The School of Humanities and Sciences (H&S) is the foundation of a liberal arts education at Stanford. The school encompasses 23 departments and 25 interdisciplinary programs. H&S is home to fundamental and applied research, where free, open, and critical inquiry is pursued across disciplines.
The Department of Biology is at the center of life sciences research at Stanford. Biology's mission is to lead in understanding life, from molecules to cells, and organisms to ecosystems.
Biology has an immediate opening for a full-time Research Administrator (RA) 2. This position is responsible for the review, administrative, fiscal accounting, and customer service activities during all stages of the award (both pre- and post-award) made to Biology Principal Investigators for internal and external sponsors. In addition, this person will perform moderately complex finance functions and/or activities. The RA reports directly to the Manager, Research Administration.
About the position:
Work under minimal supervision to manage the proposal preparation and/or post award activities on grants, contracts, program projects, and federal grants, both routine and complex. Perform, independently, moderately complex financial functions related to budgeting and forecasting requiring specific knowledge, skills and broad application of policies, precedents and systems within context of internal policies and external regulations.
Participate with principal investigator in the preparation of the administrative components of proposals within parameters of sponsored and non-sponsored research guidelines. Oversee and communicate submission process, both paper and electronic; review documents for completeness and compliance.
Develop, prepare, and finalize project budgets, and provide budget justification.
Serve as liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments; respond to sponsor inquiries.
Collaborate with Office of Sponsored Research to ensure awards are set up properly and cost-sharing requirements are fulfilled; initiate cost transfers.
Review and approve expenditures, advise on post award spending and commitment activity, and oversee compliance related to fund and revenue.
Develop and communicate reports supporting project status; create effective forecasting and decision aides.
Participate in contract closeout process; submit final reports and certificates. Compile information and documents needed for audit inquiries.
Understand, apply, and advise on university and government policies for projects.
Serve as a resource on subject area and overall technical resource to principal investigator and other university staff.
Participate in and contribute to process improvements. Lead other staff in group projects. Support new initiatives; cooperate and adapt to changes and processes.
May participate as a mentor and provide cross-training as needed. Serve as a back-up to other functions.
Perform finance functions, including structured analysis; conduct data mining; identify, clarify and investigate discrepancies and exceptions; proactively develop solutions and processes.
Maintain, reconcile, review, combine, and validate moderately complex financial data sets, including large volumes of data, financial reports, financial databases and key financial information.
Develop budget, forecasting, and analyses to be used by internal management for key activities or decision making.
Resolve issues within immediate work unit; apply ingenuity and creativity to problem analysis and resolution and recognize exceptions.
Run and analyze moderately complex financial reports, often from multiple systems; assist in preparation of management information reports.
Contribute to development and maintenance of desktop procedures and process documentation for area of responsibility.
Resolve transactional inquiries, escalate broader issues and respond in a professional and timely manner.
* - Other duties may also be assigned
Education & Experience:
Bachelor's degree and three years of job related experience, or combination of education and relevant experience.
Knowledge, Skills and Abilities:
Basic knowledge of governmental regulations.
Ability to understand, interpret, and communicate policies and procedures.
Excellent oral, written, and communication skills, including ability to prepare materials for and clearly and effective communicate information to internal audiences and client groups.
Excellent analytical skills; demonstrated proficiency in business applications, such as Word and Excel, and web-based tools.
Strong accounting skills; knowledge of accounting principles.
Ability to complete Cardinal Curriculum I and II within first year in role.
Knowledge of procurement needs, including sole-sourcing, cost analyses, vendor requirements, and small business reporting.
Knowledge of property management requirements related to Stanford or non-Stanford title of equipment and fabrications.
Competency in project management and ability to contribute as part of a project team.
Extreme attention to detail.
Ability to work well independently, but also to seek or offer assistance when needed.
Ability to review a proposal or manage a project with understanding of the overall scope and goal of each sponsored project.
Excellent time management and organizational skills.
Understanding and ability to apply basic accounting skills and concepts.
Use knowledge and demonstrated experience of financial systems.
Certifications and Licenses:
Cardinal Curriculum I and II must be completed to remain in this position.
Certified Accountant or Auditor or similar credential desired.
Frequently sit, grasp lightly, use fine manipulation and perform desk-based computer tasks, lift, carry, push and pull objects weighing up to ten pounds.
Occasionally stand, walk, grasp forcefully, use a telephone, write by hand and sort and file paperwork or parts.
Rarely lift, carry, push and pull objects weighing 11-20 pounds.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
This position will be based on the Stanford campus and will be considered for an option of telecommuting (hybrid of working on-site and off-site), subject to operational need.
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
Applicants are required to upload a cover letter and resume to be considered for this opening.
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
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Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains dedicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 12000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu. Stanford is an equal empl...oyment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford also welcomes applications from others who would bring additional dimensions to the University’s research, teaching and clinical missions.