis in western Turkey since 1958. The site has yielded finds from the Lydian, Persian, Hellenistic, Roman, Byzantine, Ottoman, and other cultures. Most of the Expedition's records are housed at the Archaeological Exploration of Sardi's office at the Somerville research center of the Harvard Art Museums, which serves as the administrative headquarters for the Expedition, as well as a center for research and publication. In addition to the Coordinator, full-time staff members in the Harvard office include the Expedition Administrator and Publications Research Editor.
Sardis seeks a coordinator to work closely with the Expedition Administrator and Publications Research Editor to coordinate the daily functions of the office, including its excavation, research, publication, and outreach activities. The coordinator also collaborates with museums colleagues in Finance, Curatorial and other divisions to accomplish goals.
The Coordinator implements and processes administrative and financial systems and procedures pertaining to Sardi's activities and programs. The position is also responsible for maintaining and organizing Expedition records and assisting with the digitization of existing physical records for access within content management systems. The range of responsibilities varies through the year, with precedence on tasks associated with the preparation for the submission of the permit application in the fall and with the preparation for the field season in the spring.
Prepares and submits financial forms such as invoice payment requests and travel grant advance requests within multiple Harvard systems and compliant with Harvard's policies and procedures
Assists with reconciliation of foreign transactions
Tracks and verifies activity in current-use and endowment accounts
Supports gift processing and donor correspondence
Communicates with and facilitates setting up vendors in Harvard systems
Serves as the principal source of information to a variety of constituents:
Communicates with Sardis team members, Harvard offices, donors, supporters, researchers, students, and faculty on a variety of issues including policies and procedures
Prepares and distributes advertising, notices, invitations, and paper and electronic mailings in connection with lectures and other events
Monitors general office email account and acts as the first line of contact for Sardis inquiries
Assists with logistics for the excavation season:
Coordinates the completion, submission, and delivery of all required forms and documentation, including visas, passports, permit applications, financial, travel, and participant agreements
Coordinates purchases and delivery of supplies; verifies return of supplies and documents after the field season
Provides general administrative and research support:
Executes logistics for lectures and events, including arranging venues and catering
Makes travel arrangements
Assists with the shipment of publications and distribution of copies
Organizes and maintains files and inventories of records as well as metadata in the database
Maintains records of Expedition which include 60+ years of photographs, negatives, slides, drawings, field reports, and the ephemera attached according to archival best practices and assists with organization and access as needed
Assists with digitizing of legacy records
Tracks and maintains electronic mailing lists and databases for events, staff, Supporters of Sardis, and donor records
May oversee temporary or student employees.
Performs related duties as required
PLEASE NOTE: During the current period of Covid-19 related restrictions, this position may start as a remote position, with the transition to onsite in Cambridge when the office reopens.
We continue to monitor the evolving COVID-19 and the lifting of restrictions. We appreciate your understanding and flexibility with our interview process. We will be conducting interviews virtually for selected candidates until further notice.
Harvard will require COVID vaccination for all Harvard community members who will have any on-campus presence. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University's COVID vaccination requirement and exceptions may be found at the University's
Candidates MUST meet the following basic qualifications in order to be considered for this role:
Minimum of 3 years of related administrative experience; a combination of education and experience may be considered.
Exceptional organizational skills and ability to prioritize tasks in relation to deadlines and relative importance; strong attention to detail and accuracy
Strong verbal and written communication skills
Commitment to teamwork and an ability to work independently and proactively with limited direction
Competency using a variety of software programs (MS Office) and willingness to learn new programs (Google, FileMaker Pro, Mailchimp, and other web and social media tools)
Experience with digitization and familiarity with best practices as well as the creation of metadata for content management systems desirable
Helpful, welcoming, customer-service oriented
Ability to handle confidential and sensitive material/information with discretion
Ability to provide creative solutions to complex administrative tasks
Familiarity with Harvard systems desirable
An interest or background in archaeology, art history, classics, or anthropology a plus
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
The Edmond J. Safra Center for Ethics at Harvard University seeks to strengthen teaching and research about pressing ethical issues; to foster sound norms of ethical reasoning and civic discussion; and to share the work of our community in the public interest.
Widespread ethical lapses of leaders in government, business and other professions prompt demands for more and better moral education. More fundamentally, the increasing complexity of public life - the scale and range of problems and the variety of knowledge required to deal with them - make ethical issues more difficult, even for men and women of good moral character. Not only are the ethical issues we face more complex, but the people we face them with are more diverse, increasing the frequency and intensity of our ethical disagreements.
Given these changes in the United States and in societies around the globe, the Center seeks to help meet the growing need for teachers, scholars, and leaders who address questions of moral choice across many of the professions and in public life more generally, and promotes a perspective on ethics informed by both theory and practice. We explore the connection between the problems t...hat professionals confront and the social and political structures in which they act. More generally, we address the ethical issues that all citizens face as they make the choices that profoundly affect the present and future of their societies in our increasingly interdependent world.